Circle K International
 Ad Hoc Committee Chair Report Form
Please send a completed copy to the International Vice-President 
and Host Committee Liaison by the 15th of each month.

Committee:  		Large-Scale Service Project

Chair:  		Cathy Collier

Month:  		January

•	Please summarize the activities of the committee for the month.

Fundraising/Sponsorship/Budget—Andrea (chair), Megan, Joanna:

•	Some follow up was done on donations letters.
•	A preliminary budget was created.
•	Kiwanis and Circle K were contacted about participating in book drives locally in St. Louis.

Internal and External Marketing—Megan (chair), Andrea, Ava:

•	Brochures were created.
•	An article was submitted to district editors for publication in
district newsletters.
•	A PowerPoint presentation was created to show at District Conventions.

Logistics—Dori (chair), Chassidy, Joanna:

•	Transportation was researched further.
•	Some meals are confirmed to be donated.

Fellowship Day—Chassidy (chair), Dori, Ava:

•	Research was done on possible project locations. 

Website—Cathy:

•	Newsletters and minutes were added, as well as other things.
•	Updates on exact locations of projects and more details were added.

Cathy:
•	A Governor/Administrator newsletter was sent.
•	Promotion was made at Y'all Conference.
•	Information was compiled and reported about possible project sites.
•	Information sent in for an article in the CKI magazine.
Other:
•	Hotel accommodations were confirmed.
•	T-shirt designs were suggested.
•	The committee met three times this month.

•	Please list the goals of the committee for the next month. 

Fundraising/Sponsorship/Budget—Andrea (chair), Megan, Joanna:

•	Continue to follow up on donations letters 
•	Joanna:  contact Kiwanis clubs about donating a meal per day 
•	Open a bank account
•	More concrete budget

Internal and External Marketing—Megan (chair), Andrea, Ava:

•	Update brochures
•	Create another article to submit to district editors for publication in
district newsletters
•	Update the PowerPoint presentation to show at District Conventions
•	Determine who will be presenting at which conventions and make the necessary arrangements for those

Logistics—Dori (chair), Chassidy, Joanna:

•	Confirm Meals

Fellowship Day—Chassidy (chair), Dori, Ava:

•	Reserve location for Fellowship Day activities
•	Determine more possibilities of what the day will entail

Website—Cathy:

•	Add newsletters and minutes
•	Update with more details
•	Add registration form

Cathy:
•	Create registration forms
•	Governor/Administrator newsletter
•	Mid-term “check-up” phone calls to committee members

Everyone:
•	General promotion!

•	Please list any financial resources that the committee would like to request.  Explain in detail.

We would like to have the budgeted amount of money put into our LSSP account as a start-up fund.  We hope that it will end up being replaced and that the event will be self-supporting, but the budgeted money will help with costs of certain items that must be paid for before registration fees will be turned in, such as a deposit on the hotel.

•	Please list any questions and/or comments for the International Vice-President and/or the host committee liaison.

               Signature	Cathy Collier              		Date 	2/15/04