REPORT of the LSSP Ad Hoc Committee 
To the Circle K International Board of Trustees 

Board Meeting Date:  6 April 2004

Names of Committee Members:
Cathy Collier, Chair
Dori Schneer, Secretary
Andrea Cuda
Chassidy DuPont
Ava Myers
Megan Niehaus
Joanna Sanford

Committee Directives:

2	Email minutes of each board meeting to the email reflector.

Member Responsible:  Dori Schneer
Expected Completion Date:  Continuous
Status:  In Progress

Progress:  Minutes are up to date excluding the most recent meeting as of 3/1/04.

2	Research the idea to build a children’s library.  Try to contact places in St. Louis to see if they have a space where we can do this and would want us to.  

Member Responsible:  Chassidy DuPont/Cathy Collier
Expected Completion Date:  12/23/03
Status:  Complete (12/21/03)

2	Promote LSSP at every opportunity, especially conferences.

Member Responsible:  All
Expected Completion Date:  Continuous
Status:  In Progress

Progress:  LSSP has been promoted at Kiwanis Family Conference, Y’all Conference, and several District Conventions.  It has also been promoted via email reflectors and sending emails to last year’s attendees.

2	Write and send letters requesting donations, both financial and in kind.

Member Responsible:  Andrea Cuda/Finance Subcommittee
Expected Completion Date:  12/15/03  
Status:  Complete (1/23/04) 

2	Determine which committee members and trustees will be attending what conventions and make arrangements for them or the governor of each district to present about LSSP at each convention.

Member Responsible:  Megan Niehaus
Expected Completion Date:  Continuous
Status:  Continuous

Progress:  Presenters for each convention have been finalized.  Communication regarding logistics of presentations remains on-going. 

2	Create brochures and PowerPoint presentations for promotion at district conventions.

Member Responsible:  Megan Niehaus/Marketing Committee
Expected Completion Date:  2/14/04
Status:  Complete (2/18/04)

2	Follow up donation request letters with phone calls and contact Kiwanis clubs about donating books and meals.

Member Responsible:  Joanna Sanford
Expected Completion Date:  3/31/04
Status:  In Progress

Progress:  Joanna has called many businesses to which the letters were sent and continues to do so.  She has reported that several will be sending donations.  Joanna has also been in touch with Kiwanis clubs and is working to get meals donated.  The Kiwanis clubs in the St. Louis area cannot donate books because of a similar book drive they are holding on their own.

2	Create a budget.

Member Responsible:  Andrea Cuda/Finance Committee/Cathy Collier
Expected Completion Date:  1/31/04  
Status:  Complete (2/3/04)

2	Submit articles to district publications to promote LSSP.

Member Responsible:  Megan Niehaus/Marketing Committee
Expected Completion Date:  Monthly
Status:  In Progress

Progress:  Two articles have been submitted for January and February.

2	Confirm transportation to and from the project sites and Fellowship Day location.

Member Responsible:  Andrea Cuda
Expected Completion Date:  2/04
Status:  Complete (2/04) 

2	Confirm meals.

Member Responsible:  Andrea Cuda
Expected Completion Date:  4/15/04
Status:  In Progress

Progress:  Several project sites have agreed to provide lunch to the volunteers on their sites.  Other food will be covered in the registration fee and/or donations.

2	Research Fellowship Day location and activities.

Member Responsible:  Chassidy DuPont/Fellowship Day Committee
Expected Completion Date:  2/29/04
Status:  Complete (2/26/04)

2	Keep website up to date.  Include project site descriptions, registration forms, pictures, minutes, agendas, and newsletters.

Member Responsible:  Cathy Collier
Expected Completion Date:  Continuous
Status:  In Progress

Progress:  The website is up to date on all accounts as of 3/1/2004.

2	Confirm hotel accommodations.

Member Responsible:  Cathy Collier
Expected Completion Date:  1/31/04  
Status:  Complete (1/22/04)

2	Communicate regularly with governors and administrators to promote the project.

Member Responsible:  Cathy Collier
Expected Completion Date:  Continuous
Status:  In Progress

Progress:  Monthly online newsletters have been sent to governors and administrators since January.  They are also sent emails with other important information whenever it is necessary.

2	Maintain communication with project hosts.

Member Responsible:  Cathy Collier
Expected Completion Date:  Continuous
Status:  In Progress

Progress:  Project hosts have been contacted fairly regularly with updates on decisions from the committee and regarding other questions and concerns.

2	Publish registration form and information.

Member Responsible:  Cathy Collier
Expected Completion Date:  2/10/04
Status:  Complete (2/12/04)

2	Set up bank account.

Member Responsible:  Andrea Cuda
Expected Completion Date:  3/15/04
Status:  In Progress

Respectfully Submitted,

Cathy Collier
LSSP Ad Hoc Committee Chair