Documents represent an important, and often unrecognized, business asset, because it represents the Intellectual Property of the business. It has been estimated that up to 90% of corporate information is contained in documents. In the Information Age, businesses increasingly rely on information contained in their documents and elsewhere to stay ahead of the competition. Studies have shown that documents claim up to 60% of office worker’s time and account to up to 45% of labour costs. Why? Because up to recently the importance of a proper Document Management System has not been recognized. This means that office workers waste time searching for documents that have been filed incorrectly, create documents that are never used, or use documents that are obsolete or outdated. The statistics bear this out: Up to 85% of company documents are never retrieved, 50% are duplicates and 60% are obsolete.

So what is the solution? It should be obvious that implementing an appropriate suitable Document Management System (DMS) will positively impact your bottom line. The challenge lies in selecting a suitable DMS. Most systems that exist today require an considerable investment and provide the most effective return on that investment when it is implemented at large companies. But what about the smaller companies? Smaller companies generate document’s too, and waste just as much time trying to keep track of it ...

Introducing … DocEXPLORER

DocEXPLORER is an easy-to-use Document Management System for Small to Medium Enterprises (SME’s), or any company that would like to get Document Management started in their company.

DocEXPLORER has the following features:

· An intuitive user interface

· A birds-eye view of your document structure.

· Simplified version control.

· The ability to link and view documents in their native environments (Abode Acrobat, Microsoft Word, Excel, PowerPoint and Visio are supported).

· The ability to generate and provide intelligent Document Numbers.

· The ability to generate a printout of your document structure.

 

Here are some of the features that makes this Document Management System a must have for your business:

Document Management for Small to Medium Enterprises

By Hendrik Wannenburg

The following Add-ons are available for DocEXPLORER:

· Frameworks for the following: ISO 9001, ISO 14001 and OSHAS 18000, and many other similar standards.

· Functionality to view CAD drawings.

· The ‘look-and-feel’ can be customized to customer’s requirements.

DocEXPLORER automatically keeps track of and increments the Revision Number of your document when you require it

 

The system allows you to create a link to the latest revision of your document. The system always displays the latest revision of your document.

 

DocEXPLORER allows you to view previous revisions of your documents.

 

The system allows you to easily set and view the revision status of your documents.

 

 

Simplified Version Control

DocEXPLORER allows you to generate graphs depicting the number of document types in use as well as how many documents are in which revision status.

 

The system also displays a graph depicting the number of times any given document has been viewed.

 

 

Reporting

 

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