MISSION PARK HOMEOWNERS ASSOCIATION

 

BOARD OF DIRECTORS MEETING - OPEN SESSION

 

TUESDAY, MAY 10, 2005, FOLLOWING THE EXECUTIVE SESSION

 

MISSION PARK CLUBHOUSE

 

A G E N D A

 

 

I.          CALL TO ORDER

________________________________________________________________________

In accordance with Civil Code 1363.05 (b), the following matters may be discussed in Executive Session:

 

Ø      Litigation

Ø      Third Party Contracts

Ø      Member Discipline

Ø      Personnel Issues

 

 

II.            HOMEOWNER FORUM & committee REPORTS

 

Homeowners present will be permitted to address the Board of Directors for a maximum of three minutes on issues of concern.  Maximum of 20 minutes is suggested to ensure that all Board business is conducted within the two-hour time frame established.

 

III.            MANAGEMENT REPORT     

 

            Recommendation:            Review and File

           

 

BEGINNING OF CONSENT CALENDAR

 

The use of the motion consent agenda will enable the Board to conduct its business in a more timely and efficient manner.  If the Board agrees, it would be appropriate at this time to approve a motion to accept agenda items IV, A-B.  Any items deemed inappropriate may be excluded from this motion and addressed separately.

 

IV.            CONSENT CALENDAR

 

Recommendation:            That the following Consent Calendar items be approved as presented.

 

Action Required:            Board Resolution

 

A.            MINUTES

 

Action Required:            That the Board approves the Open Session and Executive Session minutes of the Board meeting dated April 12, 2005 as presented.

 

B.            FINANCIAL STATEMENTS       Sent under separate cover

 

Recommendation:            That the Board approves the March 31, 2005 Financial Statement as presented, reflecting Operating Funds of $13,137.03 and Reserve Funds of $211,290.78 for Total Assets of $224,427.81.

 

***end of consent calendar agenda***

 

 

V.            BUSINESS REQUIRING DISCUSSION

 

A.        Street Sign at Lenox Place and Duvall

           

History: The board requested Merit to obtain a price for a two-way directional street sign. Management received a cost of $107.00 for a white on brown sign, two sided sign, with the street name and a directional arrow below the name.

 

Action Required:            Board Review, Discussion, & Resolution

 

B.        Wilcox Sound Wall Maintenance

 

History: The City of Santa Clara provided a recorded document to the Board informing the association that they are responsible for maintaining the sound wall. The city then clarified that both sides of the wall are to be maintained by the association along with the irrigation. Management went out to bid for the one-time maintenance of one side of the wall. The Board chose the Dinsmore bid, then requested management to get a bid from Dinsmore for both sides of the wall. A Dinsmore representative will be in attendance at your meeting to answer any questions.

 

Action Required:            Board Review, Discussion, & Resolution

 

C.        Tax Review

 

History: The board received the year end tax review prior to last months meeting to review. The board needs to approve the review for distribution to the membership.

 

Action Required:            Board Review, Discussion, & Resolution

 

D.        Pool Concrete Sealing

 

History: The board requested management to go out to bid regarding a concrete sealing product and installation. Information will be provided at your meeting.

 

Action Required: Board Review, Discussion and Resolution       

 

E.            Replacement Pool Furniture

 

History: Management took a look at the existing pool furniture and is recommending some furniture be replaced. Management has a catalog for the board to review.

 

Action Required:            Board Review, Discussion, & Resolution

 

F.            Landscape Guidelines

 

History: The board requested to go over the guidelines in this meeting.

 

Action Required:            Board Review, Discussion, & Resolution

 

VI.       NEXT MEETING

 

The next board of directors meeting is scheduled for June 15, 2005.

 

VII.            ADJOURNment

 

 

 

 

 

 

 

 

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