LSSP Online Meeting Minutes
11 January 2004
9:30 p.m. EST/8:30 p.m. CST

I.	Call to Order—Chair Cathy called the meeting to order at 8:46 p.m.
II.	Roll Call—Chair Cathy called roll 8:47 p.m.
	      a. Present
•	Chair Cathy Collier
•	Andrea Cuda
•	Chassidy Dupont
•	Megan Niehaus
•	Duncan McCluskey
      b. Absent
•	Secretary Dori Schneer
•	Ava Myers
•	Joanna Sanford
•	Trustee Katie Triggs
•	Trustee Abbie Alsene
•	VP Ryan Toth
III.	Approvals 8:51 p.m.
a.	Because quorum was not present, approvals were suspended until later in the meeting.
IV.	General Updates and Business—Chair Cathy 8:51 p.m.
a.	Cathy reminded everyone that monthly reports are due by the 14th of the month so that she can compile them in time for her report on the 15th.
b.	Discussion and voting for possible project sites and hotels were put on hold until another voting member entered the room.
V.	Committee Reports
 a.  Andrea reported on the Finance Subcommittee happenings.  Letters have been written, and she ran off copies of the CKI recruitment brochure to include with them. She will send those letters out once she receives and runs off copies of the LSSP brochure which she will also include in donation packets.  She is sending letters to building stores such as Lowes and Home Depot, grocery stores, and general stores like Kmart, Wal-mart, and Target.  She said the committee is also going to be sending letters out to local St. Louis corporations and businesses.  Once the letters have gone out, Andrea said the committee will follow them up by calling the businesses and actually talking to a store representative.  As of now, a budge has not put together.
 b.  Megan reported that today marked the start of what she affectionately calls “marketing frenzy week.”  She has finished the brochure and emailed it out to everyone and asked that everyone take a minute to look it over and offer some feedback. (Now it is posted under committee files on the website.)  She will also be starting on the Power Point so that Cathy can take it to Y’ALL.  She will be producing an article to be sent to district newsletters following tonight’s meeting.
Secretary Dori Schneer entered the room at 9:06 p.m.

VI.	Back to Approvals – 9:06
a.	Chair Cathy asked if there was a motion to approve the minutes since a voting member entered the room.  At 9:06 Andrea moved to accept them.  Secretary Dori seconded.  After a vote of 4-0, the motion carried at 9:08.
b.	Chair Cathy ran down the list of possible project sites.
•	Neighborhood Houses has three sites. None of them will need any gutting. They would welcome local clubs helping with the maintenance, but they would not require that.
•	The Dignity House location already has a library that needs organization and new books. It is used for homework and research. It has computers and is about 20 feet by 12 feet.
•	The St. James Center is in a neighborhood with a lot of illiteracy. They are installing a computer lab. They have a good number of books already, but they need cataloguing.
•	The Caroline Mission needs shelves and books. They would like it to have a lot of cultural books because they have a growing Bosnian and Ethiopian population.  The target group would be English as a Second Language students and their parents, and the space is 15 by 15 feet.
•	The Lydia's House group has one site. It is a shelter for abused women and children. They would like a lot of self help books and fiction.  They could not have local groups maintain it because of the nature of their organization. In fact, those attending the project would have to sign confidentiality agreements to work there.
•	St. Louis ARCHS has one site needing shelves and books. There would be no gutting; however we might do some painting, but another group would be prepping the building for us.  This project idea has PowerPoint pictures. Maintenance would not be required but would be welcomed.
•	Youth in Need has one site.  The room will be 15 by 15 feet or larger. They're putting it in a house so it would be in a bedroom, family room, or possibly the basement. They work with children ages pre-birth to 21 and their families.  They also do a lot with the immigrant population/ESL students. There would be no gutting required, and we would be painting and installing shelves.
c.	Chair Cathy mentioned that other groups were given the opportunity to work with us but since they failed to return contacts within two weeks, we should ask ourselves if they were responsible enough for us to want to team up with.
d.	She also gave her recommendations and personal thoughts on the issues.  She believed that we should definitely work with Youth in Need because it fits our vision of what we want to do very well, and the contact lady loves college students. She has been VERY prompt about communicating with her and is willing to work after hours and on weekends on this.  After that, she stated that the Dignity House and St. James Centers are not what we want to do since they already have libraries of sorts and mostly just want us for cataloguing and sprucing up leaving the Caroline Mission, Lydia's House, and St. Louis ARCHS. She thought the greatest need is with Lydia's House, but we will not be able to do a lot of external promotion about it because of the confidentiality factor.  She stated that the Caroline Mission and Youth in Need sites are close together; the Dignity House and St. James Center are also close to both of those. Lydia's House and St. Louis ARCHS are close together but not very close to the others although she doesn't think they are too far away for us to do them. 

