Host: Medical Mission Group Bohol

A. Attendance:

Chapters Represented      = 24
1. MMG-Iriga City, Camarines Sur
    Dr. Rene Villaranda*(CEO)
2. MMG-Sorsogon
    Dr. Roland Hermo*(CEO)
    Dr. Alvin Cledera
3. MMG-MMEast
    Dr. Tito Marcial*(BOD Chairman)
    Dr. Dennis Bawagan
4. MMG-MMNorth-West
    Dr. Rachelle Garcia*(CEO)
5. MMG-Metro Naga
    Dr. Nancy Velayo*(CEO)
6. MMG-Albay
    Dr. Tony Garcia*(CEO)
7. MMG-Tarlac City
    Dr. Ricardo Ramos*(CEO)
8. MMG-Concepcion, Tarlac
    Dr. Ludwig Santos*(CEO)
9. MMG-Los Baños, Laguna
    Dr. Ariel Ang*(Chairman/CEO)
    Dr. Jocelyn Mary Revilla
    Ms. Clarissa Gutierrez
    Ms. Helen Rubio
10.MMG-Roxas City
    Dr. Rose Marie Conlu*(Chairman)
11.MMG-Nueva Vizcaya
    Dr. Willie Damasco*(Chairman)
12.MMG-Batangas
    Dr. Isagani Bolompo*(General Manager)
    Dr. Mar Malabanan
    Dr. Antonio Hernandez
    Dr. Merle Alonzo
    Dr. Jun Caisip
    Dr. Venus Degrano
13.MMG-Cebu City
    Dr. Romy Gonzales*(Board of Director)
    Dr. Teresito Ybanez
    Dr. Samuel Albano
14.MMG-Bohol
    Dr. Virginia Lao*(Chairman)
    Mrs. Margie Quirog
15.MMG-Aklan (Kalibo)
    Mr. Ike Dionio*(CEO)
16.MMG-Zamboanga del Sur
    Dr. Aurito Ampong*(Chairman)
17.MMG-Zamboanga del Norte
    Engr.Roseller Morallo*(Board Sec.)
18.MMG-Davao City
    Dr. Laureano S. Agbisit*(CEO)
    Dr. Leopoldo J. Vega
19.MMG-Tagum City
    Dr. Renato Maranan*(Chairman)
    Mrs. Sophia Wagas
20.MMG-Lebak, Sultan Kudarat
    Ms. Amelia Magaway*(Treasurer)
21.MMG-Nasipit, Agusan del Norte
    Dr. Nellie Gatilogo*(CEO)
22.MMG-General Santos City
    Dr. Renato Diagan*(CEO)
23.MMG-Cotabato City
    Dr. Leopoldo P. Lugtu*(Hosp. Director)
24.MMG-Eastern Visayas (Tacloban)
    Mr. Romy Francisco*(CEO)

(* - chapter authorized representative)

Chapters not represented = 26 (+4 organizing and 1 re-organizing)
1.MMG-Angeles City ,Pampanga  (organizing)
2.MMG-Antique, Aklan
3.MMG-Bacolod City  (re-organizing)
4.MMG-Baguio-Benguet (MEDICOOP)
5.MMG-Bayugan, Agusan del Sur
6.MMG-Bislig, Surigao del Sur (Andres Soriano Memorial Coop Hospital)
7.MMG-Bulacan
8.MMG-Calapan, Oriental Mindoro
9.MMG-Camiling, Tarlac
10.MMG-Cantilan, Surigao del Sur
11.MMG-Catbalogan, Samar
12.MMG-Negros Oriental (Dumaguete City)
13.MMG-Iligan, Lanao del Norte
14.MMG-Iloilo City
15.MMG-Jolo, Sulu
16.MMG-Lucena, Quezon
17.MMG-Makilala, North Cotabato
18.MMG-Masbate
19.MMG-MMSouth
20.MMG-Miag-ao, Iloilo
21.MMG-Nasugbu, Batangas
22.MMG-Ormoc, Leyte
23.MMG-Puerto Princesa City
24.MMG-San Fernando, Pampanga (organizing) 25.MMG-San, Joaquin, Iloilo
26.MMG-San Pablo, Laguna (organizing)
27.MMG-Sogod, Southern, Leyte
28.MMG-Tacurong, Sultan Kudarat
29.MMG-Vigan, Ilocos Sur
30.MMG-Zamboanga City
31.MMG-Novaliches (organizing)

