CHECKLIST  for when you are the . . . .

 

GENERAL EVALUATOR

SUMMARY OF DUTIES:

The General Evaluator evaluates anything, and everything, that takes place throughout the meeting.

 

Ø      Responsible for the evaluation team

Ø      Call all evaluators to inform them of their responsibilities

Ø      Suggest that evaluators call speakers

Ø      Call Grammarian to remind her/him about their duties (including word-of-the-day)

 

READ:            * "Meeting Roles & Responsibilities" in the Communication & Leadership Manual,

                                    Page 74 & 75, in order to know your team's responsibilities.

 

 

Before the Meeting

                       

·        Prepare your Introduction for the Toastmaster of the Day (how you want to be introduced).

·        No later than SEVEN DAYS in advance CALL your team:   

·        Tell each member of your team to:

Ø       Read "Meeting Roles and Responsibilities”  in the Communication & Leadership Manual

Ø       Ask the team members to be prepared to explain their jobs (except Speech Evaluators)

Ø       Arrive Early.  On time is  TOO  LATE.

 

WHILE MAKING YOUR PHONE CALLS, REPORT BACK TO THE VICE PRESIDENT OF EDUCATION IF PROBLEMS OCCUR CONCERNING THE AGENDA.

 

Upon Arrival at the Meeting            

 

·         Give the Toastmaster of the Day your introduction.

·         Make sure all Evaluators have arrived or arrange for substitutes if necessary.

·         Check that each Evaluator has the Speaker's manual and understands the project objectives

and evaluation.

·         Confirm the recommended time of each speech and notify the timer.  (These times are listed at beginning of each project and on the evaluator's page.)

 

*  I M P O R T A N T  *

 

THE GENERAL EVALUATOR SHOULD SIT NEAR THE BACK OF THE ROOM

TO FULLY OBSERVE THE MEETING AND ITS PARTICIPANTS.

 

 

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GENERAL EVALUATOR CHECKLIST  cont . . .

 

It is suggested that you place an extra chair up front near the lectern, but to the side of the room, to use

during your "General Evaluation" portion of the meeting.  This is for when you must sit down during the Speech Evaluations.

 

 

During the Meeting

 

·         Before you bring up your speech evaluators, present a brief explanation of the purpose, techniques, and benefits of evaluation.

·         Take notes on everything that happens—or should.  Use "Checklist for Meeting"  on  page 2 of the attached “GENERAL EVALUATOR FORM”.

·         Observe every participant on the agenda, from the person giving the invocation or thought for the day to the last report by the timer.

·         Look for good and less than good examples of preparation, organization, delivery, enthusiasm, and performance of duties. 

·         Do not re-evaluate the Speakers, but you may offer something that the Evaluator might have missed.

·         Conclude with your general evaluation of the meeting, referring to the notes taken during the meeting.  This oral report is timed, so alert the timer when you are ready.  (You have one and one-half minutes to three and one-half minutes.)

 

 

It is important that the General Evaluator does not whitewash the meeting, but gives suggestions for improvement, such as:

 

Ø       Addressing people as Toastmaster "Jones"

Ø       Using the "Lectern", not "podium"

Ø       Not leaving the Lectern unattended

Ø       Being out of seats and ready to take control of lectern while being introduced

Ø       The flow of the meeting

Ø       Evaluations being helpful and to the point

Ø       Was the meeting positive?

Ø       Were people PREPARED?

 

 

 

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