Hands On Exercises with Word 97

Lab 1: Easier Writing with Microsoft Word 97

Exercise 1: Work with the Letter Wizard
Exercise 2: Use Grammar Checker
Exercise 3: Work with the Office Assistant
Exercise 4: Work with AutoComplete
Exercise 5: View Document Map
Exercise 6: Work with Enhanced AutoCorrect
Exercise 7: Use Style Preview
Exercise 8: Apply Lead-in Emphasis

Outcomes

• Create a quick and professional letter with the Letter Wizard.
• Grammar-check your document automatically.
• Work with the Office Assistant.
• Create an executive summary using AutoSummarize.
• See how to reduce typing by using AutoComplete.
• Navigate through a document using Document Map.
• View the enhanced AutoCorrect functionality of Word 97.
• Use Style Preview to create impressive documents.
• Apply lead-in emphasis.

Exercise 1: Work with the Letter Wizard

1. On the Startmenu, click Programs, then click Word 97. If the Office Assistant appears, click to start using Microsoft Word. (We will be working with the Assistant in a later exercise.)
   
2. On the Filemenu, click New, then click the General tab.
3. Double-click Blank Document to create a new document.
4. Type Dear Joe,(type the comma!) then press enter.
5. When the Office Assistant appears asking if you want help with the letter, click Get Help With Writing the Letter. The Letter Wizard appears.
   
6. Click the Date Line check box. Note how the current date appears to the right. Click the arrow, and click a different date format (example: 4.26.96).
7. In the Choose a Page Design section, click the arrow to view the options, then select Normal if it is not already selected.
8. In the Choose a Letter Style section, click the arrow and click Modified Block.
9. Click the Recipient Infotab of the wizard. Note how you could use your address book from Outlook to get the recipient's address.
10. In the Recipient's Name section, type a world figure's name (example: The Dalai Lama).
11. Press tab to move to the Delivery Address section. Type in a fictitious address (example: 1234 Anystreet Lane).
12. In the Salutation section, click through the selections to see how they differ (formal, informal, business, and so forth). Choose one that appeals to you.
13. Click the Other Elements tab of the wizard.
14. In the Include section, click the Subject check box.
15. Click to the right of the word "Subject" in the textbox and type Word 97 Makes Letter Writing Easy!
16. Click the Sender Info tab of the wizard. Note that this is also a place that your Outlook or Exchange address book could be used.
17. In the Sender's Info box, type your name. In the Return Address box, type in an address.
18. In the Closing section, click the arrow next to Complimentary Closing. Note the different closings you can click. Choose the one that appeals to you.
19. When finished, click Finish. Word 97 automatically adds the text you specified, and gives you a place holder to begin typing your content.
20. Do not close your file. It will be used for the next exercise.

Exercise 2: Use Grammar Checker

1. In the body of your letter, type I am looking forward to our visit. was you interested in seeing the sights?Press enter.
2. Note how the word "was" appears with a green squiggly line under it (similar to what happens with misspelled words). With the right mouse button, click the word "was."
3. Note the options available, then click "were."
4. On the File menu, click Close. When prompted, do not save changes.

Exercise 3: Work with the Office Assistant

1. Open a new document by clicking the  New button on the standard toolbar.
2. If the Office Assistant is not showing, click the  Office Assistant button on the standard toolbar. The Office Assistant will appear and ask you what you would like to do.
3. In the Office Assistant, click the Options button, and then click the Gallery tab.
4. Use the Next and Back buttons to view the different Office Assistants that are available. For now, keep the Office Assistant you have.
5. Click the Options tab. Select the options you want, making sure to include Move When in the Way. Click OK.
6. Move the Office Assistant to the upper-left corner of the blank Word document, over the pointer. Begin typing your name. Note that the Office Assistant moves out of the way as you type.
7. On the File menu, click Close. When prompted, do not save changes.

Exercise 4: Work with AutoComplete

1. Open a new document by clicking the New button on the toolbar.
2. On the Tools menu, click AutoCorrect, and then click AutoText. Make sure that the box titled Show AutoComplete tip for AutoText and dates is checked. Click OK.
3. In the document, begin typing Thurs. When the ToolTip appears with the word "Thursday," press enter to accept the AutoComplete.
4. Press return.
5. Now type Dece. When the ToolTip box appears with the word "December," press enter.
6. On the File menu, click Close. When prompted, do not save changes.

Exercise 5: View Document Map

1. Download the Practice File: Document Map to your local drive.
2. On the Look in list in Word, click the (a:) drive, or the (c:) drive depending where the practice file was stored and then double-click DocMap.doc.
3. On the View menu click Document Map. Note how your document moved to the right side and the left pane shows a hyperlink outline of your document.
4. In the left pane, click the header that begins "Gardening is the." Note how you jump to that specific section of the document.
5. Now click the header "Cachet of the." Note how you jump to that specific section of the document.
6. On the View menu, click Document Map.
7. On the File menu, click Close.

Exercise 6: Work with Enhanced AutoCorrect

1. Open a new document by clicking the New button on the toolbar.
2. Type int he. Note that Word 97 automatically changes it to "in the."
3. Type Their are not enough hours in the day!Note that Word 97 automatically corrected "their" to "there."
4. On the File menu, click Close. When prompted, do not save changes.

Exercise 7: Use Style Preview

1. Open a new document by clicking the New button on the toolbar.
2. At the top of the document, type Trip Report. Press enter.
3. Type the following on three separate lines:


It was good.

It was fun.

It was inspirational.


4. Highlight "Trip Report" and use the Style list to view the available styles.
5. Select Heading 1 from the list. The text is now formatted to match the previewed style.
   
6. Use the Style list to preview and select styles for the remaining text.
7. On the File menu, click Close. When prompted, do not save changes.

Exercise 8: Apply Lead-in Emphasis

1. Open a new document by clicking the New button on the toolbar.
2. Click the  Bullets button on the Formatting toolbar.
3. Type the following: First Quarter: Great
4. Highlight "First Quarter" then right-click the highlighted text and click Font from the submenu.
5. Under Font Style, click Bold Italic. Under Color, click Blue.
6. Click OK.
7. Click to the right of the word "Great," and then press enter.
8. Type the following: Second Quarter: Good. Note how Word 97 applied the same formatting to your second bullet point. Press enter.
9. Type the following: Third Quarter: Outstanding!
10. On the File menu, click Close. When prompted, do not save changes.