BY-LAWS
MEN’S
GOLF CLUB
ARTICLE
I
NAME AND LOCATION
Section 1
The
name of this organization shall be the Lake Wildwood Men’s Golf Club,
hereinafter referred to as “the Club”.
Section 2
The
Club will utilize Post Office
ARTICLE
II
PURPOSE OF CLUB
Section 1
The
Club has been formed for the purpose of:
a. Playing the game of golf,
b. Promoting good fellowship and
sportsmanship,
c. Observing and promoting the rules and
etiquette of golf, and
d. Promoting tournament play among members
of the Club.
ARTICLE
III
RELATION TO
Section 1
The
Club is an independent agency for its own members. It is an approved organization of
Section 2
Operation
of the Club on or within the facilities of the Lake Wildwood Association shall
be conducted in compliance with the Rules and Regulations established by the
Lake Wildwood Association.
ARTICLE
IV
MEMBERSHIP
Section 1
Any
male who satisfies the requirements of the By-Laws of the Club is eligible for
membership upon payment of dues and fees as established by the Board of
Directors of Lake Wildwood Men’s Golf Club.
Section 2
Membership shall
entitle the holder to all privileges of the club including one vote on all
matters pertinent to the Club.
Section 3
A
member will be dropped from the membership rolls 30 days after financial
delinquency has been noted. Annual dues,
as set by the Board of Directors, are due and payable November 1st
and delinquent December 15th.
Section 4
Junior
members are those who have passed the Membership Committee’s approval as to
sportsmanship, adherence to golf courtesy, willingness to compete under the
Club’s established rules and be normally acceptable to the Club.
a. A minimum age of fifteen (15) years
shall be required for eligibility except in a case of a boy showing exceptional
ability and maturity in the opinion of the Board.
b. Dues shall be the annual fee charged by
NCGA.
ARTICLE
V
MEETINGS
Section 1
Regular
meetings of the Club shall be scheduled in accordance with the By-Laws of the
Club. Said meetings shall be conducted in
a manner consistent with Roberts Rules of Order.
Section 2
The
regular meeting in August of each year shall be the annual election of officers
meeting.
Section 3
Special
meetings may be called by the President, the Vice-President acting for the
President, or by the Board of Directors and shall be called on the written
request of any five (5) members in good standing and said request shall state
the purpose thereof. No other actions
shall take place at such special meetings except action on the purpose of the
special meeting.
Section 4
Only
members of the Club in good standing shall have voting privileges. Voting by proxy will not be permitted. Ten percent (10%) of the members on the
active rolls shall constitute a quorum at any meeting of the Club.
ARTICLE
VI
BOARD OF DIRECTORS
Section 1
The
government of the Club shall be vested in a nine (9) man Board consisting of
five (5) Officers: President, Vice-President, Secretary, Treasurer, and the
immediate Past President; and four (4) Committee Chairmen: Tournament, Rules,
Handicap and Public Relations. Vacancies
occurring on the Board of Directors shall be filled by said Board and only for
the un-expired term of the Board member being replaced.
Section 2
The
powers and duties of the Board of Directors shall be subject to and in
compliance with the By-Laws of the Club.
The Board of Directors may alter any rules or directives not consistent
with the By-Laws and make any rules or issue any directive that does not
conflict with the By-Laws.
Section 3
The
Board of Directors shall meet at the request of the President, the
Vice-President acting for the President, or at the request of any three (3)
members of the Board of Directors.Two consecutive
un-excusable absences by a member of the Board of Directors shall be considered
detrimental to the interest of the Club and the seat may be declared vacant at
the discretion of the Board of Directors by a majority vote. Any vacancy thus created on the Board of
Directors shall be filled as provided in Section 1 of Article VI.
Section 4
A majority
of the Board of Directors shall constitute a quorum for the transaction of any
business of the Board of Directors and the majority vote of this quorum shall
be necessary to pass or decline any resolution presented at that meeting. Voting by proxy shall not be permitted.
