1. Application for occupational registration signed by the chairperson and vice-chairperson(s) of the board of directors.
2. The contract and articles of association (the appendices included), the documents of examination and verification, and the certificate of approval.
3.The official business license issued to the foreign investor by the government of the country or region where the foreign investor is based.
4. Letter of credit issued by the investor's bank on the investor's latest credit standing in six months.
5. From of registration for the legal representative of the foreign-funded enterprises (along with half length, bareheaded, full-faced photos of the legal representative).
6. Personal profiles of the members of the board of the directors and the board of supervision and the general manager and deputy manager(s).
7. Photo-offset copies of the identity documents of the members of the board of directors and board of supervision and the general manager and deputy manage(s).
8. Letters of approval from the concerned authorities if the foreign-funded enterprise involves use of urban public utilities( use of land, supply of water, electric power and gas, and access to the telecommunications system) and environmental protection.
9. Documents certifying the foreign-funded enterprise's right to residence, property right certificates and contract of tenancy ( the contract period should be longer than one year)
10. Documents of approval issued by competent authorities if the enterprise engages in undertakings subject to stipulations specially prescribed by the state)
11. Letter of authority for the procedure for occupational registration, the foreign-funded enterprise shall receive the " People's Republic of China Business License for Corporate Entity" to be entitled to corporate entity status and legal business operation.
Alteration of registration:
A foreign-funded enterprise in need of changing any item in registration shall go through the procedure for alteration of of registration in good time. Application for alteration of registration shall be submitted to the authorities of registration within 30 days after the approval of the altered item by the original authorities of examination and approval.
To apply for alteration of registration, the following documents need to be supplied along with an application signed by the chairperson of the board of directors, the decision of the board on the alteration and the letter of authority for registration:
1. For alteration of the enterprise name:
The enterprise name registration form and letter of approval for the name, and documents of approval issued by the original authorities of examination and approval, all seals of original companies.
2. For alteration of residence:
Documents certifying the enterprise right to use of the new residence (including documents certifying the leasor's housing property right).
3. Increase in the registered capital:
Agreement on revision of the contract and articles of association, documents of approval issued by the original authorities of examination and approval, and assets auditing report.
4. Alteration of the type of the enterprise:
Agreement on revision of the contract and articles of association, documents of approval issued by original authorities of examination and approval, and assets auditing report.
5. Alteration of the board chairperson or vice chairperson(s) or the general manager or deputy general manager(s) or the new general manager or deputy general manager(s), photo-offset copies of their identity documents, and registration form for the legal representative.
6. Transfer of stock rights:
Agreement on transfer stock rights, agreement on revision of the contract and article of association, business license and bank-issued letter of credit for the party to receive the transfer, documents of approval issued by the original authorities of examination and approval.
7. Alteration of the scope of business:
Letters of approval issued by the competent authorities if the new item of business is subject to stipulations specially prescribed by the state, agreement on revision of the contract and the articles of association, documents of approval by the original authorities of examination and approval and assets auditing report.
8. Alteration of the operational period:
Agreement on revision of the contract and the articles of association, documents of approval issued by the original authorities of examination and approval, and assets auditing report.
9. Establishment of new branches or offices in China:
Assets auditing reprot>
10. Establishment of branches or offices outside of China:
After obtaining approval from competent authorities of examination and approval, the enterprise should report this to the original authorities of examination and approval for the record.
Revisions of or addition to the contract which don not affect any registered item shall be reported to the original authorities of examination and registration for the record.
Cancellation of registration:
When terminating business operations due to business discontinuance, expiration of the operational period, declaration of bankruptcy and any other valid reason, a foreign-funded enterprise should go through the procedure for cancellation of registration within three months beginning as of the day of business discontinuance, or the expiration of the operational period, or when the approval certificate becomes invalid, or when the contracts terminates with approval of original authorities of examination and approval.
In going through the procedure, the following documents shall be supplied (in duplicates):
1. Application signed by the board chairperson and vice-chairperson(s) for cancellation registration.
2. Relevant decision of the board of directors.
3. Report on settlement of the creditor's rights and debts, or documents certifying responsibility for settlement of the creditor's rights and debts.
4. Documents issued by the taxation authorities and customs certifying complete payment of taxes and customs duties.
5. The business license (duplicates included) of the enterprise and all its seals and stamps shall be handed over to the proper authorities.
6. Letter of authority for enterprise registration. Whereas approval of the original authorities of examination and approval is a must according to law, documents of approval issued by such authorities for cancellation of registration should be supplied as well. Whereas cancellation of registration can not be referred to the board of directors for decision or should be subject to rules otherwise prescribed by the state, the matter shall be handed in accordance with the relevant stipulations of the state.
In case the enteprise fails to go through the procedure for cancellation of registration, the authorities of industry and commerce administration shall have the right to withdraw its business license and issue a public notice to this effect.
The annual inspection system:
Annual inspection of foreign-funded enterprises shall be conducted by the authorities of registration. The inspection shall cover: payment by the various parties of their pledged contributions to the capital investment, whether a given enterprise engages in normal production and business operation in conformity with its business scope and other registered items verified and approved by the authorities of registration, whether there is any act of spiriting out the registered capital, transfer of property or evasion of debt repayment during the operational period, and whether the enterprise has, in following the relevant rules and regulations, alteration and cancellation registration. The enterprise shall be obliged to hand in the annual inspection report and the annual balance sheet to proper authorities.
Supervision and administration:
The authorities of registration shall be obliged to supervise and check into implementation of the contracts and articles of association of foreign-funded enterprises. In case of failure of refusal on the part of a foreign-funded enterprise to set up accounting books in China or on the part of the viarious parties to pay their pledged capital contributions within the prescribed timelimit, the authorities of registration shall have the right to order the enterprise to suspend its business operations or withdraw its business license. The authorities of registration shall also have the right to see to it that foreign-funded enterprises follow the relevant rules and regulations for occupational, alteration and cancellation registration, conducted the kind of operations specified in their contracts and articles of association, and their legal representatives observe the relevant state laws and government decrees and polices.