2001 Conference Planning Session

NCSCURPC Officers:

Charles Shealy SCE&G Chairman

Russell Jordan Horry Telephone V Chairman

Eli Blanchard CP&L Secretary

Elizabeth Walker Santee Cooper Treasury

NCSCURPC Board Members:

Angel Cole Pee Dee Electric

Ed Holmes Arnett Consulting

Leroy Melton City of Gastonia

Jack Monroe Santee Cooper

Dennis Morrison Duke Power

Mark Peterson  Santee Cooper Web-Master

Ben Plexico DeWalch Technologies   Vendor Representative

Lynette Roberts Orangeburg Dept. of Public Utilities

James Ewing City Manager City of Myrtle Beach

Guests:

Al Hicks SCE&G

Larry Murray Crown Reef Resort

Myra N Starnes Leisure Time Unlimited

Kimberly Hardwick HTC Internet Services

Becky Causey HTC Internet Services

Highlighted names indicates those present

-------Minutes-------

1. Charles opened the meeting at 9:15
2. Eli read the minutes from the last meeting. The minutes were accepted/approved as written.
3. Elizabeth presented the financial statements, revenue and expenses from our conference.
   
   
   
   
4. The financial report (see above) was accepted by the board.
5. A general discussion was held concerning preliminary planning of the 2001 conference to be held in conjunction with the SCURPA.

- Vendors will be allowed 5-8 minutes to present their products and services
- If room allows, Vendors will be placed in the meeting rooms of the conference.
- Electri-cities, municipalities, from both states will be invited this year.

Key Note Speaker – Jack passed out a brochure from E. Petesy Reynolds, "Actions & Attitudes" as a potential key note speaker at our conference. His charge is $1,200.

Al Hicks asked, can this speaker put together a package that helps us present to our management the importance of revenue protection? Jack will go back to Petesy Reynolds to see if he can do better on the $1,200 since he wants to be introduced to revenue protection. If Jack can get him for say $600, he has the approval of the board to move on this.

Update: Jack called all board members on May 11 and got everyone’s approval to include Mr. Reynolds as a motivational speaker at the next conference. His fee will be $750.

 

6. What types of subjects would the board like to see on the Agenda?

- We will ask the Mayor to Welcome everyone to Myrtle Beach.

• Annualized Gain, Restored Revenue – CP&L to present this
• Duke VP to do a kick-off – Dennis to report back to the board
• Dennis said the we should do something on the safety deterrence we do

There was a list of brainstormed topics passed to the board members.

A tentative Agenda was established. This is very much in the early planning stages and will be continue to be updated and could change throughout this year.

Day 1 Agenda Subjects:

Morning Agenda

- Welcome – Myrtle Beach Mayor

- Keynote Speaker

- Santee Cooper & Duke Energy Vice Presidents

- Vendor Presentations

Afternoon Agenda

1-2 Credit & Collections

2-2:15 Break

2:15 – 3:00 Deregulation (get someone from Georgia)

3-4- Internet

Day 2 Agenda Subjects:

Morning Agenda

7-8 Breakfast

8-9 Panel Discussion of the utilities

9-10 SLED, Check Fraud

9-10 Annualized Gains (CP&L)

10 Break

10:15 – 11:00 Annualized Gains

10:15 – 11:00 Do’s & Don’ts of Court Preparation

11:00 – 12:00 Annualized Gains

11:00 – 12:00 Do’s & Don’ts of Court Preparation

12:00 – 1:00 Lunch

Safety Session (Dennis & Jack)

We will work more on the agenda and topics at our next meeting.

7- Registration Fees: The board increased fees to $100 and $125 late fee.

• Ben to help decide on what the charges should be for the vendors. In the past we’ve charged $75 and asked them to take care of the receptions.
• Vendors will also be asked to use the ticket system for drinks at the bar

8- Facilities: Larry Murray from the Crown Reef Resort attended part of the meeting and offered February 20-23, 2000 as conference dates. The board approved that the conference would begin with early registration on February 20, and last through noon on the 23^rd.

• No problem with placing vendors around our conference room locations.
• Electrical outlets, phone lines, etc., are available for the vendors. Larry will send us information, Golf packages, Broadway at the Beach excursions, etc. There is a 24 hour shuttle from the airport.
• Room rates will be the same or very near the same as at this years conference.

Other Items:

1. Audit Committee – A committee is being established to help, and review the funds during the next year. Lynette, Mark, Al will be committee members. Al is the treasurer of the South Central conference.
   
2. Internet Site: Horry Telephone Cooperative, Inc.

TC – Becky Causey and Kimberly Hardwick, Network Services met with the board

3480 Highway 701 North
PO Box 1820
Conway, SC 29528-1820
(843) 369-8614 / FAX (843) 365-0855

email: [email protected]

The current internet sit does not allow for expansion. Since this is a non-profit organization, there is a $15 hosting fee. HTC Servers, 24 hour 7 day support. One of the biggest advantages, is when you have your own domain, you have a direct link to your web site. There is a $70 fee to keep your name good for two years, then there is a $35 annual fee to keep it. We sell our space from 5 meg, - $15/month to 100 meg. 5 Meg would be plenty big for our site.

For $50 fee (said she could waive), we could pay the above fees, and maintain ourselves. This would keep costs down.

It will be a 4-6 week timeline once we decide to do something.

The board was asked and agreed that we should continue to have a web site. The board decided to leave the internet changes as is for now, but may discuss further in the future. Mark Peterson will continue to be our Web-Master and provide the board an update at the next meeting.

3.  Myra N. Starnes – President Leisure Time Unlimited Inc.

708 Main Street
Myrtle Beach, SC 29577
(843) 448-9483 FAX 803.626.1513

Ms Starnes met with the board and discussed some options for the upcoming conference on things to do in the area, night life, social, this sort of stuff. She is to put some packages together for the board to review.

4- Corporate Tax Payer ID

Jack will contact the Santee Cooper attorney and report back to the board what the status is.

5- Cancellations must be made by the end of the work day (5PM EST) February 13, 2001

6- Meeting was adjourned at 2:15. Angel Cole will host our next Board meeting on Friday, June 30, at Pee Dee Electric in Florence.

Respectively Submitted
Eli Blanchard