Circle K International
 Ad Hoc Committee Chair Report Form
Please send a completed copy to the International Vice-President 
and Host Committee Liaison by the 15th of each month.

Committee:  		Large-Scale Service Project

Chair:  		Cathy Collier

Month:  		April

•	Please summarize the activities of the committee for the month.

Finance/Logistics:

•	More follow up was done on donations letters and more letters were sent.
•	The budget was updated.
•	Circle K Districts and Key Club were contacted about participating in book drives.
•	A t-shirt printer was selected.

Internal and External Marketing:

•	A press release was written and mailed to several media sources in St. Louis.
•	An email was sent to the governors to forward to their club and district reflectors.
•	Information for an article for Kiwanis was submitted.
•	An article for International Speaking was submitted.
•	A newsletter was sent to the governors and administrators.

Website:

•	Newsletters and minutes were added.
•	More details were added.

Cathy:
•	A Governor/Administrator newsletter was sent.
•	Project contacts were emailed.
•	New committee members were called.
•	Registrations were received and processed.

Other:
•	Soldiers were contacted to request their presence for the read-a-thon.
•	The committee met two times this month.
•	New committee members were appointed.

•	Please list the goals of the committee for the next month. 

Finance/Logistics—Andrea (chair):

•	Continue to follow up on donations letters.
•	Confirm donations of meals and supplies.
•	Create a spreadsheet listing donation amounts so far.

Internal and External Marketing—Megan (chair):

•	Contact media to get external publicity.
•	Create a newsletter article for district publications.

Fellowship Day—Chassidy:

•	Determine more possibilities of what the day will entail.

Website—Cathy:

•	Add newsletters and minutes.
•	Updates.

Read-a-Thon:

•	Plan.  

Cathy:
•	Governor/Administrator newsletter.
•	Process registrations.
•	Work on flight pick-ups and special needs requests.

Other:
•	Plan arrival day activities.
•	Plan service learning activities.
•	Prepare evaluation forms.

•	Please list any financial resources that the committee would like to request.  Explain in detail.

We would like to have the budgeted amount of money put into our LSSP account as a start-up fund.  We hope that it will end up being replaced and that the event will be self-supporting, but the budgeted money will help with costs of certain items that must be paid for before registration fees will be turned in, such as a deposit on the hotel.

•	Please list any questions and/or comments for the International Vice-President and/or the host committee liaison.

I’ve requested the budgeted amount for LSSP to be put into the account at least two months in a row now.

               Signature	Cathy Collier              		Date 	4/15/04