MMG - Federation
Dr. Jose M. Tiongco (MMG-FED, CEO)
Mr. Jerlito B. Paler (Adm. Officer)

MMG - Misyun!
Mr. Jethro Dionisio (Executive Editor)
Ms. Nini Cabaero

MMG - Medicíne Trading Inc.
Mr. Rudy Patron (MTI, COO)
Medicíne Sales/Med Representatives

Guest: La Croesus Supplier

B. The meeting was called to order at 1:20 p.m. by Dr. Leopoldo J. Vega, Chairman of the Board, after an invocation led by Dr. Edwina G. Tan.

C. Roll call showed that there were 24/55 chapters represented, so a quorum was declared by Dr. Edwina G. Tan, Secretary-Treasurer of the Board.

D. Reading of the minutes of the previous meeting held in Tagum City on November 20, 1999.

E. Approval of the minutes of the previous meeting.
Motion for approval by Dr. Romy Gonzales, (MMG-Cebu City), seconded by Ms. Sophia Wagas, (MMG-Tagum City).

F. Business arising from the minutes of the previous meeting.

    a. Ms. Sophia Wagas (MMG-Tagum City) inquired about the Financial Statement of Cooperative Bank of Davao City (CBDC) Dr. Edwina Tan (MMG-FED Sec./Treas.) clarified that no copy is available at the time of this meeting  but Mr. Romeo Busalla, the General Manager of CBDC, sent a confirmation letter of the investments received from MMG.
 Dr. Sam Albano, (MMG-Cebu City) requested for a certification from the Federation acknowledging receipt of investment and issuance of a deed of assignment in lieu of stock certificate to the chapters that invested to the CBDC. This motion was seconded by Dr. Ric Ramos, (MMG-Tarlac). (General Assembly Resolution # 2000 - 03 - 01)

    b. Dr. Jose M. Tiongco reported the findings and recommendations  of the  Oversight Committee .
 Dr. Rose Marie Conlu, (MMG-Roxas City) moved that copies of the report of the Oversight Committee be distributed to all members and it was seconded. (General Assembly Resolution # 2000 - 03 - 02)
 Dr. Samuel Albano , (MMG-Cebu City) inquired whether the Oversight Committee’s function was only for MEDICINE or for the Federation.
 Dr. Jose Tiongco clarified that the Oversight Committee’s  was created only for MEDICINE. Now, that its function had been accomplished, it can be disbanded. The Audit and Inventory Committee, being the “eyes and ears” of the Federation can oversee the operations of the Federation, said Dr. Nancy R. Velayo, (MMG-Metro Naga) and Dr .Romy Gonzales, (MMG-Cebu).
 Dr. Virginia Lao, (MMG-Bohol) moved to disband the Oversight Committee since its function is already completed and it was seconded. (General Assembly Resolution # 2000 - 03 - 04)

    c. Dr. Jose Tiongco suggested the creation of a committee to  formulate the code of conduct and ethics of the general membership but Dr. Laureano Agbisit, (MMG-Davao City)  and Dr. Ric Ramos, (MMG-Tarlac) said that the Federation board should formulate guidelines and policies before the creation of standing committees.
Dr. Virginia Lao, (MMG-Bohol), moved that the Federation board formulate policies and guidelines for its managerial operations and the creation of the code of conduct and ethics committee, seconded by Dr. Rachelle Garcia, (MMG-MMNorth-West). (General Assembly Resolution # 2000 - 03 - 03)

    d. Dr. Merle Alonzo, (MMG-Batangas) asked about the “patronage refund system” if it is already set-up. Dr. Tiongco replied that it is postponed until the operations of MEDICINE had been sorted out.

    e. On the issue of termination of the services of Sta. Ana and Rivera Auditing Firm ,   Dr. V. Lao (MMG-Bohol) shared to the group that the services of any external auditor could be terminated anytime without violating any law.

    f. Dr. Nellie Gatilogo, (MMG-Nasipit) asked about the “clustering” and Dr. Merle Alonzo, (MMG-Batangas) about the Misyun!.
 Dr. Vega replied that these topics are part of the  report of the CEO, and hence will be tackled later.

