MISSION PARK HOMEOWNERS ASSOCIATION
BOARD OF DIRECTORS MEETING - OPEN SESSION
TUESDAY, SEPTEMBER 13, 2005, FOLLOWING THE EXECUTIVE SESSION
MISSION PARK CLUBHOUSE
A G E N D A
I. CALL TO ORDER
________________________________________________________________________
In accordance
with Civil Code 1363.05 (b), the following matters may be discussed in
Executive Session:
Ø Litigation
Ø Third Party Contracts
Ø Member Discipline
Ø Personnel Issues
Homeowners present will be permitted to address the Board of Directors for a maximum of three minutes on issues of concern. Maximum of 20 minutes is suggested to ensure that all Board business is conducted within the two-hour time frame established.
III. MANAGEMENT REPORT
Recommendation: Review and File
BEGINNING
OF CONSENT CALENDAR
The use of the motion consent agenda will enable the Board to conduct its business in a more timely and efficient manner. If the Board agrees, it would be appropriate at this time to approve a motion to accept agenda items IV. Any items deemed inappropriate may be excluded from this motion and addressed separately.
IV. CONSENT CALENDAR
Recommendation: That the following Consent Calendar items be approved as presented.
Action Required: Board Resolution
A. MINUTES
Action Required: That the Board approves the Open Session and Executive Session minutes of the Board meeting dated August 9, 2005 as presented.
B. FINANCIAL STATEMENTS Sent under separate cover
Recommendation: That
the Board approves the July 31, 2005, 2005 Financial Statement as presented
reflecting Operating Funds of $40,301.38 and Reserve Funds of $233,160.44 for
Total Assets of $273,461.82
***end of consent calendar agenda***
V. BUSINESS REQUIRING DISCUSSION
A. Fiscal Year End Tax Return and Audit
History: At the associations year-end tax returns need to be prepared and an audit needs to be completed by a CPA. I have provided a table outlining the costs of the CPA’s in your area for your selection, review and approval.
|
Name
of CPA |
Cost for Tax Return
Preparation |
Cost for Audit Preparation |
|
Ed Riback |
$525 |
$2,000-$2,500* |
|
Ed Jew |
$375 |
$2,000-$3,000 |
|
Joelyn Carr-Fingerle |
$450-$600 |
$2,500-$4,000** |
|
Virginia Smith |
$350 |
$1,900-$2,500* |
* Includes tax return
** Cost of tax preparation when combined with audit preparation is $500
Action Required: Board Review, Discussion, & Resolution
B. 2006 Budget
History: Management will provide the board with the year to date actual figures and next year’s budget recommendations. In order to be in compliance with the corporations code the budget needs board approval by October 31.
Action Required: Board Review, Discussion, & Resolution
C. Architectural Submittal and Appeal
Process Policy
History: A new law in California requires the association to disclose their “Architectural submittal and Appeal Process Policy” to all homeowners. The association does not currently have an “Appeal Process” in place. The submittal process is worded in your Architectural Rules and the wording can be taken directly from there and used for disclosure purposes. However, the board needs to approve an “Appeal Process Policy”, submit it to the homeowners for a 30-day comment period and adopt the policy in order to be in compliance with the new disclosure laws. Management has provided a few different drafts for the boards review.
D. Shower Tile
History: Management requested a proposal from Santa Fe Design for repairing the shower tile. The cost for repair was less than $100.00. The tiles have been repaired. The board may want to consider tiling the whole shower floor as a reserve project.
Action Required: Board Review, Discussion, & Resolution
E. Annual Meeting
History: This item is from your AMP report. Any planning needed for meeting should be addressed. Proxies need to be returned.
Action Required: Board Review, Discussion, & Resolution
The next board of directors
meeting is scheduled for October 11, 2005.
VII. ADJOURNment