2. Administration
* Scheduling and organising meetings with EPPCO Manager and visitors.
* Maintaining follow up on the meetings.
* Maintaining follow up with other staff of Operations department on matters originating
from Manager Terminals & Distribution.
* Assist in coordinating events hosted by the Operations department.
* Arranging DPA temporary/permanent pass to all EPPCO staff, visitors and contractors.
3. General
* Active participation as a member of the data management and training team.
4. Data Collection Management
* Collection of data, updating and maintaining the information (charts) on Terminal facilities like tankage,
layout plan, and statutory licence details.
* Maintenance of statistics pertaining to Terminalling/Distribution: terminal throughputs, no of tanker handled,
truck statistics, performance, etc.
5. Personal
* Maintaining all confidential data on employees, disciplinary action, etc.
* Handling leave/loan/claims administration for Terminalling/Distribution employees
* Prepares various statistical data for Terminalling/Distribution required for KPI reporting like
monthly/cumulative overtime statements, absence, man-hours, training, etc.
* Payroll entry onto the system for Terminalling/Distribution employees.
* Act as a Coordinator with HR/F&A/GRO/POS/IT for Terminalling/Distribution employees, to various issues
i.e. leave, loan, claims, payroll, personal request, visas, passport & IDs, trouble shoot PC fault as and
when required and responsible for daily backup of JAT server.
* Responsible for all Terminal employees original passport handing over to GRO.
* Fixing appointments for HDDs annual medical check up and maintaining records as required by HR.
6. Purchasing/ Handling Petty Cash/Reimbursements
* Ordering/distributing/control of all office supplies and stationery.
* Handling terminal petty cash and reimbursements in an orderly manner so that petty cash is available
at terminal. This requires preparation of timely reimbursement reports and co-ordination with finance
department.
7. Quality Assurance System
* Updating and maintaining files of control documents i.e. internal, external proprietary documents and
quality records.
* Maintaining forms issue control for terminalling/distribution under the QAS.
8. Relief Duty
* Provide relief duty for Inventory Controller-Materials and cover all activities related to Terminalling
under the specific job titles.
* Provide relief duty for Traffic Coordinator on petty cash handling, cash and expense report reimbursement
for cross border trips.
