| Ontario School Council Network |
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| School Council Funds/Bank Accounts |
| Topics of Requested Assistance |
| "Could you, please, provide me with any information or data you have accumulated re: how best to manage School Council funds. I have a principal in my ward who is taking the hard line of wanting sole control over all School Council funds. I'm a Trustee in the Hamilton-Wentworth School Board. We are currently looking into developing a policy on this matter. If you know how other boards have set policies that would be helpful, as would your own perspective. Best regards." |
| Can you help this School Board Trustee from Hamilton-Wentworth DSB? Please, email your comments/suggestions of assistance and they will be sent to this member and included on this page. Below is another email on the same topic that was received but from a School Council member of the Hamilton-Wentworth DSB. |
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| This page was created on December 27, 2003. |
| This page was updated on January 15, 2004. |
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| "I am currently on a committee in the Hamilton-Wentworth District School Board looking at the guidelines outlined by the provincial organization of finance officials. Have you seen this document? The current recommendation of our Committee...and no there was not an actual vote, nor are the recommendations yet finalized....is that School Councils not be allowed separate bank accounts. All funds raised would go into a sub-account of the school's bank account. Is this common practice in your board?...or others that you have spoken with?......are there unforeseen issues or lack of parents willing to fundraise? I would like further insight if you have any to offer." |
| Response: Kawartha Pine Ridge DSB |
| "I am the Treasurer of our School Council in the Kawartha Pine Ridge Region. Our bank account is set up separate from the school but the Principal is one of the signing officers. There are 3 people who can sign cheques: myself, the School Council Chair and the school Principal. Two signatures must be on each cheque and whenever possible, one of those signatures must be the Principal's. Our account is set up so that we receive the cancelled cheques with the statement. This way we can easily verify who is writing cheques. The statement goes to the school and all the records stay at the school, except for a few days a month when I am reconcilling. This was the recommendation made to us by the Treasurer of our School Board. I can certainly understand the principal's wish to have a handle on the money, however, having one person in charge of the account is, in my opinion, a recipe for disaster." |
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