MacMILLAN BLOEDEL WEYERHAEUSER RETIRED SALARIED EMPLOYEES CLUB DIRECTORS’ MEETING – NOVEMBER 15, 2005 – 1:30 P.M.
Bill Cafferata Rita Crosby Daryl Cunnington Neil Dirom
Brian Hope Gary Johncox Jan
Glen Nymark Jack Perry Eve Tucker Niels Voss
Mary Jane Walker
Al Cramb Eric Lofkrantz Garth MacFarlane Geoff Mynett
Gary Johncox welcomed everyone to the meeting and asked for a Motion to approve the minutes of the Directors’ meetings held Tuesday, March 15th and Wednesday, May 4th, 2005.
Moved by Glen Nymark, seconded by Bill Cafferata, Carried.
2. Business Arising from the March 15th and May 4th, 2005 Meetings
Don Miller presented a preliminary financial summary for 2005. Estimated total income YTD October 2005 of $12,611.69 exceeds expenditures of $11,816.40, providing a surplus of $795.29. The projected surplus for 2005 (a roster year) reflects favourable postage treatment as a result of Weyerhaeuser picking up the cost of mailing the AGM notice, cost savings associated with wider use of the club website and targeted, rather than blanket, mailing of the club roster. Membership revenue in 2005 increased to $9,585 – up from $9,135 in 2004. Paid-up members in 2005 were 978 compared to 933 in 2004. The YTD term deposit balance is $5,709.33.
Don surmised that the upward trend in the number of paid-up members this year could be the result of interest in the sale of the Coastal group and the Club’s request for a pension increase.
A few members have questioned retaining such a large surplus (approx. $12,781) and have suggested that dues be decreased. The topic of liability insurance was raised and Gary Johncox suggested Geoff Mynett be asked to make a formal enquiry as to the Club’s status as a society and to give us his comments and views as to whether or not we should be carrying any form of liability insurance.
At the request of Niels Voss, Mary Jane Walker undertook to e-mail a copy of the Club’s Constitution and By-Laws to all Directors.
The Directors decided to leave the annual dues at $10.00.
Daryl Cunnington reported that over half of the more than 300 widowed spouses on the Roster have never paid dues and are unlikely to ever do so. It was agreed that their names be removed (but saved in a separate file in the event they are required in the future). It was also noted that there are many retirees who have never joined the Club or shown any interest in its activities.
2005 Golf Tournaments
In the absence of Garth MacFarlane, Jack Perry reported on the very successful Vancouver Island Golf Tournament held at the Alberni Golf Club on September 6th, 2005. Fifty-two golfers participated – 38 men and 14 ladies. Next year’s tournament will be held on the East Coast of Vancouver Island and Jack expressed concern about the attendance. This year, many of the players were members of the Alberni Club and, therefore, paid lower fees. Jack undertook to explore suitable courses in the Nanaimo/Parksville area.
Lorne Lacey reported on the Lower
Mainland tournament held September 14th, 2005 at Langara Golf Course
Daryl Cunnington thanked those
who had contributed prizes to both tournaments, including Gordon Towill who had
made a very generous donation of lunch and a round of golf with himself, Bob
Findlay and Gary Johncox at Capilano.
This was awarded as the grand prize in
Details of the winners and pictures from both tournaments can be viewed on the MBWRSEC website.
2005 Annual General Meetings
Gary Johncox stated that, after
approval of the local Directors in Nanoose and
During the discussion which ensued, concern was once again expressed regarding the liability of Directors and it was noted this was an item Geoff Mynett was being asked to investigate.
2006 Annual General Meetings
Mary Jane Walker confirmed the dates and locations of the 2006 Annual General Meetings as follows:
May 3rd –
May 4th –
May 5th – Royal Canadian Legion,
As a result of a substantial
increase in rental fees at the
Neil Dirom questioned whether the
order of the meetings should be changed to accommodate the rotation of the
routine business portion from one location to another, i.e., if the business
portion is to be dealt with in Nanoose, should that meeting be held first? Gary Johncox did not think this would be a
problem. Key issues could be anticipated
and a brief summary done at the other two locations. However, he suggested Geoff Mynett be asked
if he foresaw anything which would stand in the way of this change in
sequence. It was customary for the
Auditor to give his report in person at the
Gary Johncox then asked whether,
with the old MB so dispersed, we should be inviting speakers from the new
owners. Niels Voss said that as far as
Distribution of 2005/06 Roster – Cost Savings
Mary Jane Walker reported on the cost savings achieved by offering Club members an online vs. a hard copy version of the roster. The cost of printing and mailing one copy of the roster was $4.13. Out of a total of 954 paid-up members (as of Sept), 366 had requested a hard copy. The cost saving of not having to provide a hard copy to the remaining 588 was $2,428.44. In addition, Weyerhaeuser saved the Club just over $1,000 by picking up the cost of mailing our AGM notices.
