Get a Plan
Disaster preparation
begins with planning. Select a high level team to create and implement your
plan. Include all departments within your organization. Train the
team members in business continuity planning.
The disaster
planning team should assess the
risks in your area. Tropical weather,
flood , fire
and hazard
information is readily available on the web or at local emergency management
offices.
Once the team completes
your risk assessment you can begin planning mitigation efforts. For example,
if your risk assessment shows a vulnerability to hurricanes you should
consider retrofitting your building with shutters.
The team should designate a
responsible employee to coordinate the plan and monitor
the conditions. You should obtain the supplies needed to implement the
plan well in advance.
Some disasters, such as hurricanes,
give you a warning before you have to face them. Have a time line in the
plan. When do you secure the building? When do you send employees home?
Waiting too long can put your employees in real danger. If
you're in a flood-prone area elevate your valuable equipment and
documents.
Test your plan often. Contact your
local police or emergency
management office to find out if you can prearrange to have designated
employees allowed back into evacuated areas early so they can assess any
damage.
Make a list of employee’s phone
numbers so you can contact them in the event of a major disaster or set up
an 800 number so they can call in and get information or help. Use your web
site to provide employees with information. Be ready to assist employees who
have been affected by the disaster. If conditions warrant, make arrangements
to pay employees early.