LSSP Online Meeting Agenda
22 January 2004
10:30 p.m. EST/9:30 p.m. CST
I.	Call to Order:  Chair Cathy called the meeting to order. – 9:40 p.m.
II.	Roll Call:  Chair Cathy called roll. – 9:42 p.m.
a.	Present
•	Chair Cathy Collier
•	Secretary Dori Schneer
•	Andrea Cuda
•	Chassidy DuPont
•	Megan Niehaus
•	Trustee Abbie Alsene
•	VP Ryan Toth
•	Duncan McCluskey
b.	Absent
•	Ava Myers
•	Joanna Sanford
•	Trustee Katie Triggs
III.	General Update – 9:46 p.m.
a.	Cathy reported that the Y’all Promotion went very well.  The PowerPoint and a display board were shown.  There are 26 people signed up for the interest reflector now, and nine districts were represented at the conference.
b.	Cathy said she had only received about half of the monthly reports.  She asked for everyone to let her know if there were problems with them; otherwise she would be contacting those who did not turn in their reports soon.
c.	Dori left the room at 10:00 p.m.
d.	Cathy explained that Joanna had spoken to Kiwanians who had said that it would be difficult to do a book drive in the Mo-Ark District because they are already doing one for their own project.  Megan reported that Joanna had said that she had talked to companies about donating books, all the professors on campus will donate books, and her club is doing a massive book drive and talking to a non-profit scholastic agency to see about getting some books donated.  Duncan said he had emailed an environmental librarians list to see if they knew any publishers who cut part of the cover off books they couldn't sell and donate to a cause, and asked if they had any gift books or were weeding out books.  He also had thought of contacting embassies for cultural books.  Cathy also said she knew her district would be willing to do a book drive.  She asked everyone to find sources to get books.  Andrea suggested having all LSSP attendees bring books with them, too.
e.	Dori entered the room at 10:09 p.m.
IV.	Hotel – 10:13 p.m.
a.	Cathy presented the research on the hotels. 
•	Drury Airport – complimentary breakfast, complimentary shuttling, we can bring in food, they have meeting space for 40 (theater style), we can have a small meeting space, the curfew for the space is 10:00 p.m., they have a pool, the tax rate is 14.58%, the price is 85.99 per room per night, both meeting spaces are complimentary.
•	Drury Arnold – same as Drury Airport except no shuttling, the meeting space holds only 20 people, the tax rate is 11.98%, and the price is $75.99 per room per night.
•	Best Western Airport Inn – same as the Drury Airport except the meeting space holds 70 people, the curfew is 11:00 p.m., and the price is 69.95 per room per night.  The only thing not known about the Best Western is whether there will be a charge for the meeting space, but it will still probably be cheaper.
b.	Trustee Steven Yates entered the room at 10:16 p.m.
c.	Megan moved to accept the Best Western as the LSSP hotel; Dori seconded.  Motion carried unanimously at 10:21 p.m.
V.	Committee Reports – 10:23 p.m.
a.	Fundraising/Sponsorship/Budget
•	Andrea reported that there had been some problems with the brochures, but all the letters will be sent out tomorrow.  She is sending them to building stores (Lowe’s and Home Depot), grocery stores (Schnucks, Shop 'n' Save and Dierbergs), and general stores (Wal-Mart, Kmart and Target) as well as corporations in the local area.  At some point, depending on how successful the letters are, she may be sending letters to local lawyers and doctors. 
•	Abbie emphasized how important the donations were to be able to work with all the projects.
•	Cathy introduced Steven to the group.
b.	Internal & External Marketing
•	Megan reported a preliminary brochure and PowerPoint are finished but will be updated as more information is available.  
•	She is working on a list of who will be attending what district conventions so we will know which ones we need to ask governors or trustees to cover.
•	She will be working on more bulletin articles over the next few months.
c.	Logistics
•	Dori said she felt like the hotel situation was fine.
•	Cathy asked if she would work on transportation; she said she would.  Cathy said that there is some very cheap public transportation that may be an option.
d.	Fellowship Day
•	Chassidy reported that she has talked with a parks and recreation representative who is married to a Kiwanian and is very helpful.  Chassidy is researching some of the parks suggested by the parks and recreation woman.
•	Cathy reminded Chassidy to keep in mind that Fellowship Day will need to be planned in the next month as she is doing her research.
e.	Website—Cathy 
•	Cathy reported that there haven’t been many updates since the last meeting, but that the website has received over 420 hits to the index site since its creation.  
•	We are also the top hit for “LSSP” by Google.
VI.	Next Meeting Date/Time – 10:47 p.m.
a.	The next meeting was approved by unanimous consent to be on January 29 at 9:30 CST/10:30 EST.
VII.	Other Business – 10:51 p.m.
a.	Abbie said she wanted everyone to know that they could contact her if they needed help in any way. 
b.	Cathy told everyone that she was proud of them and the way they are working together.
VIII.	Adjournment – 10:54 p.m.
a.	Megan moved to adjourn; Andrea seconded.  Motion carried unanimously.