Minutes of the Lake Wildwood Golf Committee Meeting on February 12, 2008
Approved March 11, 2008
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Executive Session
The meeting was called to order by Duane Mayfield at 12:00 p.m.
I. Roll Call - The following members were:
A. Present: Maddie Graham, Cathy Hendrickson (the new Ladies’ 18-Hole representative) Bob Martin, Duane Mayfield, and Tom Watson (the new Men’s 18-Hole representative).
B. Absent: Linda Campbell (Jan Wilcock sat in for Linda.)
C. The following liaison personnel were present: Jack Valentine acting as the Liaison to the Board.
II. Purpose
The purpose of this meeting was to interview four candidates for the three member-at-large vacancies on the Golf Committee. The candidates were Michael Byrne, Mike Gorman, Jerry Lane and Ed Lauchner. Each candidate was given 8 minutes to describe his goals and strengths as a member. The committee members then expressed their choices by secret ballot. Only one ballot was necessary. Jack Valentine communicate the results to the Lake Wildwood board of Directors at their next meeting.
III. Adjournment - The meeting was adjourned at 1:30 p.m. (Vote).
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Regular Session
I. The meeting was called to order by Duane Mayfield at 2:03 p.m.
II. Roll Call
A. The following members were:
1. Present: Maddie Graham, Cathy Hendrickson (the new Ladies’ 18-Hole representative) Bob Martin, Duane Mayfield, and Tom Watson (the new Men’s 18-Hole representative).
2. Absent: Linda Campbell (Jan Wilcock sat in for Linda.)
B. The following liaison personnel were present: Bill Haushalter, Jim Knight, Jack Valentine and Ken Wolford.
There were about a dozen guests in attendance also.
III. Minutes
The minutes of the January 15, 2008 meeting were approved as submitted (Vote).
IV. Reports
A. Golf Course Superintendent - Ken Wolford
1. #12 Bridge Rebuild - This project has now been completed. Ken thanked the volunteers who assisted.
2. New trees planted behind the #1 Green - These trees were planted in accordance with the Gold Master Plan. One more tree is to be planted each on #2 and #3.
Bob Martin told of reported concerns by some 9ers that the trees were too close to the green itself. Ken said that the trees are far enough away that their root systems will not be a problem and also that any shading they provide when mature will be very late afternoon and therefore not a concern.
3. Bids for New Forward Tees - Bids for the construction of new forward tees were received and were considerably higher than anticipated and are much in excess of the Community Improvement funds expected to be allocated by the Board. Tom Watson expressed the opinion that the size of the planned tees was excessive, both in square feet and height. Ken Wolford disagreed and feels we should abide by the recommendations in the Golf Master Plan.
After considerable discussion, the Golf Committee voted to use the Community Improvement funds approved by the Board to purchase construction materials, e.g. sand and seed, and to request the Golf Course Superintendent to undertake construction on a time available basis. (Vote)
4. Projected 2008-2009 Budget - Ken reported that the current projected maintenance budget for 2008-2009 is $1,143,439.
B. Golf Professional - Jim Knight
1. Tee Time System - Jim reported that the tee time system failed but that it has now been restored to full normal operatinal status.
2. A new Assistant Golf Professional has been hired. Her name is Lee Huntley and she will begin work on March 1, 2008.
3. The software company that maintains the Tee Time System will be able to implement everything necessary for the proposed new fee system. Therefore we will be moving to a two-tier system for annuals. He will not know the actual fees until closer to the end of the year but it is expected to be in the neighborhood of $775 for a Limited Annual (75 rounds) and $1,075 for an Unlimited Annual. The over-the-counter cost for 9 holes will go from $15 to $20.
4. Jim passed out a proposed set of rules changes which are required to implement the new two-tier fee system.
C. General Manager - Bill Haushalter
Golf Maintenance Budget Review - The Finance/Audit Committee has reviewed the 2008-2009 maintenance budget submitted by Ken Wolford. A member or members of the committee noted that there were no funds in the budget specifically for Golf Master Plan items.
D. Board Liaison - Jack Valentine (sitting in for Don Streseman)
1. Fee Structure Discussion - Don Streseman is attempting to schedule the Cedar Room for a March 4th discussion of the new fee structure.
2. On February 14, 2008 the Board of Directors will be holding an all day budget review session.
3. To date there have been 22 applicants for the position of General Manager. The Board expects to close the application process in about a week and then begin the interview phase.
E. Special Projects Subcommittee - Gerry Galvin (No report)
F. Course Inspection Subcommittee - Gary Turzak (No report)
G. Irrigation System Subcommittee - Tom Watson
1. Rainbird Meeting - The subcommittee met with Rainbird representatives to discuss specific watering problems on the course and get recommendations.
2. Pressure Testing - Pressure testing and monitoring is in progress and the process is expected to take about 6 more months.
H. Turf Enhancement Subcommittee - Ed Lauchner
Ed gave a brief description of the subcommittee which is better known as The Divot Stompers which he has managed for about 10 years. They go out on Mondays between 7:30 a.m. and 9:00 a.m. to repair 9 hole areas of the course. In return they get the 10:00 and 10:10 tee times for two fivesomes. Volunteers should contact Ed on 432-5396 for more information.
I. Club Reports
1. Ladies’ 18 Hole - Maddie Graham reported that the Lady 18-Holers made the following donations in the 2007-2008 year:
a. $1,000 to Women of Worth,
b. $1,000 for Junior Golf Scholarships and
c. $1,070 to Sierra Nevada Children’s Services.
2. Men’s 18 Hole - Tom Watson - no report
3. Ladies’ 9 Hole - Jan Wilcock reported that the two Ladies’ clubs jointly held the Pink Ribbon Tournament and from that made a donation to the Sierra Nevada Memorial Hospital.
4.
5. Men’s 9 Hole - Bob Martin - no report
V. Old Business - None
VI. New Business
A. Election of Officers - At this time of the year the Golf Committee would normally elect a Chairman, Vice-chairman and Secretary. Tom Watson suggested that because of the large number of new committee members (6) that the election be deferred until next month when the final 3 new members will be on board. This was agreed to without a vote.
B. Proposal for Project Tracking - Tom Watson proposed that the Golf Committee adopt a systematic approach to project management, especially projects associated with the Golf Master Plan. Tom handed out a suggested 19 step procedure to be used by both the Gold Committee and the Special Project Subcommittee.
VII. Correspondence - Duane Mayfield proposed a new methodology for processing correspondence. First, any correspondence should be received by the committee chairman by the Wednesday preceding the next meeting of the Golf Committee, in order to be considered at that meeting. Second, new correspondence which potentially would need in depth analysis and potential action, would be analyzed and discussed only briefly at that meeting. If there was a consensus that a proposal had merit, then it would be assigned to an ad hoc subcommittee to review and would be considered in depth at the next meeting of the Golf Committee.
A. Granting Golf Privileges to Renters
Dave Doench proposed that allowing renters, i.e. non-owners, to play on the course as a means of securing additional significant revenue. Bill Hauslalter stated that this could be done with a Board decision. Dave Doench was tasked with identifying a committee member to work with him and to investigate this in depth and report back at the March meeting.
B. Allowing Golf Annuals to be Paid on a Quarterly Basis
A suggestion was made to allow golf annuals to be paid on a quarterly installment basis. After a short discussion, the committee expressed the opinion that this was not wise because of the exposure to non-payment problems and did not merit further consideration.
C. Change in Cart Fee charges
A similar proposal was made to change cart fee charges from an annual basis. The committee concluded that this did not merit further consideration.
VIII. Adjournment - The meeting was adjourned at 4:09 p.m. (Vote).