Minutes of the Lake Wildwood Golf Committee Meeting on March 11, 2008
Approved April 8, 2008
I. The meeting was called to order by Duane Mayfield at 2:00 p.m.
II. Roll Call
A. The following members were:
1. Present: Michael Byrne, Linda Campbell, Maddie Graham, Jerry Lane, Ed Lauchner, Bob Martin, Duane Mayfield, and Tom Watson.
2. Absent: Cathy Hendrickson
B. The following liaison personnel were present:
1. Bill Haushalter, Don Streseman and Ken Wolford.
2. Absent: Jim Knight
III. Minutes
The minutes of the February 12, 2008 meeting were approved as submitted (Vote).
IV. Reports
A. Golf Course Superintendent - Ken Wolford
1. The golf course is already showing signs of drying out and irrigation will start soon. More rain is still hoped for.
2. Duane asked Ken about a tree on Hole #10 which was downed by a storm. All trees, including this one, which were victims of our winds have been removed. Stump grinding remains to be done on a time available basis.
3. A member of the audience asked about the “washboard” condition around some greens. Ken explained its cause and said these conditions will be corrected during spring aeration.
4. Another audience question was about using the extra tee box on Hole #17. Ken stated that he will put it into play.
B. Golf Professional - Jim Knight
Absent.
C. General Manager - Bill Haushalter
1. Bill asked for a show of hands from the committee and the audience of those intending to come to tonight’s meeting of the Board with golf issues. He wondered whether he needed to add an item to the agenda. No one raised their hand.
2. An audience member said they had seen mention, in some document, to the effect that “... if sufficient fees were not collected then immediate action will be taken.” The question was, did this mean mid-year fee increases. Bill was not familiar with the statement and said no such action was planned. Bob Martin said that at one time it had been said that, while $775 and $1,075 were Jim Knight’s desired target now, the actual annual fees for next year might need to be adjusted when we are closer to the end of our current fiscal year and actual revenues are known.
D. Board Liaison - Don Streseman
1. Don noted the special meeting of the Board of Directors to be held this evening for finalization of the 2008-2009 budget.
2. Don noted that the set of applicants for job of Association General Manager have been whittled down to four who have seen selected for interview.
E. Special Projects Subcommittee - Gerry Galvin
On vacation.
F. Course Inspection Subcommittee - Gary Turzak
On vacation. Ken Towns said that the next inspection is planned for sometime in April. He handed out the draft of a new inspection form which is intended to result in an improved report.
G. Irrigation System Subcommittee - Bob Pleski
Absent. Ed Lauchner spoke about a planned new project to test and evaluate various new sprinkler heads and their placement. This will include a water audit.
H. Turf Enhancement Subcommittee - Ed Lauchner
Divot Stomping will start for the year on Monday March 17. Sign up sheets have been posted on the Pro Shop bulletin board.
I. Club Reports
1. Ladies’ 18 Hole - Cathy Hendrickson
Absent. Maddie Graham spoke of the WINGA meeting to be held at the club house to discuss the latest in golf rules changes.
2. Men’s 18 Hole - Tom Watson
The Men’s 18 Hole Club is working on their invitational.
3. Ladies’ 9 Hole - Linda Campbell
Linda that the desire for forward tees is a continuing topic with her club.
4. Men’s 9 Hole - Bob Martin
Bob stated two items brought up at the recent “Info Social” on golf fees showed a need to improve communications with golfers. The removal of point charges for guests and moving to a 6 day draw for guest golfer convenience were two items brought up at the meeting. These were both requested in letters to the Golf Committee and had been acted on about two months previously. Perhaps giving written feedback to letter writers and having club representatives make sure to notify their clubs would help.
The upcoming opinion survey was announced at the 9ers’ board meeting and would be in this month’s newsletter.
V. Old Business
A. Election of Officers - Duane Mayfield was elected Chairman for 2008, Linda Campbell was elected Vice-Chairman, and Jerry Lane was elected Secretary. (Vote)
B. Project Management Guideline - The proposal submitted by Tom Watson for a formal project management guideline to be used by the committee was accepted.
C. Forward Tee Project(s) - Alternatives for proceeding with building forward tees for Holes #15, #7 and #8 were discussed extensively. The result was to continue with the plan, adopted at the February meeting, for materials to be purchased with the CI funds allocated by the Board of Directors and for Ken Wolford to attempt to build the first tee as soon as possible. (Vote)
VI. New Business
A. Golfing Privileges for Renters - Dave Doench submitted a letter summarizing the results of his and Maddie Graham’s investigation over the past month which contains a list of “issues” which need to be resolved. The Golf Committee is very positive on the topic. Team #3 was assigned to study and report next month.
B. Opinion Survey - Bob Martin described the intention of the Golf Committee to conduct an opinion survey of Lake Wildwood golfers (The Golfing Community) on the elements of the Golf Course Master Plan. The objective is to determine which of many projects therein are considered important and their relative importance. The results of this survey will be used by the Golf Committee to plan for future improvement projects.
An online survey tool has been identified, a trial survey has been developed, and Golf Committee members have been invited and encouraged to test it. The intent is to conduct the survey around the end of March. The survey was announced at the Men’s 9 Hole Club Board meeting on Tuesday morning and, of course, to guests at the committee meeting.
An ad hoc meeting of the Golf Committee was scheduled for 6:00 pm on Thursday March 19 to iron out details of the final survey and adopt a schedule.
C. Formation of ad hoc teams - Duane Mayfield appointed three teams of committee members who will be assigned, on an ad hoc basis, to analyze, study and report back, with action recommendations where possible, to the committee on various issues that arise. The intent is to streamline the analysis process and not involve nine people during open meetings. The team assignments, by team number, are:
1. Maddie Graham, Jerry Lane and Bob Martin.
2. Michael Byrne, Cathy Hendrickson and Tom Watson.
3. Linda Campbell, Ed Lauchner and Duane Mayfield.
Team #1 was assigned to work with Ken to set up a simple procedure whereby golfers could report perceived problems to him on a timely basis.
Team #2 was assigned to study the replacement of Cypress trees as long range visual 150 hard markers.
VII. Correspondence
A. Letter from Dick Kramer - Dick submitted a letter on the Golf Master Plan outlining many aspects of the plan and suggesting several plans of action for the Golf Committee to follow. The Chairman thanked him for his input and said that his input would be taken under advisement.
VIII. Adjournment - The meeting was adjourned at 4:20 p.m. (Vote).