Hands On Exercises with Word 97

Lab 3: Professional Results with Microsoft Word 97

Exercise 1: Use Versioning Capabilities in Microsoft Word 97
Exercise 2: Track Changes in Microsoft Word 97

• Produce documents that use OfficeArt.
• Use the Table drawing tool to create tables.

Exercise 1: Work with Office Art

1. Download the Practice File: Coral Reef Report  to your local drive.
2. On the File menu in Word, click Open.
3. On the Look in list, click the (a:) drive, or the (c:) drive depending where the practice file was stored and then double-click the CoralRf.doc.
4. In the Coral Reef Report, scroll down to the second header. Next you'll add a drawing object to this text and wrap the text around the object.
5. With the right mouse button, click on any toolbar, and click Drawingfrom the shortcut menu. If a check already appears next to Drawing, this toolbar should be available.
6. On the Drawing toolbar, click  AutoShapes, point to the category Basic Shapes, and then click the shape you want.
7. To insert a shape with a predefined size, click the document. To insert a different size, drag the shape to the size you want.
   
   Tip: To maintain the shape's width-to-height ratio, hold down shift while you drag the shape.
 
8. Right-click your shape and click Format AutoShape from the submenu.
9. When the Format AutoShape dialog box appears, click the Wrapping tab, then click Tight.
10. Leave Wrap to on Both sides, then click OK. Notice how your text now wraps around your object.

1. With your autoshape still selected, on the Drawing toolbar click  3-D,then click the option you want.
2. On the Drawing toolbar, click  3-D again, then click 3-D Settings.
3. The 3-D Settings toolbar will appear.
4. Click  Tilt Down to see how that affects your 3-D shape.
5. Click  Tilt Right to see what effect that has on your 3-D shape.
6. Close the 3-D Settings toolbar by clicking Close .

1. Make sure the drawing object you is still selected in your document.
2. On the Drawing tool bar, click the arrow next to Fill Color , then click Fill Effects.
3. When the Fill Effects dialog box appears, click the Gradient tab if it is not already selected.
4. On the Colors section, click the Two Colors option.
5. Use the arrow next to Color 1 to click the color of your choice.
6. Use the arrow next to Color 2 to click the second color of your choice. The Sample section of the dialog box shows what your choices will look like.
7. Click OK.
8. Repeat step 2.
9. Click the Texture tab, and choose an option that appeals to you, then click OK.
10. On the File menu, click Close. When prompted, do not save changes.

Exercise 2: Use the Table Drawing Tool

1. Go to a new document by clicking the  New button on the toolbar.
2. Click  Tables and Borders on the standard toolbar. The Tables and Borders toolbar appears on-screen.
   
   Note: The buttons will appear to be unavailable if your cursor is not on your document. If this is the case, click in your document.
 
3. When you move the pointer over your document, you should note that it has the shape of a pencil. If it does not, click  Draw Table.
4. Click and hold the left mouse button as you drag diagonally to create a rectangle.
5. With your "pencil," draw a line that divides the rectangle in two.
6. Use your "pencil" to divide one of the halves into two columns.
7. Now that you can see the flexibility of the Draw Table feature, use it to create and divide more boxes.
8. Click the  Eraser tool.
9. Go back to your table and "erase" one of the lines you created by clicking and dragging along one of the lines. Press esc to deselect the eraser tool.
10. Click in a cell that you created. Type your first name.
11. Click the  Center Vertically button. Note that the positioning of your name has changed.
12. Click the  Align Bottom button.
13. Click the  Change Text Direction button and note the change to the orientation of your text.
14. When you are finished, you could have a table that looks similar to what is shown below:
    
15. On the File menu, click Close. When prompted, do not save changes.