G. Minutes of the meeting

    A. Chairman’s Report: (Dr. Leopoldo J. Vega)
         a) That the Federation had applied for increase capitalization from 6.4 Million to 100 Million
         b) That the section on Credit Committee in the Constitution and Bylaws which was inadvertently omitted will now be incorporated as Section 20-B after Section 20-A, Audit and Inventory Committee /Supervisory Committee, Article III Government.
         c) The presentation of 2 newly formed chapters: MMG-Los Baños, Laguna, under the leadership of Dr. Ariel Ang, and MMG-MEDICOOP of Baguio -Benguet, under the leadership of Dr. Luzviminda Torres-Hecker.
         d) He summarized the reaction of the General Assembly to the presentation of Sta. Ana and Rivera Auditing firm as regards Medicine operations and mentioned that Dr. Jose Tiongco, acting CEO of MEDICINE will give an update on the present status of the company.
         e) That the “cluster formation” appears to be a template for the formation of our secondaries, and
         f) That the National Directorate Meeting held on the first quarter of each year be considered the General Assembly Meeting, and the rest of the quarterly meetings be considered Special General Assembly meetings.

    B. Chief Executive Officer Reports: (Dr. Jose M. Tiongco)
         This consists of three parts: Medicíne, clustering, and Misyun!.
         a) Medicíne:
             1) Systems set-up: Sorting out of financial and management records
             2) Announcements:
                  (1) Resignation of Dr. Pete Hao, Chairman of the board of MEDICINE, Dec, 1999
                  (2) Indefinite leave of absence of Mr. Edwin Martinez, CEO,MEDICINE
                  (3) Maternity leave of Mrs. Vivian Martinez, COO, MEDICINE
                  (4) Appointment of Mr. Rudy Patron as new COO, MEDICINE
                  (5) Appointment of Mr. Bing Toralba as new national sales supervisor
             3) Urgent Problem: Liquidity
                  (1) Appeal to all concerned to settle accounts with MEDICINE ASAP
                  (2) To facilitate fund transfer, utilize only the services of one bank, ex: METROBANK, at the moment (until another bank is identified) since the account of MMG-MEDICINE is handled by Metrobank, Manalili Branch in Cebu.

MOTION: That all chapters are mandated to open an account with Metrobank, ASAP, to facilitate fund transfer and help solve the liquidity problem and therefore ease operations of MEDICINE, motion by Dr. Virginia Lao, (MMG-Bohol), seconded by Dr. Renato O. Diagan, (MMG-Gen. Santos). (General Assembly Resolution # 2000 - 03 - 05)

                (3) Mr. Romy Francisco, Chairman of Audit and Inventory Committee of the Federation, (a retired manager of BPI) , explained that with the consolidated asset of the Federation, a credit line can be extended by the bank. A credit line is not a loan but one can withdraw against a credit line.
            4) MEDICINE Representation:
                Dr. Jose Tiongco said that 5 out of 7 seats in the board of MEDICINE belong to the Federation and suggested that these representatives be appointed by the Federation board.

MOTION: That the Federation board be empowered to appoint nominees and remove representatives of the Federation to the MEDICINE  board, motion by Dr. Tony Garcia, (MMG-Albay) seconded by Dr. Virginia Lao, (MMG-Bohol). (General Assembly Resolution # 2000 - 03 - 06)

OBJECTION: by Dr. Sam Albano, (MMG-Cebu City)

Division of the house: Yes vote-14; No vote-5

Therefore, above motion was approved by a majority vote.

         b) Cluster formation:
                The details of this were already reported in the February issue of Misyun!, soon after the Feb 20 MEDICINE stockholders meeting held in Cebu.(Presentation of the Chapter Financing Scheme: Mr. Rudy Patron, Medicíne COO)

MOTION: That chapters group themselves into clusters, not only to facilitate drug distribution but also to facilitate all other concerns of the Federation; that each cluster invest and patronize MEDICINE products and submit quotas to the Federation, motion by Dr. V. Lao, seconded by Dr. Rachelle Garcia, (MMG-MMNorth-West). (General Assembly Resolution # 2000 - 03 - 07)

         c) Dr. Jose Tiongco further suggested that in the evaluation of a chapter in good standing, the following criteria be included in the Constitution and bylaws:
                  1) Submission to the Federation of reports of monthly board meetings’ minutes, attendance and financial report.
                  2) Provision for a Human Resource Development mechanism for each chapter.

