Minutes Lake Wildwood Golf Committee

September 8, 2009

2:00pm Cedar Room

Prepared September 11, 2009

Draft

 

 

1.    Gerry Galvin Committee Chair called meeting to order at 2:00pm.

 

2.    Roll call: Committee members present: Gerry Galvin, David Kedie, Joan Bundick, Ed Lauchner, Mike Byrne, Shari Davis, and Steve Micheli. The following liaison personnel were in attendance: Ken Wolford, Terry Thies, Gary Turzak, Jim Knight, and Bob Pleski. Bob Martin was absent.

 

3.    Minutes: The minutes of the August 2009 meeting were approved. (Vote 7/0)

 

4.    Reports:

a.    Golf Course Department Managers

                         i.      Jim Knight - Golf Professional

1.    Nothing new to report.

                       ii.      Ken Wolford - Golf Course Superintendent

1.    Major vandalism occurred Friday September 4, 2009 to the Satellite timer next to the #10 Tee boxes. The damage may have occurred prior to 7pm. The damage was such that there is an extremely damaged golf cart somewhere in Lake Wildwood. The Clocks within the satellite were completely destroyed as well as the cabinet housing them. We are asked to notify our Clubs and to report any information to Edward Simpkins General Manager, Ken Wolford, or Jim Knight.

2.    Greens aerification will begin next week Tues. Sept. 15^th, Wed. Sept. 16^th and Thurs. Sept. 17^th. The fairways, surrounds and tee boxes will follow with completion in mid October.

3.    Del Price asked if anything was being done about the slippery condition of some of the bridges, particularly on hole 14. Ken stated that his crews are sanding the bridges every other day. Some options are being investigated including anti-fatigue mats, and grates. Both of these items seem to present a tripping hazard which would be worse than the slippery condition. Other options are being looked into.

4.    It was reported to Ken that there is a possible drainage problem on the 15^th fairway. Ken will investigate the problem.

5.    The blocked drain near the green on the 6^th hole has been fixed.

6.    Ed Lauchner asked about shag bags for the practice areas. They are not always in place. He asked if we could purchase additional bags. It was stated that there are extra bags in storage so no need to purchase any further bags. Ken and Jim will look into placement of bags at the practice areas. Cathy Hendrickson asked if maintenance picks up the balls in the practice area. Ken stated that they used to, but they no longer do it.

7.    Ken was asked to make sure his crews pick up the acorns on the #9 green before mowing. Shari Davis stated it looked good Tuesday morning. Ken was asked if the same crew always does the mowing. Ken stated that there are different crews. He was asked to make sure all crews are aware of this problem and that all crews pick up or brush off acorns before mowing the green.

8.    Mike Byrne gave Ken Wolford the list of materials needed to make repairs to the cart path on hole 15 near Lake Wildwood Drive.

 

b.    Special Projects: Gary Turzak

                         i.      Construction of forward tees is set to begin. Gary is asking for volunteers. Gary stated the work would start on October 15^th at 8:15am. The Lady 18 Holers stated that they have a Tournament scheduled that week and asked if it could be changed to the following week. It was agreed to start work on Tuesday October 20^th. The last day of the L18H Tournament will be October 22. Gary stated they will be starting on the #4 Tee first. Ed Lauchner asked if all the new forward tees would be the same height. Gary stated that the 6^th tee is the tallest. The 4^th tee will be similar to the existing tee on #8.

                       ii.      Gerry Galvin stated that the Tee Sub-Committee is responsible for tee marker identification and coordinating new score cards, course re-rating after the new tees are built and new monuments. The design of the tees, location of the tees and the construction of the tees are under the supervision of the Project Manager and Ken Wolford.

                    iii.      The PAD for the pond wall on the 12^th Hole is possible for next year. Dredging is scheduled for the Main Lake then and the cost would not be as prohibitive to tack on the cost of the pond as well.

                    iv.      Ken was asked to keep the bushes on #12 trimmed.

                      v.      The Golf Course inspection results will be reviewed next week with Ken and a report will be available at the next meeting.

                    vi.      PAD for the #9 Tee. Has it gone through? Planning department should have a record of its progress.

                 vii.      Special project was discussed to either build new or expand the tee box in front of the blue tee on #4.

 

c.     Divot Stompers: Ed Lauchner

                         i.      Work will continue until it becomes either too cold or daylight savings ends. Ed stated that he has discontinued marking ground under repair each week. The L18H requested that he continue or at least mark for their tournament that starts on October 15^th. Jim Knight said he would coordinate for the tournament. Ground under repair should be defined as where ground has been damaged by vehicles, water or other sources, not necessarily all areas that are not growing properly. Areas should continue to be marked until fixed.

                       ii.      Gerry Galvin expressed Thank You and appreciation to the Divot Stompers on behalf of the Golf Committee for the work that they do on the course.

 

d.    Tee Markers: Ed Lauchner

                         i.      Want to use something other than color to designate tees.

                       ii.      There are articles on the bulletin boards regarding use of forward tees and who should be using them.

                    iii.      Re-rating of the course will take place after the new forward tees are completed.

                    iv.      The stone monuments will also need to be changed. There are machines that can come onsite and grind off the old information and etch in the new.

