CONSTITUTION AND BY-LAWS
OF
NORTHERN N.Y. POULTRY FANCIERS
A NON-PROFIT ORGANIZATION
FOUNDED IN 1993
ADOPTED - March 2,1996

CONSTITUTION

1. The organization shall be known as the Northern N.Y. Poultry Fanciers.

2. The goal of the organization is to:
   A. Create a cooperative feeling among the different breeders and to get better acquainted.
   B. Sponsor special meets and functions to build a greater poultry' interest.
   C. Assemble and distribute information on breeding and economic value of poultry.
   D. Promote youth activities.

3. Poultry shall be defined as: Any breed, standard or bantam as defined by the A. P.A. & A.B.A. Standard. Plus pheasants, peafowl, guinea fowl, pigeons, doves and quail.

4. In the event the NNYPF should ever disband, all assets are to be sold at public auction & proceeds and monies divided equally between Cornell Co-Operative Extension of St. Lawrence County & St. Lawrence County Hospice, except all poultry books and films & other reading material which shall be donated to the Hepburn Library in Madrid, NY.

MEMBERSHIP AND DUES
(AMENDED JULY 2000)

Membership

1. Any person interested in poultry or any organization promoting the interest of poultry may be a member.

Dues

1. Dues shall be $6.00 per year, per person, except junior members.
2. Junior membership - age 15 and below shall be $3.00 per person.
3. Family membership shall be $8.00 per family.
4. Clubs or organizations shall be $10.00.
5. Junior members cannot vote on any issue.
6. Family membership shall consist of husband & wife or significant other and children under 18 years of age.
7. Clubs or organizations shall be entitled to one vote and one newsletter.

MEETINGS
(AMENDED FEBRUARY 2000)

1. Our meetings shall be monthly unless a special meeting is called by the President or Vice-President
2. Meetings shall be the first Saturday of the month unless said day falls on a Holiday or Holiday weekend. It will then be held the following Saturday
3. At special meetings only that business for which the special meeting was called shall be discusses.
4. Seven members and one officer shall constitute a quorum for all general monthly meetings.
5. All monthly meetings to be held at the Hepburn Library, Madrid, NY.

NEWSLETTER

1. The quarterly newsletter shall be the official publication of the club.
2. Each paid membership is entitled to one newsletter.

OFFICERS
(AMENDED NOVEMBER 2000)

1. The officers of this organization shall consist of President, Vice-President, Secretary, and Treasurer. They shall be deemed the ExecutIve Committee.
2. Officers shall be elected by a secret ballot and only members in good standing shall be allowed to vote.
3. The term for each elected office shall be for two years. Election of officers shall be at our December monthly meeting. Year 2000 December meeting four officers shall be elected. After this year December meeting of ODD years shall elect President and Vice President. EVEN years shall elect Secretary and Treasurer.

DUTIES OF OFFICERS

1. It shall be the duty of the President to preside over all meetings of the organization.
2. It shall be the duty of the President to call special meetings & Executive Committee sessions.
3. The President may vote at the election of new officers. He may not vote at any other time, except in case of a tie, unless he relinquishes the chair to the next ranking officer.
4. The President shall have authority to appoint committees as the need arises.

VICE PRESIDENT

1. It shall be the duty of the Vice-President to perform all the duties of the President in his absence.

TREASURER

1. It shall be the duty of the treasurer to keep a record of all monies of the organization
2. To make a report at each regular meeting. Report to include all monies received, money spent, money on hand, and any other information he may deem necessary.
3. He shall pay all bills of the organization.
4. All checks are to be signed by two people - the president and the treasurer.
5. He shall deposit all money within 30 days after receipt of such money into a non interest-bearing account in a designated banking institution.
6. All bills are to be paid by check. All cancelled checks & records shall be retained by the Treasurer.
7. He shall give an annual report on election night of all money paid out by the organization as well as any other information requested by audit committee.
8. The treasurer may pay bills of the organization without a vote of the members, except as noted in spending #1.

SECRETARY

1. It shall be the duty of the Secretary to keep a record of all meetings both regular and special.
2. It is also the duty of the Secretary to call the roll of all active members at each meeting, both regular and special.
3. He shall collect all dues and donations and turn such money over to the Treasurer.
4. It shall be the Secretary's duty to notify all active members at least 48 hours prior to a special meeting.
5. It shall be his duty to make an annual report of any information he may deem necessary.

EXECUTIVE COMMITTEE

1. Duties - act in an advisory capacity to the general membership on club matters.

EXPELLING MEMBERS

1. Any member of this organization may be expelled by a two-thirds affirmative vote of the members present at any regular meeting.
2. Expulsion may result from any of the following reasons:

• A. Failure to pay his or her dues after a reasonable time has elapsed. A 30 day grace period will be given for any member to pay his or her dues.
• B. Any member may be expelled for cause (such cause to be determined by the members.)
• C. Any officer of this organization may be removed from office by a two-thirds affirmative vote of members present at any regular meeting.

SPENDING

1. All major spending action exceeding $100.00 must have a two-thirds affirmative vote of the members present at a regular meeting.

RECINDING A MOTION PASSED

1. This procedure shall require two-thirds affirmative vote of the members present.

AMENDING THE CONSTITUTION AND BY-LAWS

1. The Constitution and/or By-Laws may be amended at any regular meeting by a two-thirds affirmative vote of the members present.

ORDER OF BUSINESS

1. Meeting called to order
2. Secretary takes rollcall of active members
3. Reading of previous minutes
4. Treasurer's report
5. Collection of dues
6. Correspondence
7. Report on Committees
8. Old Business
9. New Business
10. Election of Officers
11. Reading and approval of minutes
12. Adjournment

RULES OF ORDER

1. Only one member shall be entitled to the floor at one time.
2. Every member desiring the privilege of the floor Shall be given permission from the president.
3. No member shall speak until recognized by the president.
4. Before any discussion can take place there must first be a motion and have it seconded.
5. Any member may call for a vote on the motion. If two-thirds of the active members present so desire to vote, it must be taken at that time.
6. All questions not covered by these By-Laws shall be decided by a majority vote of the members present.
7. If a motion is seconded, it must be voted on before another subject can be discussed.
8. Any member may call for and have taken a secret ballot on any motion.