REACTION: Dr. Nancy Velayo, (MMG-Metro Naga) said that this is ideal but not doable.

MOTION: That the Federation BOD designate a Constitutional Amendment Committee to review the Constitution and Bylaws and Articles of Cooperation of the Federation and include the above suggestion as one of the criteria for the evaluation of a chapter in good standing, motion by Dr. Virginia Lao (MMG-Bohol), unanimous decision. (General Assembly Resolution # 2000 - 03 - 08)

C. FINANCIAL REPORT: (Mr. Romy Francisco) Chairman of Audit and Inventory Committee - ( see statement)
         a) Standardization of Accounting System of the Federation Forms was distributed to those present in the assembly, and Mr. Francisco explained how to use them. Similar forms will be mailed to those absent.

D. ELECTION: (Dr. Ric Ramos and Dr. Ludwig Santos)
         (Note: For this years election, the Federation board during its meeting the previous evening, in the presence of a quorum, decided to waive the requirements for a chapter to be in good standing in order that its delegate can vote and be voted upon. But for next year, all requirements must be complied with. These are: submission to the Federation of the documents required by the CDA, payment of membership fee and paid up capital.)

There are 2 seats available for the board of directors, 3 seats for Audit and Inventory Committee, 3 seats for Credit Committee, and 3 seats for COMELEC.

The seat vacated by Dr. Romulo Tan, (MMG-Cebu) was filled up by Dr. Romy Gonzales from the same chapter for its unexpired term of one year.

There were 3 candidates for the Board of directors and 1 for Audit and Inventory. Casting of votes was by secret balloting after each candidate was given a chance to speak before the assembly.

 RESULTS:
For Board of Directors:
Dr. Rose Marie Conlu, (MMG-Roxas City)—20 votes
Dr. Merle Alonzo, (MMG-Batangas)———  17 votes
Dr. Roland Hermo, (MMG-Sorsogon)——     7 votes
For Audit and Inventory:
Mr. Romy Francisco, (MMG-Tacloban)—   19 votes

The rest of the positions were filled up by volunteers:
Dr. Nellie Gatilogo, (MMG-Nasipit), Audit and Inventory Dr. Nancy R. Velayo, (MMG-Metro Naga), Audit and Inventory
Dr. Virginia Lao, (MMG-Bohol), Credit
Ms. Sophia Wagas, (MMG-Tagum City), Credit
Ms. Amelia  Magaway, (MMG-Lebak), Credit

There was a motion to retain the present  COMELEC for another term but Dr. Nathaniel Magpantay,(MMG- MMEast) a member and Chair of current COMELEC was absent and physical presence is mandatory for a position, so the new COMELEC are:
Dr. Ariel Ang, (MMG-Los Baños, Laguna)
Dr. Ludwig Santos, (MMG-Concepcion, Tarlac)
Dr. Ricardo Ramos, (MMG-Tarlac City)

The new set of officers, year 2000 are :
Dr. Leopoldo J. Vega, (MMG-Davao City), Chairman
Dr. Leopoldo P. Lugtu, (MMG-Cotabato City), Vice Chairman
Dr. Rose Marie Conlu, (MMG-Roxas City), Director
Dr. Merle Alonzo, (MMG-Batangas), Director
Dr. Romy Gonzales, (MMG-Cebu City), Director
Dr. Edwina G. Tan, (MMG-MMEast), National Secretary-Treasurer

E. Announcement:
The next special assembly meeting will be held in Roxas City on May 26, 27, 28, 2000. Hosted by (MMG-Roxas City). Roxas City is only 2 hours away from Boracay, according to Dr. Rose Marie Conlu, so please come prepared.

F. Adjournment: 5:15 p.m.
(Addendum: The meeting was capped by a holy mass at 6 p.m., and an induction and oath-taking of the newly elected officers, by the Governor of Bohol, Mr. Rene Relampagos)
 
 

Prepared by:
(Sgd.)Edwina G. Tan, MD
National Secretary-Treasurer MMGHHSCP-Federation

(Sgd.)Jose M. Tiongco, MD     Chief Executive Officer, MMGHHSCP-Federation
(Sgd.)Leopoldo J. Vega, MD
Chairman, MMGHHSCP-Federation
 

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