Section 5
The
Board of Directors shall exercise absolute discretion in the interpretation and
enforcement of the By-Laws of the Club and the Rules & Regulations as
established by the Lake Wildwood Association and shall in every way safeguard
the best interest of the Club, the Lake Wildwood Association and the game of
golf.
Section 6
No
member, or member of the Board of Directors, shall be paid any salary or
compensation, except for essential expenses in the best interest of the Club
which have received prior approval of the Board of Directors. Such expenses shall be paid only upon
presentation of a written statement or bill.
ARTICLE
VII
OFFICERS
Section 1
The
officers of the Club shall be President, Vice-President, Secretary, Treasurer,
and the immediate Past President. The
officers, other than the immediate Past President, shall be elected at the
annual election meeting and shall hold office for a period of one (1) year or
until their successors are elected and assume office. Vacancies in the offices,
other that the immediate Past President, occurring between annual election
meeting of the Club shall be filled by the Board of Directors from its own
members or the membership of the Club.
Officers so elected shall hold office only during the un-expired terms
of the officers whom they succeed. The term of office of all officers shall be
one (1) year beginning on the first day of September and ending on the last day
of August. There shall be no restriction
on the number of terms which can be served by any officer except the immediate
Past President.
Section 2
The
officers elected during the August regular meeting will participate in the
meeting of the Board of Directors and receive orientation from the officer they
are to succeed prior to their assuming the office on September 1st. Formal installation of officers will be at
the discretion of the Board of Directors.
Section 3
The
President shall preside at all meetings of the Club and the Board of
Directors. He is to perform all duties
of his office as may be deemed by him to increase the effectiveness of the
Club. The President shall be an
ex-officio member of the primary Committees.
Section 4
The
Vice-President shall assume the duties of the President during any absence of
the President or at a time when the President is unable to execute the duties
of his office. The Vice-President shall
be an ex-officio member of the Rules Committee.
Section 5
The
Secretary shall keep the record of all meetings of the Club and the Board of
Directors. He serves notice of all
meetings. He shall be responsible for
all correspondence, except those pertaining to the Office of the Treasurer. The Secretary shall be an ex-officio member
of the Handicap Committee.
Section 6
The
Treasurer shall keep full and accurate accounts of all monies received and
disbursed by the Club and deposit all monies received for the operation of the
Club in such depositories as may be designated by the Board of Directors. The Treasurer, or in his absence, the
President, will have the authority to sign all checks to pay normal and
recurring expenses. Any extraordinary
(non-budgeted) expense exceeding one hundred dollars ($100.00) must be approved
by the Board of Directors. He shall
provide a financial statement to the Board at each regular meeting and a
complete record of all monies received and disbursed from all sources and
posted at the year ending December 31st.He shall keep a complete
record of the accounts of each club member. He shall receive all applications
from new members, record their names, addresses and money received and confirm
that member is in good standing with the Lake Wildwood Association office. The
Treasurer shall notify the Handicap Chairman relative to new members, delete
membership and any change of addresses.
The Treasurer shall be ex-officio member of the Tournament Committee.
Section 7
The
immediate Past President shall be primarily responsible under the President for
following through and completing those programs initiated under the auspices of
his term of office. Additionally, he
shall perform any tasks or assignments designated by the President.
ARTICLE
VIII
STANDING COMMITTEES
Section 1
The
standing committees of the Club shall be: Tournament Committee, Rules
Committee, Handicap Committee, and Public Relations Committee. Chairmen for these committees will be
appointed by the President and approved by the Board of Directors and shall
hold offices for a period of one (1) year or until their successors are
appointed and assume office. Vacancies of committee chairmen occurring between
annual elections shall be filled by the Board of Directors from its membership
or the membership of the Club Committee chairmen so appointed shall hold office
only during the un-expired term of the chairmen whom they succeed. The term of
office of all committee chairmen shall be one (1) year beginning on the first
day of September and ending on the last day of August. There shall be no restrictions on the number
of terms which can be served by any committee chairman of a standing committee.
