Circle K International
 Ad Hoc Committee Chair Report Form
Please send a completed copy to the International Vice-President 
and Host Committee Liaison by the 15th of each month.

Committee:  		Large-Scale Service Project

Chair:  		Cathy Collier

Month:  		February

•	Please summarize the activities of the committee for the month.

Fundraising/Sponsorship/Budget—Andrea (chair), Megan, Joanna:

•	More follow up was done on donations letters.
•	The budget was updated.
•	Circle K Districts and Key Club International were contacted about participating in book drives.
•	Research was done on banks to open a bank account.

Internal and External Marketing—Megan (chair), Andrea, Ava:

•	District Convention presentations were made with the PowerPoint presentation, brochures, and sign-up sheets for the interest reflector.
•	An article was submitted to district editors for publication in
district newsletters.
•	A flyer is in progress to be used at spring officer training conferences.
•	A newsletter was sent to the governors and administrators.

Logistics—Dori (chair), Chassidy, Joanna:

•	MetroLink passes will be very discounted and will be able to transport attendees to the sites and Fellowship Day locations.
•	Some meals are confirmed to be donated.

Fellowship Day—Chassidy (chair), Dori, Ava:

•	A park was approved as the location for Fellowship Day. 

Website—Cathy:

•	Newsletters and minutes were added, as well as other things.
•	Updates on exact locations of projects and more details were added.
•	Online registration and printable registration forms were added.

Cathy:
•	A Governor/Administrator newsletter was sent.
•	Promotion was made at Y'all Conference.
•	Information was compiled and reported about possible project sites.

Other:
•	A t-shirt design was approved.
•	A pin design was approved.
•	The committee met three times this month.

•	Please list the goals of the committee for the next month. 

Fundraising/Sponsorship/Budget—Andrea (chair), Megan, Joanna:

•	Continue to follow up on donations letters 
•	Open a bank account
•	More concrete budget
•	Develop a webpage to give clubs and individuals ideas on how to raise money to pay for the cost of attending LSSP
•	Create a spreadsheet listing donation amounts so far

Internal and External Marketing—Megan (chair), Andrea, Ava:

•	Create another article to submit to district editors for publication in
district newsletters
•	Continue promotion at district conventions
•	Create a flyer to use at spring training conferences
•	Contact media to get external publicity

Logistics—Dori (chair), Chassidy, Joanna:

•	Confirm Meals

Fellowship Day—Chassidy (chair), Dori, Ava:

•	Determine more possibilities of what the day will entail

Website—Cathy:

•	Add newsletters and minutes

Cathy:
•	Governor/Administrator newsletter
•	Mid-term “check-up” phone calls to committee members

Everyone:
•	General promotion!

•	Please list any financial resources that the committee would like to request.  Explain in detail.

We would like to have the budgeted amount of money put into our LSSP account as a start-up fund.  We hope that it will end up being replaced and that the event will be self-supporting, but the budgeted money will help with costs of certain items that must be paid for before registration fees will be turned in, such as a deposit on the hotel.

•	Please list any questions and/or comments for the International Vice-President and/or the host committee liaison.

               Signature	Cathy Collier              		Date 	3/15/04