LSSP Online Meeting Minutes
29 January 2004
10:30 p.m. EST/9:30 p.m. CST

I.  	The meeting was called to order by Chair Cathy at 9:34 p.m.

II.	Chair Cathy called roll.
	a.	Present
•	Chair Cathy Collier
•	Secretary Dori Schneer
•	Andrea Cuda
•	Chassidy Dupont
•	Megan Niehaus
•	Trustee Abbie Alsene
•	Vice President Ryan Toth
•	Duncan McCluskey
b.	Absent
•	Ava Myers
•	Joanna Sanford
III.	Chair Cathy went on with general updates.
	a.	She has called the hotel every work day since Friday with no response 	because the lady she needs to speak to hasn’t been there.
	b.	She hasn’t heard back from most of the sites yet about whether the kids 	can work on day 2 with us, but at least one of them is very excited about 	the read-a-thon.  She said if nothing else, everyone will probably come to 	the last day for the read-a-thon.
	
	Ava Myers entered the room at 9:40 p.m.

	c.	The Youth in Need group won’t be able to put the library in the building 	they had originally planned, so we’ll be creating a bookmobile instead!  A 	mobile library will help them service their 2000 families even better!

	Trustee Abbie Alsene made an announcement stating that she would be the LSSP liaison for the service committee from now on.  She followed with “So please use me as much as you need to.”  
IV.	Chair Cathy asked if anyone had any new information regarding book donations.  Megan mentioned that she had about 172 coming from Indiana as of now and will be doing another collection at their club officer training conference.  Duncan said that The Sierra Club in San Diego has a bunch of books they offered to libraries in California. If they don't take them then the librarian is willing to send them to us.  He also said an email went out in Illinois to public and school libraries to which he received one response asking what kind of books we needed.  Other districts are encouraged to bring books.
V.	We discussed the daily agenda for the project, specifically start and end times for the day.  It was agreed that we would tentatively leave at 9:00 a.m. and return around 4:00 or 5:00 p.m.  This plan can be altered if we decided that we need to.
VI.	It was decided that we would accept checks as the only form of payment for LSSP as they’re much easier to deal with and keep track of than electronic payments.
VII.	T-shirt discussion arose.  A few ideas were tossed out.  Andrea suggested a book that is opened with the arches on top of it or going across it with 	the caption reading something like "strengthening literacy across St. Louis" or "building up literacy in St. Louis."  Chassidy asked for a theme with her original idea being “Helping Others Help Themselves.”  Secretary Dori asked if we really needed shirts.

	Ava left the room at 10:20 and returned at 10:21.

	Andrea moved at 10:25 to table the t-shirt ideas until the next meeting so that more ideas can be thought of.  Megan seconded, and the motion carried at 10:28 by a vote of 5-0-0.  Chair Cathy asked everyone to look into t-shirt designs and printers to present at the next meeting so that we can vote.

	Ava left the room at 10:28 p.m. and returned at 10:31.

	IVP Ryan left the room at 10:31 p.m.
VIII.	Subcommittee reports then commenced.
	a.	Andrea reported that about 120 letters have gone out and next week and 	they will soon be doing follow-up calls to the businesses.  She stated that 	the budget is far from being complete as a lot of the factors are yet to be 	determined.  But hopefully by the end of the meeting, more details will 	have been ironed out so the subcommittee can continue.
	b.	Megan reported that she sent an email out to the district governors to 	discuss LSSP presentation at DCONs but only received three responses.  	Since registration costs and information along those lines are yet to be 	determined, she said she cannot update the brochures and Power Point.

		Ava asked about transportation costs for getting the donated books to the 	project.  It was decided that each individual or district would pay for the 	cost as the committee doesn’t have a lot of money to spend on shipping.

	c.	Dori reported that she doesn’t have any information on transportation yet 	but wanted to confirm the hotel choice before asking around.  Chair Cathy 	mentioned that she and Andrea had looked into the MetroLink which 	would cost $4 per day or $7 per week or something to that extent.  They 	will be looking into the budget to cover it.
	d.	Chassidy reported on three possible sites for Fellowship Day.  The first 	one, Creve Coeur (www.stlouisco.com/parks/creve.html), is 16 minutes 	from the hotel, the second, Queeny 	(www.stlouisco.com/parks/queeny.html), is 26 minutes from the hotel, and 	the third, Faust Park (www.stlouisco.com/parks/faust_home.html), is 36 	minutes from hotel.  After some discussion, it was decided that we should 	rank our choices.  Megan moved to accept Creve Coeur as the first choice 	at 11:08 p.m.  Andrea seconded, and the motion passed at 11:10 with a 	vote of 3-2-0.  Secretary Dori moved to accept Queeny as the second 	choice at 11:11 p.m., and Megan seconded.  The motion passed at 11:13 	p.m. with a vote of 5-0-0.  This left Faust as the third choice.

		Secretary Dori left the room at 11:15 p.m.
	e.	Chair Cathy reported on the website.  She has updated the site and added a 	pictures page.
IX.	The next meeting was set for Thursday, February 05, 2004 at 9:30 p.m. 	CST/10:30 p.m. EST.
X.	Other business needed to be discussed…
	a.	Chair Cathy asked what we wanted to do as meal options.  We could 	either provide dinner each night for members, provide dinner some nights 	and let them eat on their own others, or let them eat on their own each 	night.  Andrea mentioned that she thought of getting pizzas donated, using 	the kitchens of the buildings we’re working with, or seeing what food we 	get donated from the 30-35 letters she sent to grocery stores.  At 11:26, 	Megan moved to provide dinner on some nights and let the members get it 	on their own some nights and which night is which will be determined 	later upon donation receipts.  Chassidy seconded and the motion passed at 	11:30 with a vote of 4-0-0.
	b.	Andrea asked if anyone had an estimate of how many shelving units we 	would need to build these libraries.  She looked at various types on the 	Lowes website to get an idea of what to get.  Cathy will try to get the exact 	dimensions of the locations from the sites so we can get an idea. She’ll 	also ask about whether they want us to paint, too as that will affect our 	overall costs.  At 11:46 p.m., Megan moved to table the shelving 	discussion until the next meeting depending on the financial status.  Chair 	Cathy seconded, and the motion passed by a vote of 4-0-0 at 11:48 p.m.  	Andrea also mentioned looking into chairs, tables, bean bags, bulletin 	boards, etc. to fully equip the library.
XI.		Andrea moved to adjourn the meeting at 12:00 a.m.  This was seconded by 	Megan, and the motion carried by a 4-0-0 vote at 12:01 a.m.