Governing Activities of Student Organizations
1. Only accredited organizations can schedule activities using UPM facilities.
2. Every activity using UPM facilities must have an activity permit endorsed by the adviser and approved by the Dean of Students (for university based organizations) OSS/OSR (for college based organizations) and the Vice-Chancellor for administration (if activity is scheduled beyond office hours, or Saturday or Sunday). Permit to use any UPM facility must be secured three days prior to the activity.
3. The Dean of Students/SAP Coordinator (for university-based organizations) or the College Dean/OSS/OSR (for college-based organizations) must be informed about the presence of a guest speaker in a symposium, lecture, conference scheduled by a student organization.
4. The consent of the faculty adviser is required in the organization's activities, particularly in activities that are scheduled outside of UPM premises.
5. A letter of information must be submitted to the Dean of Students or to the OSS/OSR if an activity is cancelled or postponed.
6. The Dean of Students or the OSS/OSR must be informed of changes in the set of officers of an organization or of the amendments in the Constitution and By-laws of an organization immediately after these changes are enforced.
7. Recruitment of freshmen by fraternities and sororities is strongly prohibited. Violation of this shall subject the individual member/s or the entire fraternity/sorority to disciplinary sanctions.
8. Student organizations shall not schedule activities during the last week of classes for every semester.
9. Falsification and withholding of pertinent information in the application for accreditation of student organizations shall mean cancellation of the application and shall subject the officers and members of the organization to disciplinary sanctions.
Procedure for Accreditation of Student Organizations
- Submit application form (Form A) together with:
For old organizations
- Organization Profile (Form C)
- Consent of adviser (Form B)
- List of officers and members with pictures (1 x 1) and with complete addresses, student numbers, college/units (Forms D & E)
- Report of activities of the previous year signed by the secretary and duly noted by the head of the organization and adviser (Form F)
- Treasurer's report of finances ( Form G)
- Tentative plans for next year
- Amended Constitution and by-laws
For new organizations
- Organization Profile (Form B)
- Consent of adviser (Form C)
- List of officers (at least 15) and members with pictures (1 x 1) and with addresses, student numbers, college/unit (Forms D & E)
- Plans for next year
- Constitution and By-laws
- Interview by University (university-based) and College (college-based) Accreditation Committees.
- Approval of the application for accreditation based on the following criteria:
- Completion of planned activities that conform to the organization's objectives ��. 50 pts.
- Participation in University programs/projects/assistance in university activities ��. 15 pts.
- Growth in terms of increased membership, expanded programs .�� 20 pts.
- Contribution to student welfare, service to others ��. 15 pts.
- The accreditation committee shall be composed of:
For University-based organizations:
-
Dean of Students
- 1 faculty representative
- 2 USC representatives
- 1 SLA representative
- 2 LCC representatives
For College-based organizations
- OSS/OSR
- 1 faculty representative/AO
- 1 USC representative
- 1 LCC representative
- 1 SLA representative
- Accreditation shall be based on the following computation:
61-100 pts. - Full accreditation for a year.
51- 60 pts. - Probation status - Organization shall be advised to perform better. ,br>
41 - 50 pts. - Non-accreditation of organization
- Deadline for submission of application together with all pertinent documents: TO BE ANNOUNCED.
Checklist of documents to be submitted:
- Application for accreditation.
(Form A)
- Duly accomplished Forms B & C
- Updated roster of all officers and members for the current academic year (Forms D & E) including telephone/cellphone/pager numbers/contact numbers and most recent ID pictures.
- Photocopies of UP Form 5 of all officers and members. These must be certified as true copies by the respective college secretaries.
- Narrative reports of projects or activities (chronologically arranged) undertaken during the immediate academic year including awards or recognition received. This report should be accompanied by proofs: documents, pictures, certification by the adviser (Form F).
- Audited Financial Statement, signed by treasurer/auditor and noted by adviser (Form G).
- For fraternities and sororities (Form H).
- Plans for the next academic year including activity, tentative date of schedule, venue and other pertinent details.
- List of activities conducted during the previous school year.
Downloadable Forms for Accreditation
GENERAL GUIDELINES FOR POSTING
- All materials for posting must state the identity of the sponsoring organization.
- All materials to be posted must have the approval of OSA and/or the OSS/OSR of the College.
- No posting is allowed on pillars, walls, trees, or on any part of the building. Materials must be posted on bulletin boards.
- The maximum number of materials allowed for each activity is ten coupon bonds or cartolinas.
- Only adhesive tape shall be used for posting.
- Notice of invitations for seminars, workshops, concerts, plays, and the like may be posted two weeks before the activity but must be removed a day after the scheduled activity. Position papers, wall news shall be given a two-week posting period.
- Removal of posters shall be the responsibility of the sponsoring organization and shall be done one day after the scheduled activity.
- Non-compliance of guidelines shall mean demerit for the organization. The demerits shall be considered in the granting of accreditation and tambayan.
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