Present: Kylie Feher, Cory Skilton, Ben McCabe, Sam Baxter, Chrissy Moeran, Josh Guinea, Caroline Edwards, Robert (Bob) Nordin, Donald Nordin, Leanne McCormack, Norm Skilton, Steven Pilchowski, Peter Frisken, Robert Goodwill (minutes).

Agenda: Presentation of Books and Auditors report; Election of Officers; General Business.

Meeting opened at 7:17

• Presentation of Books and Auditors report - Don had produced a ledger detailing financial activity of the Association from April 2002 to June 2002. Based on the receipts and cheques that had been collected since the previous treasurer had ceased keeping the books.
• Don presented this statement of Accounts and Books Current Accounts - Fund-raising: $1111 General: $102.71. Don asked about the state of the Petty Cash, what the float was, what the float should be (if any). Don stressed the need for a cashbook to record all incoming and outgoing transactions for the association.
• Statement of Accountants report for 2000 - 2001 was presented. Statement was accepted by meeting.
• Josh asked about a contact location for the Association. The contact location noted was old, being the home address of a former executive member. Meeting resolved that there was the need for a Post Office box for the association.
• Don's report of the financial standing of the Association was accepted [Moved Norm, Chris seconded, carried].
• Leanne suggested that financial state of the Association would benefit if the treasurers position were such that one person was to handle the money incoming, debts, and cheques, and another person to look after and maintain the bookkeeping. Suggestion [seconded Don] was accepted - treasurer position to be split as suggested and be held jointly.
• Don suggested that regular meetings of the executive (and others) be held (monthly) at which statements of finances are to be presented. Motion [seconded Robert] was accepted.
• Chris moved that Auditors report be held by the secretary [seconded Norm].  Carried.
• Election of Auditors - Chris called for election of Auditor, the current auditor [David Griffin & Associates] was good and had helped significantly. It was resolved [Moved Chris, seconded Leanne] that the current auditor be retained.
• Election of Officers - the election of members of the Executive Committee was held: a discussion of the number of Executive Committee members was held and it was resolved that the executive consist of the following:
  * President: Norm Skilton [Proposed Norm, Seconded Don - Elected unopposed]
  * Vice President: Sam Baxter [Proposed Steve, Seconded Norm - Elected unopposed]
  * Treasurer: Leanne McCormack [Proposed Chris, Seconded Steve - Elected unopposed] Jointly with Don Nordin [Proposed Leanne, Seconded Bob - Elected unopposed]
  * Secretary: Chris Moeran [Proposed Robert, Seconded Josh - Elected unopposed]
  * Publicity: Cory Skilton [ proposed Ben, Seconded Robert - Elected unopposed]
  It was resolved that a general committee also be formed, of members of the Association who are to attend meetings. Call for members was made, the following members were elected: Peter Frisken, Ben McCabe, Robert Nordin, Caroline Edwards, Kylie Feher, Robert Goodwill.

General Business

The main agenda items being covered a call for items of general business was made:

• Steve presented letter from Colin Dunne regarding Fund-raising for Broomball Nationals. Proposal was that Colin was to head a drive to raise funds for next years Nationals. Letter to be attached. Proposal was discussed and suggestion accepted.
• Leanne informed meeting that an account exists with Westpac that is available to sporting associations, which is interest bearing but without fees. It was decided that the use of such an account be investigated.
• Robert suggested that letter of thanks be written to the City councils for the funds which were made available for attending 2002 nationals.
• Chris noted that letters of thanks to other sponsors of the association to send members to the 2002 nationals had been sent.
• Robert asked Chris about the letters of proof of attendance, which were required by the Townsville City Council for those who received funds for Excellence in Sport to attend the 2002 nationals. Chris confirmed that each recipient was to send a letter including the copy of the letter from the Broomball Association of South Australia naming attendees of 2002 nationals.
• Leanne raised the need for new signatories of association's accounts to go and present themselves with proof of identity to Commonwealth bank. The signatories are to remain the President, Vice President, and Treasurer. Steve was asked to sign the change over forms. This was done?
• Leanne asked if we wished to continue with the juniors, it was indicated that we should continue. Leanne raised need for others to help with the Juniors. Statements of support and willingness to help were made.
• Peter raised the need for a membership drive for Juniors, with his nephew and niece no longer able to attend.
• Don asked the meeting on a ruling regarding substitute players to make up teams' numbers. This was stated to be a problem if the scores of such games are to be used. The rules regarding forfeits were discussed, as were the way finals were to be held. It was also noted that substitutions are allowed up to the finals. During finals all players for a team need to be a member of that team and have played a percentage of games for the team as a team member.
• Leanne raised need for a flyer to be generated one for each team describing the beginning and end of the season, fees required, and the existence of the notice board on which each week's games scores are to be posted.
• Don asked about the state of the petty cash. It was decided that the petty cash float was to be $60, but access to it needs to be regularised, all outgoing and incoming transaction are to be noted and properly receipted.
• Don suggested that shirts be purchased to identify referees. Steve noted that the association did have a couple of referee shirts but was unsure where they were. Purchase of some shirts was agreed to, if the shirts cannot be found. Josh noted that he has a referee shirt from when he was with basketball. A list of referees (and allocation of refereeing duties) was required.
• It was noted that requiring the referee to referee, keep the score, and time keep was not working. Suggestion were made that a score keeper (and timekeeper) be organised for each game, along with referee.
• It was noted that current contact information for the executive committee was required; Robert asked that each member of the executive committee leave contact information before the end of the meeting, the information to be forwarded to each member of the executive.
• Norm asked Cory about the NQBA web site, queried if the association sponsors were named on the web site. Cory confirmed that all sponsors were listed.
• Leanne was asked about the 10th team; the team is being organised and will hopefully be playing soon.
• Cory and Josh informed the meeting of the Web forums which had been set up on the NQBA web site.
• Chrissy asked about the recuperation of debts. Payments to be covered by committee?
• Chrissy also raised the need for engagement with Cairns, to this end proposed a match in Cairns be organised for August, also to invite the Cairns players to the Christmas event, and a social game later in the year. Part of the intention being to try to get some Cairns players to the Nationals next year.
• Chrissy informed that planning for a Charity challenge was on going. Contact had been made with Cancer Council and Endeavour Foundation. Chris and Norm to organise.
• Chrissy raised question of who would generate the draw for the rest of the season, Josh volunteered.
• Cory informed meeting that he was helping in organising with Northern Beaches school a competition each Wednesday. A secondary school competition was suggested. Cory to liaise with Northern Beaches, Josh with Ignatius Park, Peter with Kirwan, Caroline with Pimlico.
• Chris to organise letter of introduction to schools.
• Steve to contact Colin regarding Goals [before Saturday 5pm for Juniors]
• Norm - Corporate Media Challenge is being organised in association with Charity Challenge being organised with Chris.
• It was noted that the rink was making some improvements (including painting the rink, and remarking the ice).
• Steve raised the need for Goalie equipment (helmets with face guards), and chest pads. The changeover procedures for goalies was also raised, teams to be reminded that if the goalie is replaced the referee needs to be advised.

Meeting ended 9:00