Membership
Goal: Develop a plan to maintain current membership levels and increase membership activity levels.
Committee membership is open to all members of the ASFC. Committee members may participate at many levels, either for a specific event, for an entire term of one year or indefinitely. The committee will:
-Develop a membership plan
-Participate in planning membership activities
-Interact with communications committee to ensure membership activities are featured in Club communications.
-Other duties as needed
Communication
Goal: To ensure communication about Club activities, announcements, and happenings is timely and regular to all members.
Committee membership is open to all members of the ASFC. Committee members may participate at many levels including but not limited to newsletter submissions, newsletter production, event publicity, mailing list and membership list updating, and personal member communication. The committee will:
-Develop a regular newsletter schedule
-Participate in producing timely newsletter
-Solicit input and submissions from Club members
-Ensure accuracy of mailing list
-Interact with membership and pledge drive committees to ensure special communications are produced.
-Other duties as needed
Pledge Drives
Goal: To organize and staff pledge drives in accordance with Twin Cities Public Television (TPT) plans and work to ensure successful evenings.
Committee membership is open to all members of the ASFC. Committee members may participate at many levels and will work closely with TPT to organize twice-yearly pledge drives. The committee will:
-Organize and plan pledge drives
-Work with TPT to provide incentive gifts for those who make pledges during the ASFC’s drive
-Other duties as needed
Bylaws of
Article I – Name and Purpose
Section 1: The name of the organization shall be the ALBERT SQUARE FAN CLUB, hereafter referred to as the Club.
Section 2: The ALBERT SQUARE FAN CLUB is organized exclusively for social, entertainment, and educational purposes, more specifically to provide a venue for members of the Club to participate in activities designed to promote the continuation of broadcast of the television program EastEnders on Twin Cities Public Television.
Article II – Membership
Section 1: Membership shall consist of individuals who are current in dues to the Club.
Article III - Annual Meeting
Section 1: Annual Meeting. The date of the regular annual meeting shall be set by the Board of Directors who shall also set the time and place.
Section 2: Special meetings. Special meetings may be called by the President or three members of the Board.
Section 3: Notice. Notice of each meeting shall be given to each member in good standing, by mail or email, not less than 10 days before the meeting.
Article IV – Board of Directors
Section 1: Board Role, Size, Compensation. The Board is responsible for overall policy and direction of the Club, and delegates responsibility as needed to committees. The Board shall have up to 11 and not fewer than 5 members. The board receives no compensation other than reasonable expenses.
Section 2: Meetings. The Board shall meet at least 4 times each year at an agreed upon time and place.
Section 3: Board Elections. Election of directors will occur as the first item of business at the annual meeting of the Club. Directors will be elected by a majority vote of members in good standing in attendance at the annual meeting.
Section 4: Terms. All Board members shall serve one (1) year terms, but are eligible for re-election.
Section 5: Quorum. A quorum must be attended by at least 51 percent (51%) of the Board members before business can be transacted or motions made or passed.
Section 6: Notice. An official Board meeting requires that each Board member have written notice ten (10) days in advance.
Section 7: Officers and Duties. There shall be four officers of the Board consisting of a President, Vice President, Secretary, and Treasurer. Their duties as follows:
The President of the ASFC assures that the Board of Directors fulfills its responsibilities for the governance of the organization and works to ensure the organization achieves its mission. Responsibilities include:
-Chair meetings of the Board and sees that it functions optimally
-Recommend committee chairpersons when committees are formed by the Board and/or membership of the organization.
-Focus the Board on the mission and goals of the organization, including structure of the organization, vitality of the organization, and duties of the Board members.
-Perform other duties as prescribed by the Board
The Vice President of the ASFC assists the President in achieving the mission of the organization. Responsibilities include:
-Chair meetings in the absence of the President
-Work with the Board to form needed committees to help fulfill the needs of the organization and membership.
-Act as chair of the standing membership committee of the organization
-Perform other duties as prescribed by the Board.
The Secretary of the ASFC ensures that there are written records of the board and organization actions as well as keeps all legal records of the organizations are in general order. Responsibilities include:
-Keep written records of all official actions of the Board and membership, as well as keeping a record of the Board, annual and special meetings of the organization.
-Perform other duties as prescribed by the Board.
The Treasurer of the ASFC ensures the financial records of the organization are compliant with applicable laws and standards and in general order. Responsibilities include:
-Keep accurate financial records for the organization.
-Deposit money, drafts, and checks in the names of the organization.
-Disburse the organization’s funds in the name of the organization as ordered by the Board.
-Provide a report of the organization’s finances at all Board meetings and as directed by the Board.
-Perform other duties as prescribed by the Board.
Directors shall provide governance for the ASFC in cooperation with the officers of the organization. Responsibilities include:
-Have general active management of the organization.
-Attend all Board, membership, and special meetings of the organization.
-Serve as Chairperson of committees as needed and assigned.
-Perform other duties as prescribed by the officers and/or Board of the organization.
Section 8: Vacancies. When a vacancy on the Board exists, nominations for new members may be received from present Board members by the Secretary two weeks in advance of a Board meeting. These nominations shall be submitted to Board members with the regular Board announcement, to be voted upon at the next Board meeting. These vacancies will be filled only to the end of the particular Board member’s term.
Section 9: Resignation, Termination, and Absences. Resignation from the Board must be in writing and received by the Secretary. A Board member shall be dropped for excess absences from the Board if s/he has three unexcused absences from Board meetings in a year. A Board member may be removed for other reasons by a three-fourths vote of the remaining directors.
Section 10: Special Meetings. Special meetings of the Board shall be called upon the request of the President or three members of the Board. Notices of special meetings shall be sent out by the Secretary to each Board member postmarked 10 days in advance.
ARTICLE V – COMMITTEES
Section 1: The Board may create committees as needed, such as fundraising, meetings, etc. The Board President appoints all committee chairs.
Section 2: Standing Committees. Standing committees of the Club shall have duties assigned by the President. The standing committees shall be:
-Membership
-Pledge Drives
Section 3: The four officers serve as Executive Committee. Except for the power to amend the Articles of Incorporation and Bylaws, the Executive Committee shall have all the powers and authority of the Board of Directors in the intervals between meetings of the Board of Directors, subject to the direction and control of the Board of Directors.
Section 4: Finance Committee. The Treasurer is chair of the Finance Committee, which includes two other Board members. The Finance Committee is responsible for developing and reviewing fiscal procedures, a fundraising plan, and annual budget. The Board must approve the budget, and all expenditures must be within the budget. Any major change in the budget must be approved by the Board or the Executive Committee. The fiscal year shall be the calendar year. Annual reports are required to be submitted to the Board showing income, expenditures and pending income. The financial records of the organization are public information and shall be made available to the membership, Board members and the public.
ARTICLE VI – AMENDMENTS
Section 1: These Bylaws may be amended when necessary by a two-thirds majority of the Board of Directors. Proposed amendments must be submitted to the Secretary to be sent out with regular Board announcements.
Draft updated