 

 

 

 

e.  Irrigation Sub-Committee: Bob Pleski

i.       During the past 11 month period there have been 7       pipe breaks. That number is down from the previous 11-month period, which was 17 breaks.

ii.  Bob stated that he would like to request UC Fresno CIT to look into a study of the effect that fast shut off valves have in the long run on stressing of pipe and fittings. Slow shut-off is considered ½ second or longer. They are unable to measure this at this time. They can measure head shut-off time and will do it on Rainbird and Toro heads.

iii.  Replacement of our existing heads is on Replacement Reserves for 2010. In the mean time, any heads, which are replaced, whether for failure or along with the green replacement project, will be replaced with slow shut-off heads.

iii.  Ken Wolford was in contact with the Rainbird Rep. and stated that Rainbird has no current plan to change to slow shut-off heads.

iv.  CIT Fresno has been requested to do a study testing the pressure at which PVC pipefittings are stressed to the point of breaking. This test would be paid for by a pipe manufacturer.

v. Gerry Galvin thanked Bob for the work he has been doing and asked if he felt he would be ready with purchase recommendations by 2010 when we will be working on the greens replacement project. Bob was confident that he would be ready.

vi.  Hydrophobic Soil- Ken is preparing a cost estimate  for wetting agents he will use over a 4-month period next year. The estimate will include cost for wetting agents applied through our irrigation system and spot treating by hand.

 

 

5. Club Reports:

a.  Ladies’ 18H - Joan Bundick

i.       The L18H Club Championship starts October 15^th.

ii.                 The Master Calendar is due per a letter from Diann in Admin by Sept. 25^th. The L9H Submission is in the ladies’ locker room for Joan. M9H will expand to all 18 Holes on Tuesdays beginning April 1, 2010.

b. Men 18H – Gerry Galvin

i.  Nothing new to report.

c. Ladies’ 9H – Shari Davis

                      v.      Question for Ken Wolford-Are the carts on path only signs missing or can carts now be driven on the 4^th fairway? The signs are not there and you can drive on the fairways.

e.     Men 9H – Dave Kedie

                         i.      Due to increase in membership, the men will be expanding to all 18 holes on Tuesday afternoons starting April 1, 2010.

 

 

      6. Old Business:

           a.  Tree Planting Program – Steve Micheli

1.    Steve made a motion to write a document to TWI relating to the signature dead tree on #12. This document should explain the current condition of the tree and mention some possible replacement solutions. The Golf Committee after discussing the matter agreed and voted (7/0) to publish an article. Steve will write and get approval of document from the Golf Committee. Ken Wolford agreed that communication of the problem to the HOA is key.

2.    Gary Turzak will incorporate checking additional trees on 10 and 12 in the Golf Course inspection Report for next month.

 

b.  Cart path repairs - Mike Byrne

1.    The repairs to the path on #15 will be coordinated with aerification and forward tee construction. Work will possibly start at the end of October. The scope of work will be from Lake Wildwood Drive to the tee. (20-30 linear feet, 7-foot width, 4” thick with steel mesh). Some additional areas will be treated with crack seal caulking.

c. Survey Results - Steve Micheli

1.     4somes on Saturday-Indicators show golfers want this.

2.     Less golfers so pace of play will not be affected during   slower days.

3.       Less carts equals less wear and tear on course.

4.     If 8 min. intervals are used instead of 10 min. intervals there will be no affect on the number of golfers that can be on the course at a time.

5.     Men 18H can stay at 5somes because of the number of players and so long time 5somes are not broken up. The other clubs are already using 4somes.

6.  Need to provide justification and backup for change.

7.    Monday and Friday would stay at 5somes due to the high traffic on those days.

8.    Because there are non-club members and homeowners that play on the weekends, it might be better to keep the 4somes optional to request only. Not adding players to 4somes if players request to stay 4some.

9.    Some 5somes have played together for years and we don’t want to tell them they can’t play together anymore.

10.           Sometimes groups play together and don’t like singles added to their group.

11.           Can computer be set to not automatically add singles to groups?

12.           The Golf Committee agreed that we should pay attention to the feelings of the golfers.

13.           This item was tabled for more discussion at the next meeting.

7.  New Business

a.  LWW policy for Charitable Tournaments – Terry Thies

1.    Historic Charitable events – Roots and Wings and Music in the Mountains are approved.

2.    Terry Thies attended a meeting with three members of the Community Relations Committee and Ward Thompson, their Board liaison, to go over the charity policies.

3.    Per Terry Thies in fairness to community, why not others.

4.    Document shows the number of events per year.

5.    Community Relations makes decision and recommendation on who and number of events. BOD makes decision on Community Relations recommendations. The Golf Committee agrees that Community Relations Committee should have the responsibility of picking tournament entrants.

6.    At one time during the year, groups submit their applications for approval.

7.    Should all groups vie for chance? Sharing the asset with the community. Not just certain groups all the time.

8.    Golf Committee is not involved in decision. This item taken off Golf Committee. The Community Relations Committee is now handling.

a.    Suggestions:

                                                                         i.      Limit to two per year because they don’t pay green fees and take up resources.

                                                                      ii.      If an organization gets the chance to use our facilities one year, they move to the bottom of the list next year and others move up. This offers the opportunity to other organizations.

                                                                    iii.      Terry Thies will take this to the BOD.

 

8. Correspondence:

 

a.     Cathy Hendrickson - Moving Red Tees- Forward tees are being installed per the Master Plan. Master Plan recommends some changes to the Red tees, but this item is not being handled at this time. The L18H have voted on relocation of the red tees in the past and rejected relocation.

b.    Dwayne Mayfield-Purchase of new carts. Jim Knight is in negotiation to purchase new carts at this time. BOD is involved.

c.     Steve Micheli – Project Committee to discuss tee placement.

 

9.                Adjourn - Motion to adjourn meeting at 3:30pm. (Vote 7/0)