Dare’s
Tractor Production Group
Organization
Bylaws
DRAFT PROPROSAL
03/05/2007
Article
I – Name and Objectives
Section 1.
The name of this
organization shall be the
Dare’s Tractor
Production Group.
(hereafter
referred to as “the group”)
Section 2.
This shall be a
not-for-profit organization for the
purpose of
enabling the production of a short video/film project
based on an
adaptation of a short story entitled Dare’s
Tractor
written by
Louella Bryant. The production will hereafter be referred
to as “the
project”.
Section 3.
The objective of
this organization shall be to
i.
Support the collaboration of the group members in their efforts to
produce the project.
ii.
Provide the group members with a learning opportunity associated
with the production of a short video/film project.
iii.
Provide an organizational framework that enables members to pool
skills, ideas, talents, and resources necessary for the
production of the project.
iv.
Provide an organizational structure by which decisions can be
made regarding
the production of the project.
Section 4.
The term of the
group shall expire upon completion of the project unless otherwise
agreed by the
members.
Article
II – Membership
Section 1.
The following
individuals (hereafter referred to as
“Member(s)”)
shall be the members of the group.
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Section 2.
Membership shall
be open to anyone over 18 years old.
Section 3.
Additional
members may be admitted to the group only after unanimous approval by
all members of
the group.
Section 4.
A member may
quit the group at any time for any reason.
Section 5.
Membership of
any member may be terminated at anytime and for any reason upon
unanimous
decision of the remaining members of the group.
Section 6.
Members shall
not be required to pay dues as a condition of membership.
Section 7.
Members shall
provide up-to-date contact information to the secretary including name,
mailing address,
telephone number
and active email
address.
Section 8.
Members shall
have the ability to communicate via email on the internet.
Article
III – Officers and Elections
Section 1.
Officers of the
group shall be a President, Vice President, Secretary,
and Treasurer.
Section 2.
Officers shall
be elected annually and shall serve for a term of one year
or until
termination of the group.
Section 3.
The officers of
the group shall constitute an executive committee.
Section 4.
Any officer
position that becomes vacant shall be filled by another member
appointed by the
executive committee.
Section 5.
The president,
with the approval of the executive committee, may appoint any
member to
the position of executive committee member.
Section 6.
No member shall
hold more than one officer position at a time.
Section 7.
In the
event that an officer is absent from a meeting, the
President
may temporarily appoint another member to
fill the
position.
Article
IV – Duties of Officers
Section 1.
The duties of
the president shall be
(a)
preside over all meetings of the group and enforce the bylaws
(b)
appoint special committees
Section 2.
The duties of
the vice president shall be
(a) to perform
the duties of the president in the
absence of that officer.
(b) to assist
the president
Section 3.
Duties of the
secretary shall be
(a) to keep a full and correct record of the proceedings
of
the group.
(b) to have charge of the group’s correspondence and email
communications.
(c) to keep attendance and read the minutes at each meeting.
(d) to store and maintain taped video material associated
with the project.
Section 4.
The duties of
the treasurer shall be
(a)
to receive, hold and payout all monies of the group.
(b)
To help prepare a budget for the group
(c)
To keep an accurate record of all funds.
(d)
To present a financial statement when asked to do so.
(e)
To seek approval of the executive committee for all
expenditures.
.
Article
V- Meetings
Section 1.
Regular meetings
of the group shall be held at least
Once per month
with the date, time, and location to be
determined at
the previous meeting.
Section 2.
Special meetings
may be called by the president.
Article
VI – Procedure
Section 1.
Robert’s Rules
of order shall be the accepted authority
in all matters
pertaining to parliamentary procedure that
are not
specifically covered in the group’s bylaws.
Section 2.
The order of
business will be as follows.
·
Call to order
·
Attendance roll call
·
Reception of new members or guests
·
Reading and approval of minutes
·
Reports from officers and committee members
·
Unfinished business
·
New business
·
Schedule next meeting.
·
Adjournment.
Section 3.
The bylaws may
be amended under the following conditions.
·
The member proposing the amendment has submitted the wording of
the
amendment in writing to the secretary.
·
All members of the executive committee are present
·
The amendment is approved by a two thirds majority vote of all
members
of the group.
Article VII –
Member Conduct and Expectations
Section 1.
The
following actions by any member of the group
Shall be
cause for termination of membership as
decided by
a majority of the remaining members of the
group.
·
Any illegal activity
·
Any activity that endangers the safety of others
·
Any activity involving the intentional damage of personal
property.
·
Any behavior deemed violent by a majority of the other members.
Section 2.
Members shall
attend all regularly scheduled meetings, shoots and activities.
Section 3.
All meetings,
shoots and activities will be scheduled to accommodate the availability
of the majority
of the members.
Section 4.
Any member not
attending three consecutive meetings, events or shoots which have
been scheduled
by approval of the majority of the members may be subject to
termination of
membership as decided by unanimous agreement of the other members.
Section 5.
No member shall represent the group, contract in the name of the group,
or purchase any
services, equipment, supplies,
or creative
works without unanimous approval in writing of the executive committee.
