Minutes of the Lake Wildwood Golf Committee Meeting on November 13, 2007
Approved December 11, 2007
I. The meeting was called to order by Frank Chilberto at 2:02 p.m.
II. Roll Call
A. The following members were:
1. Present: Jane Butler, Frank Chilberto, Doug Dorfmeier, Ed Lauchner, Bob Martin, Duane Mayfield, and Diana Mortara.
2. Absent: Michael Byrne and Maddie Graham
B. The following liaison personnel were present: Jim Knight and Ken Wolford.
C. The following guests were present: Craig Dean, Dave Doench, Gerry Galvin, Jerry Lane, Chuck Murphey, Gary Turzak and Ken Towns
III. Minutes
The minutes of the October 9, 2007 meeting were approved as submitted (Vote).
IV. Reports
A. Golf Course Superintendent - Ken Wolford
1. Frost Delays -The season for frost delays has arrived. Ken asked that we notify our respective groups to check the Golf Line (432-3900) for frost delays before journeying to the course for a tee time.
2. Leaves - Leaves are being picked up as soon as possible. The drop time this year is lengthened because we have had no cold snaps.
3. Cart Paths on #13 & #14 - D. H. R. Inc. should be giving us an estimate on replacing the cart paths on #13 and #14 very soon.
4. New Trees on #17 - A new tree, probably a valley oak, in a 48" box-size will be replacing the large oak which was removed at the #17 green. In addition, a 36" box-size will also be planted in the vicinity of the #17 green.
5. Bid Status - Four contractors have been requested to submit bids for construction of forward tees on holes #7, #8 and #15. Ken expects to receive their bids by the committee’s December meeting.
6. Forward Tees on Holes #3, #4 and #6 - Ken had written a PAD for a CI fund request in the 2008-2009 budget year requesting $12,000 for forward tees on holes #3, #4 and #6. The committee voted to submit this request. (Vote)
7. Bridge at Hole #12 - Ken said that the #12 bridge was deteriorating and proposed to rebuild it the same way that he had done the #4 bridge. He estimates a cost of $8,400 and asked for a vote of support by the committee. The committee approved his request. (Vote)
8. Inlaid Mats at the Pitching Practice Area - Ken plans to start soon to inlay new mats at the practice area to be used instead of pitching off of the artificial turf, which has been found to be very unsatisfactory. He believes that simply installing them on the sub-surface will be a satisfactory and least expensive approach and will maintain the same surface height as the artificial turf. If it should become necessary, he will go to the more expensive approach of providing a concrete base.
9. The Bridge on Hole #14 - Ken drew the committee’s attention to printed information that he gave out at the close of the last meeting.
B. Golf Professional - Jim Knight
1. Standard Time - With the return from daylight savings to standard time, the driving range will now close at 4:30 p.m. and the ProShop will close at 5:00 p.m.
2. Carlis Gilbert Is Leaving - Carlis has given two weeks notice and will be moving to Texas. November 21 will be his last day on the staff. No information on a possible replacement and it will probably be spring before one is on board.
3. No Financial Report - Chuck Murphey had gone to the Lake Wildwood Board of Directors’ meeting.
C. Special Projects Subcommittee - Gerry Galvin
Bridge at Hole #14 - The bridge at #14 continues to be a factor in planning the various projects on holes #13 and #14, e.g. cart path removal and installation. For instance, what would be the differentials in cost between hauling cement in standard trucks, hauling it in light trucks (e.g. 1 cubic yard capacity) and pumping it in? And, what is the actual capacity of the current bridge; how much would it cost to strengthen it; how much would it cost to replace it?
Gerry has located a company which might provide a unique solution for us. Mabey Construction makes “portable bridges”, for use for instance by the
U.S. Army. A bridge could be brought in and dropped across the ravine at #14 and rented for four months for $16,000 or purchased for perhaps $80,000. Foundations would have to be provided on either side of the ravine but there would be no necessity to work in the ravine itself, which would entail permits from the California Department of Fish and Game and possible others.
A motion was made, seconded and approved to get an engineering estimate to evaluate the load carrying capacity of the bridge on hole #14, what would be the structural changes, if any, to support a 40,000 pound load and an estimate for the engineering necessary for installation of a temporary or permanent bridge from Mabey , including soil sampling, and the costs associated therewith. (Vote)
D. Board Liaison - Don Streseman
Tee Time Reservation System - Don was in the concurrent Lake Wildwood Board of Directors meeting and was therefore unable to attend the committee meeting. However, he passed on an item extracted for the Association’s blog site wherein a golfer was complaining of a perceived unfairness in the tee time reservation point system. In a general discussion, the committee recognized a need to develop and communicate an explanation of the reservation system to the golfing community.
E. General Manager - Bill Haushalter
No report.
F. Guest Input
1. Ken Towns expressed a frustration with winter conditions and the lack of roll for the ball and expressed a desire to have the course somewhat shortened periodically.
2. Jerry Lane said that he lives off of hole #7 and has observed golfers with carts on the course on red flag days. He thinks the majority of them are rental carts. Jim Knight will try to make sure cart renters are informed of the rules.
V. Correspondence
See IV. D. above.
VI. Old Business
A. Rules Changes - Everyone was given a copy of the proposed changes to Rules 7.10.55 and 7.10.60 and the new rules 7.10.65 and 7.10.70. Some confusion had been generated by the inadvertent use of “shall” instead of “may” in a previous version of 7.10.65. Hopefully this has been cleared up and the rules are ready for submission to the Lake Wildwood Board of Directors.
B. Master Plan Priority List - Frank Chilberto developed a spreadsheet data base detailing the elements of the Golf Master Plan including estimated project costs and priorities (dates) for implementation.
VII. New Business
A. Golf/Clubhouse Calendar for 2008 - Dianna Mortara helped the committee review the new calendar. A few changes were made and she will return it for changes and submission to the Lake Wildwood Board of Directors.
B. Golf Master Plan Review -
C. Safety Issues at the #12 Pond - Frank Chilberto reported that a golfer had stepped, or slipped, into the green side of the #12 pond and reiterated a concern for safety. He feels that a stone wall needs to be constructed to eliminate erosion of the embankment as called for in the Golf Master Plan. Ken Wolford said that he plans on draining this pond next year to remove accumulated silt and that he will include this project at that time.
D. Ladies’ Locker Room Upgrade - Dianna Mortara read a letter from the lady golfers to the Lake Wildwood Board of Directors requesting funds to re-model the Ladies’ Locker Room. The committee supports this work and believes that the funds should come from general facilities funds, not golf maintenance.
E. Golfers’ Responsibilities - Duane Mayfield expressed concern that he is seeing increasing evidence of golfers not repairing divots and ball marks and hopes that the Golf Committee can develop a program to educate the golfing public.
VIII. Club Reports
None
IX. Adjournment - The meeting was adjourned at 5:00 p.m. (Vote).
The members of the Golf Committee then moved to the Lake Wildwood Board of Directors meeting to attend the issue of the removal of trees on hole #3. This discussion was concluded at approximately 5:55 p.m.