Circle K International
 Ad Hoc Committee Chair Report Form
Please send a completed copy to the International Vice-President 
and Host Committee Liaison by the 15th of each month.

Committee:  		Large-Scale Service Project

Chair:  		Cathy Collier

Month:  		December

•	Please summarize the activities of the committee for the month.

The committee met twice this month.  Possibilities were determined for the project and research was done.  Contacts for possible project sites were made and discussed via email.  Hotels were researched and discussed via email.  Governors were sent a letter via email.  The website was updated, including the date and committee member profiles among other things.  Committee contact information was compiled.  Goals and agreements were discussed further and approved.

•	Please list the goals of the committee for the next month. 

Fundraising/Sponsorship/Budget—Andrea (chair), Megan, Joanna:

•	Follow up on donations letters 
•	Create a budget 
•	Joanna:  contact Kiwanis clubs about donating a meal per day and
participating in book drives

Internal and External Marketing—Megan (chair), Andrea, Ava:

•	Create brochures
•	Create an article to submit to district editors for publication in
district newsletters
•	Create a PowerPoint presentation to show at District Conventions

Logistics—Dori (chair), Chassidy, Joanna:

•	Confirm Transportation
•	Confirm Meals 

Fellowship Day—Chassidy (chair), Dori, Ava:

•	Brainstorm about ideas for FD activities 
•	Check on location 

Website—Cathy:

•	Add newsletters and minutes
•	Update on exact locations of projects and more details

Cathy:
•	Create registration forms
•	Governor/Administrator newsletter
•	Y'all Conference promotion
•	Compile/report info about possible project sites

Convention Staff

•	Confirm Hotel Accommodations

•	Please list any financial resources that the committee would like to request.  Explain in detail.

•	Please list any questions and/or comments for the International Vice-President and/or the host committee liaison.

               Signature	Cathy Collier              		Date 	1/15/04