Ongar Residents Association Committee (ORAC)

Constitution for 2007 � May 2008.

This is the constitution for Ongar Residents Association Committee to be known as ORAC for the purpose of this document.  The document specifies the rules and conditions under which ORAC is to function.

ORAC: Aims; Vision; and, Philosophy:

The aim of ORAC is to establish a body that will guide the community into providing a clean, peaceful and secure living environment and to keep residents informed. Its vision is to maintain the social and physical environment so that the value of each property increases and its philosophy centres upon the belief that people irrespective of race, culture or religion should live together in peace and harmony with individual privacy valued and individual property protected.

Membership:

 Membership to ORAC is restricted to residents of the Ongar Community with provision to invite members of the Council, Management Companies and Developers to attend selected meetings.

Voting Rights:

Each member of ORAC will have voting rights, one vote per member. Provision for proxy voting is to be included in this document.

Office Bearers:  

Office bearers will be Chairperson; Deputy Chairperson; Secretary; Treasurer and other position deemed necessary by ORAC. Office Bearers are to be elected within two months of the ratification and acceptance of this constitution and from that date onwards to be re-elected annually. The role of each Office Bearer is to be ratified by a General Meeting of ORAC.  Should an Officer Bearer relinquish the position for whatever reason the Chairperson in consultation with one other Office Bearer will nominate a replacement.

Finances:

If the occasion arises in which money is collected for a specific purpose such as advertising; social function or special project an account with the local bank is to be opened and the Chairperson and one other Office Bearer only can sanction withdrawals. If the amount of money exceeds the cost of the specific purpose for which the money has been collected then ORAC is to decide how the balance is to be used.

Committees:

ORAC will have the power to form committees and each committee will have jurisdiction over a specific task. The full meeting of ORAC will have the power of veto over any committee decision.

 *The 1^st year�s project of ORAC is to:

�    Pursue developers to provide the service they are legally bound to produce.

�   

• Prepare a snag list for Ongar then submit each snag list to the responsible party.
• Members of the committee will be delegated to follow the snag list up according to plans, which can be located in Fingal Co. Council, Blanchardstown ( i.e. make sure all items on plans have been delivered)
• Keep all documents and information recorded in chronological order, such as minutes of meetings and dates of snags submitted to the organisations responsible for action, etc, so members of the committee can find information easily.
• Keep our streets safe and free from crime by creating a neighbourhood watch programme. This effort must be co-ordinated by a committee member.
• Affiliate with other organisations with the same vision, in which a committee member will be the point of contact.
• Be representatives for the community of Ongar
• Keep Ongar residents informed.
• Organise an information night to educate residents on the structure of management companies and fees
• Keep building interest in the community to be part of the residents association.
• Pursue the prestige for Ongar to be a tidy town through implementing new initiatives to reduce litter and graffiti by working closely with members of the community, management companies and Fingal Co. Council.
• Work with the commercial zone of Ongar Village to keep this area in a safe and healthy state.
• Continue the demand for signage in all residential car-parking areas relating and communal areas such as the fountain on the Crescent, Ongar Square, Ongar Green and the other green areas within the Ongar region.
• To pursue the development of promised open spaces for football fields, tennis courts and a kick about for children of all ages to play and amuse themselves. The land has been allocated, however the developers have not commenced construction
• Build relationships between the different cultures within Ongar through organising a community event at least once within this 1st years constitution.
• Be a point of contact to members of the community who are experiencing problems of any kind. Our aim is to help and work together to provide solutions. [email protected]
• Build relationships between the different cultures within Ongar through organising a community event at least once within this 1st years constitution
• Actively work together to eliminate the antisocial behaviour in all areas of Ongar.
• Actively campaign/lobby to have the roads in the village improved by the provision of pedestrian crossings and double yellow lines where appropriate, and ensure that the roads and cycle paths in Ongar and surrounding areas are kept clean and free of rubbish.
• ~  This is the initial vision for ORAC.  It will be reviewed May 2008, where there can be held a public vote for new committee members and key positions respectively.

 The Structure and responsibilities of key positions is as follows:

 Chairperson:  Chair all meetings, set agendas, organise meeting dates and rooms, organise meetings with Wallis Property Management, Fingal Co Council, Manor Park Homes and D15 political representatives to pursue and finalize projects as stated above.  To be an advocate for ORAC and represent ORAC with a seat in the commercial committee meetings within Ongar Village or nominate a committee member.  Actively inform community members of the ongoing need to for unity within our community.  Draft constitutions and letters sent to various organisations on behalf of ORAC � all letters must be proof read by another member of the committee.

Deputy Chairperson:  Undertake all activities of the Chairperson in his/her absence.  To be involved at the same level as the Chairperson as specified above and to be actively involved in implementing tasks and project management.

Secretary:  The secretary is responsible for all administrative task relating to minutes, sending emails to the committee and members of the Ongar community.  Producing the relevant paper work at meetings and following up on all actions, whilst keeping documented responses.  The secretary may undertake any responsibilities of the Chairperson/Deputy Chairperson in their absence and in general may be a point of contact in regards to any issue relating to ORAC. The secretary will be responsible for any public announcements in regards to media and on the website.  Although committee members may be delegated to take on such matters, all correspondence must be first submitted and proof read by the secretary, or chairperson.

Treasurer:  To be responsible for all monies.  This will include setting up a bank account on behalf of ORAC.  To have a clear and understandable record of profit and losses, sponsors, donations and expenditures.  All withdrawals must be signed off by the Treasurer and 1 other office bearer.  They must not be related in marriage or be a relative. To be accountable for any missing monies whilst in his/her possession.

Committee Members:  Attend committee meetings regularly.  Actively co-ordinate projects with community members.  Act as advocates for the community of Ongar.  To share and advise the committee on new initiatives and information involving the projects stated above.  Be sworn to confidentiality, as with all positions within the committee. The overall committee should never exceed 12 persons.

 

 

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