Section 2
The
Tournament Committee Chairman shall be responsible for the formulation of the
playing schedule of tournaments and shall issue said schedule for the fiscal
year. He shall plan and supervise each
competitive event including special events, shall be the arbiter in all
disputes arising from play, and shall post any necessary local rules prior to
each event. He shall be the contact
point with all individuals and groups in tournament and related matters. He shall coordinate his yearly tournament
schedule with the Golf Committee of the Lake Wildwood Association to preclude
interference with other golfing groups utilizing the facilities. He shall appoint necessary members to his
committee from the membership of the Club.
Section 3
The
Rules Committee Chairman shall be responsible for formulating special local
rules for handicap and tournament play and interpret application of United
States Golf Association (“USGA”) rules in support of the requirements of the
Handicap and Tournament Committee Chairmen.
He shall maintain records on those members who achieve a
hole-in-one. He shall order and have
engraved the respective trophy for each hole-in-one member. He shall notify the Public Relations chairman
of the hole-in-one member for public recognition. He shall appoint the necessary members to his
committee from the membership.
Section 4
The
Handicap Committee Chairman shall be responsible for the supervision and
administration of the handicaps. He
shall appoint the necessary members to his committee from the membership. He shall be responsible for notifying NCGA of
additions, deletions and changes in membership record.
Section 5
The
Public Relations Committee Chairman shall be responsible for assisting the
officers and committee chairmen, as requested, in all publications,
communication and Club membership activities.
He shall appoint the necessary members to his committee from the
membership.
Section 6
At
the direction of the Board of Directors, a special committee may be appointed
for the sole purpose of administering the annual Invitational Tournament.
ARTICLE
IX
HANDICAPPING AND RULES OF GOLF
Section 1
The
handicap system of the Club shall be that of the NCGA.
Section 2
The
Rules of Golf shall be those of the USGA as amended by the NCGA.
ARTICLE
X
NOMINATIONS
Section 1
A
nominating committee of three (3) members shall be appointed by the Board of
Directors at least six (6) weeks in advance of the annual meeting for the
election of the officers. The nominating
committee shall submit their report to the Secretary at least three (3) weeks
in advance of the annual election meeting.
Section 2
Independent
nominations of candidates for the offices of the club (except past-president)
may be made by any five (5) members jointly in writing to the Secretary at
least one week in advance of the annual election meeting.
Section 3
Nominations
may be made only as provided above except that members present at the annual
election meeting shall have the power to fill any vacancy on the ticket which
may occur after the nominations procedures outlined above have taken place.
ARTICLE
XI
BY-LAWS AND AMENDMENTS
Section 1
By-Laws
may be adopted that are not in conflict with present By-Laws.
Section 2
Amendments
to the By-Laws may be made at any regular meeting of the Club by a majority
vote of the members who are present, provided that such amendments have been
approved by the Board of Directors sixty (60) days prior to such meeting.
Section 3
Membership
in the Club is achieved through compliance with the following conditions:
A. Be a member, or the husband of a member,
in good standing of the Lake Wildwood Association,
B. Be a son of one of the above, between
the ages of 18 and 21, living at home,
C. Be
a dues paid Club member. Said full dues to be paid yearly in advance
in the amount recommended to the membership by the Board of Directors. No pro-ration of dues will be allowed, and
D. Agree to abide by Article IX
Section 4
Regular
meetings of the Club will be conducted at the discretion of the Board of
Directors. The meeting place will be
designated by the Board of Directors.
Section 5
Each
year during the regular Board meeting in October, the Treasurer shall
present a budget for the operating year beginning January 1 and ending December
31. The budget will be subject to revision
and approval at this meeting by a majority of the members present providing a
quorum is present as outlined in Article V, Section 4 of the By-Laws.
Section 6
By-Laws
may be amended in accordance with Roberts Rule of Order.
Amended
1995
Amended
1997
Amended
2004
Amended
August 13, 2008