Article
VIII – Member Compensation and Liability
Section 1.
All members
shall be considered volunteers.
No member shall
receive payment or compensation for any work performed,
expense
incurred, work contributed, or content provided in association with the
production of
the project.
Section 2.
All members
shall sign a release which grants the group and its members certain
rights and
protections from liabilities and damages. (see addenda)
Article
IX – Group Assets
Section 1.
The group will
own no assets unless unanimously approved by the executive committee
unless otherwise
included in the bylaws.
Section 2.
All works
created, including written screenplays, scripts, written adaptations,
storyboard
outlines and
drawings, musical scores, artwork, website designs, dvd recordings,
video tape
recordings or photographs produced in relation with the project shall
become
the property of
the group with no single member or members claiming exclusive
ownership of the
work.
Section 3.
The termination
of any member from the group,
willfully or
otherwise, will result in forfeiture to the group of any claim to
ownership
of any group
owned assets
Section 4.
No member shall
receive any compensation for forfeiture of group owned assets.
Section 5. Upon
termination of the group, the remaining assets of the group will be
divided equally
among all members of the group.
Article
X – Production Agreement
Section 1.
All members
shall be part of the production group.
Section 2.
The production
group shall consist of the following
positions.
Co-Producers, Director, Writer, Director of Photography,
Production Team
Members and Cast.
Section 3.
The duties of
each production group position will be as follows.
Co-Producers –
All members will be considered Co-Producers of the project.
Co-Producers are
responsible for all aspects of the project including artistic,
creative,
technical, logistical, and financial aspects.
Director – The
Director directs, manages and oversees all aspects of the
production of
the project, including creative, artistic, technical and logistical
aspects of the
project. The Director works in conjunction with the decisions
of the
Co-Producers, Director of Photography, Writer, Production Team
Members and Cast.
Director of
Photography – The Director of Photography assumes control
of all aspects
of camera work involved in the project including all technical
and artistic
aspects of running the cameras, such as exposure, format, aspect ratio,
lighting, sound
recording, camera angle, camera distance from subject, focus, color
saturation,
camera movement, tape supply, battery power, and care of equipment.
The Director of
Photography works in conjunction with the decisions of the
Co-Producers and
the Director.
Writer- The
Writer controls all written verbal aspects of dialogue spoken by the
Cast, sequencing
of story events, descriptions and appearances of settings, objects,
and moods and
ensures that story continuity is maintained throughout the production
of the
project. The writer collaborates with the Co-Producers to enable
the Director,
the Director of
Photography and the Production Team members to produce the project
in a way that is
both true to the original concept of the writer as well as practical
within
the confines and
limitations of the medium.
Production Team
Members- engage in all aspects of the project not handled by the
Co-producers,
Director, Director of Photography, Writer, or Cast. Tasks may range
from physical
movement of objects and equipment to clerical duties. The production
team members
assist the others in achieving the decisions of the Co-Producers by
assisting the
Director and the Director of Photography.
Cast – are the
actors appearing in the project and perform according to the Director’s
interpretation
of the script as coordinated with the Writer as well as their own
artistic
interpretation
of the script.
Section 4.
Assignment of
production group positions shall be
decided by
majority vote of the members at a regular meeting.
In the event of
a tie, the President shall make the final decision.
Section 3.
Decisions
regarding production of the project will defer to the Director unless an
objection is
raised in which case the decision will be put to a majority vote by the
Co-Producers.
Any member may raise an objection at anytime but so as not to interrupt
the work, the
vote may only occur at a regular meeting of the members or at a special
meeting called
by the President unless the Director chooses to hold the vote at the
time
the objection is
made. In the event of a tie vote regarding a production decision,
the Director
shall make the final decision.
Article
XI – Post Production Agreement
Section 1.
The secretary
will store and maintain original tape footage and make available
duplicate copies
of the unedited material to any member of the group.
Section 2.
Any member may
copy, edit or alter any duplicate copy of the original tape footage
in any way.
Section 3.
No member may
intentionally destroy, alter, edit, or make unavailable to other members
any original
tape footage shot for the project.
Section 4.
No member shall
display, sell, distribute, trade, donate or give any taped or reproduced
edited material
associated with the project
without written
permission as decided by unanimous agreement by
the executive
committee.
Section 5.
All members
shall receive credits for their participation in the project according
to their
role in the
production group. Credits shall be presented in the following order.
Title
Co produced by
Directed by
written by
Director of
Photography
Cast
Musical Score
Closing titles
and credits shall repeat the opening credits and add credits for all
other
entities that
made the project possible.
Article
XII – Completion of project and display and distribution.
Section 1.
Determination of
completion of the project shall be decided on by unanimous vote
of the executive
committee.
Section 2.
Display,
distribution, promotion and release of the finished project will be
determined
by unanimous
vote of the executive committee.
The undersigned
members acknowledge that they have read, fully understand and
agree to abide
by the rules set forth in these bylaws.
signature of
member
date
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