MISSION PARK HOMEOWNERS ASSOCIATION

 

BOARD OF DIRECTORS MEETING - OPEN SESSION

 

TUESDAY, JANUARY 11, 2005, FOLLOWING THE EXECUTIVE SESSION

 

MISSION PARK CLUBHOUSE

 

A G E N D A

 

I.          CALL TO ORDER

___________________________________________________________________________

In accordance with Civil Code 1363.05 (b), the following matters may be discussed in Executive Session:

 

Ø      Litigation

Ø      Third Party Contracts

Ø      Member Discipline

Ø      Personnel Issues

 

II.        HOMEOWNER FORUM & committee REPORTS

 

Homeowners present will be permitted to address the Board of Directors for a maximum of three minutes on issues of concern.  Maximum of 20 minutes is suggested to ensure that all Board business is conducted within the two-hour time frame established.

 

III.       MANAGEMENT REPORT / PUNCH LIST                                                            

 

            Recommendation:       Review and File

 

IV.       FINANCIAL REPORT

 

Candice Mei will present an overview of the financial statement dated November 30, 2004.  Any significant variances are explained in the table below:

 

 

 

 

GL#	ACTUAL	BUDGT.	DESCRIPTION	REASON
15105	$136	$77	Telephone	Telephone bill for two months
15106	$1501	$800	Water	Water Bill was for 9/28/04-10/28/04.  Irrigation water was turned off on December 2004.

 

 

 

 

 

 

 

The use of the motion consent agenda will enable the Board to conduct its business in a more timely and efficient manner.  If the Board agrees, it would be appropriate at this time to approve a motion to accept agenda items V, A-B.  Any items deemed inappropriate may be excluded from this motion and addressed separately.

 

 

V.         CONSENT CALENDAR

 

Action Required:        That the following Consent Calendar items be approved as presented: V, A-B.

 

A.        MINUTES

 

December Open Session Minutes

 

Action Required:        That the Board approves the Open Session minutes of the Board meeting dated December 8, 2004 as presented.

 

B.        FINANCIAL STATEMENTS                                                      Mailed previously

 

Action Required:        That the Board approves the November 30, 2004, Financial Statement as presented, reflecting Operating Funds of ($1,287.62) and Reserve Funds of $192,710.36 for Total Assets of $197,030.74

 

           

 

***end of consent calendar agenda***

 

 

 

 

 

 

 

 

 

 

 

 

 

VI.       BUSINESS REQUIRING DISCUSSION

A.                 TREE SPRAYING                                                                                                     

 

History:          Board Member, Trishla Mansukhani requests that there be a discussion regarding spraying all the plum trees in the Motorcourts.  Spraying the trees will help to prevent the trees from dropping fruit onto the Motorcourts, which stain the cement.  Spraying the trees can reduce fruit production but

 it cannot completely prevent it.  There should be a discussion on whether the Board wants to spray the plum trees.  Management received a bid from Dinsmore Landscaping for spraying (55) Plum trees for fruit reduction throughout the property.  The cost of the spraying would be $975.00.  This expense is considered an operating expense and cannot be pulled from the reserves.

 

Action Required:        Board Discussion & Board Resolution

 

B.                 TRAINING/ DEMO OF FORUM SOFTWARE                                                      

 

History:          Board President, Peter Vogel requests that there be a discussion about training all Board Members on the Mission Park Bulletin Board.  At the December meeting, the Board approved the Discussion Bulletin Board Website as the primary communication between the Board and Management.

 

Action Required:        Board Discussion

 

C.                 NO PARKING SIGNAGE FOR STREET SWEEP CLEANING                             

 

History:          At the December meeting, a proposal from Universal Sweeping for street sweeping the motor courts was approved by the Board.  One of the parameters of the contract was that the streets of Lenox and Duvall be serviced on Friday afternoon after the trash pick up.  The Board requests that there be a discussion about installing signs that say “No Parking” on a specific time and date of every month when the street sweeping occurs.  These signs will have proper signage so that violators can be towed away.  The Board should provide Management with a map of where they would like the signs to be placed.  The Board should also provide Management with the exact specifications of the signs so that Management can obtain three similar bids.

 

Action Required:        That the Board provide management with a map of where the proposed signs should be installed.  That the Board provides exact specifications on the signs and that Management obtains three competitive bids & Board Resolution.

               

VII.      NEXT MEETING

The next meeting  will be held on February 8, 2005 at 6:00 PM at the Mission Park Clubhouse..

 

VIII.    ADJOURNment