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OSA Staff in - Charge
Lawrence Maraan
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Student Assistantship Program |
GUIDELINES ON THE STUDENT ASSISTANSHIP PROGRAM (STFAP)
- The student assistantship program is open to all bona fide students of the University enrolled in undergraduate programs.
- To ensure that participation in the program does not adversely affect the academic performance of student assistants, the following limitations are set:
- freshmen are not allowed to participate in their first semester enrollment
- only students with GWAs of 3.0 or better in the semester prior to application may participate in the program
- Work hours of student assistants shall be limited as follows:
| Academic load per semester |
Work hours/month |
| less than or equal to 18 units |
100 hours |
| less than or equal to 21 units but greater than 18 units |
75 hours |
| greater than 21 units> |
50 hours |
- Appointments of student assistants is on a semestral basis (first semester, second semester and summer)
- In hiring student assistants, the financial need of the applicants shall be given priority. However, in research and academic projects, the office/unit may require additional qualifications.
- Student assistants shall not be used for personal/private projects of the faculty and staff.
- The Daily Time Records (DTRs) of student assistants shall be attested to by both the department/division chairs and the head of office/unit.
- The Office of Student Affairs is in charge of the program. Its responsibilities include, but not limited to:
- processing of appointment papers
- preparation of payroll (based on daily time records)
- monitoring and control of deployment/assignments of student assistants
- coordination with colleges/units on the services of student assistants
- Resignation of a student assistant may be done through a letter addressed the head of the office/unit where the student is assigned, copy furnished the Office of Student Affairs.
Flow Chart of Student Assistant's Papers
For the processing of appointment papers:
- Submission of completed application/appointment papers to the Office of Student Affairs
- Processing of application/appointment papers from OSA to Budget Office to the Office of the Assistant for Academic Affairs
- Distribution of approved appointment papers to Accounting, College/ Unit and Budget Offices
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For the processing of salaries:
- Submission of DTRs for the previous month to OSA on or before 5th day of the current month.
- Submission of payroll to the Accounting Office on the 7th of the current month.
- Forwarding of the payroll from the Accounting Office to the Office of the Assistant for Academic
Affairs on the 15th of current month for payroll approval.
- Forwarding to the Office of the Assistant for Administration for payroll voucher approval.
- To the Cash Division for check preparation of the payroll voucher.
- To Budget Office for signing of the payroll check.
- Return to the Office of the Asst. for Administration for another check signatory.
- Return to the Cash Division for check encashment and release of salary.
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Types of Work
The following were identified as possible tasks within offices or departments of colleges or units which can be assigned to student assistants:
- laboratory work.
- office work: typing, mimeographing, receiving and transmitting messages, sorting of communications, tabulating, assisting Student Records Examiner, messengerial, computer room work.
- library work: shelving, manning counters, stocking, filing, labeling and cataloguing.
- proctoring with faculty supervision.
- assistance in publications work.
- acting as teacher aides or tutors to faculty members.
- rendering assistance in preparation of teaching and other materials.
- assistance in research/data collection work.
- rendering assistance to units in PGH such as the Medical Records Section and the X-ray Records section.
- registration assistance.
- Alumni relations work.
- Assistance in university meetings and conferences and other official activities.
- Extension work assistance.
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