MISSION PARK HOMEOWNERS ASSOCIATION
BOARD OF DIRECTORS MEETING - OPEN SESSION
TUESDAY, MAY 10, 2005, FOLLOWING THE EXECUTIVE SESSION
MISSION PARK
CLUBHOUSE
A G E N D A
I. CALL TO ORDER
________________________________________________________________________
In accordance
with Civil Code 1363.05 (b), the following matters may be discussed in
Executive Session:
Ø Litigation
Ø Third Party Contracts
Ø Member Discipline
Ø Personnel Issues
Homeowners present will be permitted to address the Board of Directors for a maximum of three minutes on issues of concern. Maximum of 20 minutes is suggested to ensure that all Board business is conducted within the two-hour time frame established.
III. MANAGEMENT REPORT
Recommendation: Review and File
BEGINNING
OF CONSENT CALENDAR
The use of the motion consent agenda will enable the Board to conduct its business in a more timely and efficient manner. If the Board agrees, it would be appropriate at this time to approve a motion to accept agenda items IV, A-B. Any items deemed inappropriate may be excluded from this motion and addressed separately.
IV. CONSENT CALENDAR
Recommendation: That the following Consent Calendar items be approved as presented.
Action Required: Board Resolution
A. MINUTES
Action Required: That the Board approves the Open Session and Executive Session minutes of the Board meeting dated April 12, 2005 as presented.
B. FINANCIAL STATEMENTS Sent under separate cover
Recommendation: That
the Board approves the March 31, 2005 Financial Statement as presented,
reflecting Operating Funds of $13,137.03 and Reserve Funds of $211,290.78 for
Total Assets of $224,427.81.
***end of consent calendar agenda***
V. BUSINESS REQUIRING DISCUSSION
A. Street Sign at Lenox Place and Duvall
History: The board requested Merit to obtain a price for a two-way directional street sign. Management received a cost of $107.00 for a white on brown sign, two sided sign, with the street name and a directional arrow below the name.
Action Required: Board Review, Discussion, & Resolution
B. Wilcox Sound Wall Maintenance
History: The City of Santa Clara provided a recorded document to the Board informing the association that they are responsible for maintaining the sound wall. The city then clarified that both sides of the wall are to be maintained by the association along with the irrigation. Management went out to bid for the one-time maintenance of one side of the wall. The Board chose the Dinsmore bid, then requested management to get a bid from Dinsmore for both sides of the wall. A Dinsmore representative will be in attendance at your meeting to answer any questions.
Action Required: Board Review, Discussion, & Resolution
C. Tax Review
History: The board received the year end tax review prior to last months meeting to review. The board needs to approve the review for distribution to the membership.
Action Required: Board Review, Discussion, & Resolution
D. Pool
Concrete Sealing
History: The board requested management to go out to bid
regarding a concrete sealing product and installation. Information will be
provided at your meeting.
Action Required: Board
Review, Discussion and Resolution
E. Replacement Pool Furniture
History: Management took a
look at the existing pool furniture and is recommending some furniture be
replaced. Management has a catalog for the board to review.
Action Required: Board Review, Discussion, & Resolution
F. Landscape Guidelines
History: The board requested to go over the guidelines in this meeting.
Action Required: Board Review, Discussion, & Resolution
The next board of directors meeting is scheduled for
June 15, 2005.
VII. ADJOURNment