Circle K International
 Ad Hoc Committee Chair Report Form
Please send a completed copy to the International Vice-President 
and Host Committee Liaison by the 15th of each month.

Committee:  		Large-Scale Service Project

Chair:  		Cathy Collier

Month:  		March

•	Please summarize the activities of the committee for the month.

Fundraising/Sponsorship/Budget—Andrea (chair), Megan, Joanna:

•	More follow up was done on donations letters.
•	The budget was updated.
•	Circle K Districts and Key Club International were contacted about participating in book drives.
•	A bank account was opened.
•	A webpage was created to help potential attendees raise money to come to LSSP.
•	T-shirt bids were researched.

Internal and External Marketing—Megan (chair), Andrea, Ava:

•	A flyer was distributed to be used at spring officer training conferences.
•	Convention promotion was continued.
•	A newsletter was sent to the governors and administrators.

Website—Cathy:

•	Newsletters and minutes were added.
•	A finance page was added.
•	More details were added.
•	A tentative agenda and list of things to bring were added.
•	The index page was reorganized to encourage more registrations.

Cathy:
•	A Governor/Administrator newsletter was sent.
•	A board report was submitted.
•	Project contacts were emailed.
•	Committee members were called.

Other:
•	Soldiers were contacted to request their presence for the read-a-thon.
•	The committee met two times this month.

•	Please list the goals of the committee for the next month. 

Fundraising/Sponsorship/Budget—Andrea (chair), Megan, Joanna:

•	Continue to follow up on donations letters.
•	Send more letters.
•	Create a spreadsheet listing donation amounts so far.

Internal and External Marketing—Megan (chair), Andrea, Ava:

•	Contact media to get external publicity.
•	Hold subcommittee meetings.

Logistics—Dori (chair), Chassidy, Joanna:

•	Confirm Meals.
•	Help Finance with what items are needed.

Fellowship Day—Chassidy (chair), Dori, Ava:

•	Determine more possibilities of what the day will entail.
•	Hold subcommittee meetings.

Website—Cathy:

•	Add newsletters and minutes
•	Updates.

Cathy:
•	Governor/Administrator newsletter
•	T-shirt bids.
•	Email for replacements.
•	Process registrations.

Everyone:
•	General promotion!

•	Please list any financial resources that the committee would like to request.  Explain in detail.

We would like to have the budgeted amount of money put into our LSSP account as a start-up fund.  We hope that it will end up being replaced and that the event will be self-supporting, but the budgeted money will help with costs of certain items that must be paid for before registration fees will be turned in, such as a deposit on the hotel.

•	Please list any questions and/or comments for the International Vice-President and/or the host committee liaison.

               Signature	Cathy Collier              		Date 	4/15/04