The implications of the Privacy Act continue to be an ongoing issue. In connection with the calls made by Directors regarding AGM attendance, Garth MacFarlane had reported how embarrassing it is to the caller and annoying to the person answering the phone to ask for someone who has been deceased for several months. For this reason, some of his callers have said they will not assist again.
Discussion then ensued on the effectiveness of the phoning procedure and there was general agreement that it was very worthwhile and should be continued.
Gary Johncox stated that he had
received several enquiries from retirees expressing concern that no action had
been taken to date by Weyerhaeuser to implement a pension adjustment.
Retiree Benefits Booklets
Mary Jane Walker reported that Weyerhaeuser is still planning to distribute these booklets early in 2006.
Gary Johncox said that, in spite of his request that the most recent Johnson home insurance letter be similar in tone to the one sent in Fall 2004, they had sent a letter which clearly depicted the Club as endorsing their product vs. a low-key approach of making it available to retirees to judge for themselves. A short discussion ensued on the degree of satisfaction with Johnson’s services. One Director stated he was very pleased with their rates on home insurance. Another said Johnson could not match his current policy but he would continue to request a quote from them each year. No derogatory comments had been received from any retirees.
3. New Business
Appointment of Vice-President
Gary Johncox said that Nicky
Watson had indicated several months ago that she did not wish to become
President of the Club in May 2006 when his term was up.
Gary Johncox stated it was necessary to appoint a replacement for Elspeth Creith on the EFWP Committee. Neil Dirom offered to become the new MBWRSEC representative.
Daryl Cunnington noted that he had been advised of a change in the login and password for the Weyerhaeuser FGIworld Website, effective December 30th, 2005:
From - Login: efwp
To - Login: efwp
He said he would post this information on our website.
(Subsequent to the meeting, we were advised that what the Board was given to understand would be the distribution of a WellPower book to retirees would take the form of new online resources and the FreshStart tobacco-cessation program early in 2006. Communications detailing these new services will be sent to all eligible retirees. There is no plan to provide retirees with a copy of the “Healthwise Handbook” selfcare guide” as the B.C. Ministry of Health has already supplied all residents with a copy of the “B.C. Health Guide”, a special edition of the “Healthwise Handbook” edited for use by B.C. residents. This book has recently been updated and is available through pharmacies and government agents.)
Club Invitation Letter
The Directors reviewed and
approved a draft letter to Weyerhaeuser salaried retirees inviting them to join
either the Coastal (MBWRSEC) or Interior (
Future Direction of the Club
Gary Johncox reported on discussions he had had with Bob Ryan, President of the Kamloops Club. While they are not interested in an outright amalgamation with us at this time, they are interested in what we are doing and maintaining a continuing dialogue.
A related item was the possible
dropping of “MB” from the Club name.
Indications are that very few members are opposed to the idea. Whatever name is chosen, it must be
all-inclusive. In anticipation of this,
Daryl Cunnington said he had checked out several domain names available through
our website provider.
Weyerhaeuser “Leader”/”The News”
Georgina Lorette had suggested that the Club request a “Retirees’ Corner” in these newsletters. Mary Jane Walker said she had checked with Sandra MacDonald regarding the number of retirees receiving these publications. Weyerhaeuser Ambassadors are automatically added to the mailing list for the quarterly “Leader” but retirees must sign up on an individual basis for the e-mail supplement “The News” which goes out in the months when the “Leader” does not publish. Without doing a line by line comparison, Sandra has no idea whether MB retirees who are Ambassadors are also Club members.
Gary Johncox concluded it would be more advantageous to enhance our website.
Johnson Insurance Inc. had sent letters to retirees as follows:
4. Date of Next Meeting
Tuesday, January 17th, 2006 at 1:30 p.m. in the 7th Floor Meeting Room (subject to availability during the construction period).
. . . . . . . . . .
Prepared by: Mary Jane Walker, Secretary
Reviewed by: Gary Johncox