Secretary Dori left the room at 9:21 p.m. and re-entered at 9:22.

e.	Megan asked about working with more than one site, and Chair Cathy affirmed that over email we had pretty much decided to do so.  Andrea suggested eliminating sites we don’t want to work with.  Dori suggested working with two at the most so that we’re guaranteed to do a good job on the sites.  Megan moved to eliminate Lydia’s House, but Andrea moved at 9:28 p.m. to table the motion pending further discussion on Secretary Dori’s point.  It was seconded by Megan and carried with a vote of 3-0-1 at 9:31 p.m.  Everyone pretty much agreed that due to rising participation numbers and the fact that one of the biggest problems at last year’s LSSP was a lack of work for people to do, three locations would suffice.  At 9:41 p.m. Andrea moved to have three locations for LSSP 2004.  The motion was seconded by Chassidy, and it passed by a vote of 3-0-1 at 9:45 p.m. with the abstention being due to Secretary Dori’s computer difficulties.
f.	At 9:45 p.m., Andrea reintroduced Megan’s motion to eliminate Lydia’s House as a project site.  It was seconded by Chassidy.  Ava Myers entered the room at 9:48 p.m.  The aforementioned motion carried by a vote of 3-1-1 at 9:55 p.m. after Ava had been brought up to speed.  Andrea then moved to eliminate Dignity House and St. James Center at 9:55 p.m. stating that they wouldn’t provide us with the service projects we set out to do.  Megan seconded, and the motion passed at 10:16 p.m. with a vote of 3-1-0 after some extensive discussion. After even more discussion regarding what of the remaining four projects to discard, Ava moved at 10:27 p.m. to tackle all four.  Megan seconded and the motion passed at 10:30 p.m. with a vote of 4-0-0.
g.	Chair Cathy continued on to discuss hotels.  She said that the International Staff would take care of securing one if we wanted them to.  At 10:37 p.m., Megan moved to let the International staff help us out with finding hotels.  Andrea seconded, and the motion carried at 10:38 p.m. with a vote of 4-0-0.
h.	Back to projects – Andrea suggested prioritizing the projects.  At 10:43 p.m., Megan moved to make Lydia’s House the lowest priority.  Chassidy seconded, and with a vote of 4-0-0 at 10:45 p.m., the motion carried.  The group unanimously agreed that due to location, St. Louis ARCHS would be the third priority.  It was also unanimously agreed at 11:00 p.m. that St. James would be the first priority and the Dignity House would be second.
	
VII.	Kiwanis Family Involvement was discussed, and it was decided by unanimous consent that they would be invited to participate with us in the event if possible.  Ava mentioned that in an email from IA Gloria stated that we should get the permission of the district governors of the Kiwanis districts we are inviting before formally doing so.

VIII.	Back to committee reports we went!  
a.	Chassidy updated everyone on Fellowship Day developments.  She presented three options for the committee to discuss: have it at a park like last year with possible games, have it in a building/community center with a theme, activities, etc., or find out what activities/events are going on in the area or possible theme parks although this option would probably cost the individual.  A fair type of celebration will also be taking place as this summer marks the bicentennial of the Louisiana Purchase (a little bit of history thrown into the mix!) She is going to look into the park options to see what is available and close to the hotel and report back at the next meeting.
b.	Chair Cathy reported on the website.  She added a description of the project and an archive file.  She also hopes to have a picture page up and running soon.  She will be adding more details on the specific project sites as the details have been ironed out by the end of the meeting.

IX.	Convention presentations followed the end of subcommittee reports.  A temporary spreadsheet is being created by Megan to show who will be where.  During the meeting, it was decided that Ava will be at EC&C, Chair Cathy will try to go the either the Carolinas or Georgia, Chassidy will speak at LaMissTenn, Megan will present at Indiana, Andrea will do Pennsylvania and Capital, Joanna will most likely do MoArk, and Secretary Dori will probably present at New Jersey.  

X.	Assignments will be given out by Chair Cathy via email.  She asked that everyone keep up with January goals and continue to meet in subcommittees.

XI.	The next meeting was set for Thursday, January 22 at 9:30 CST.

XII	Ava moved to adjourn the meeting at 11:40 p.m.  Her motion was seconded by Andrea and passed by a vote of 4-0-0 at 11:41 p.m.  It was also announced that Chassidy was the new secretary/treasurer of the LaMissTenn district.  Congrats!!

Respectfully submitted by Megan Niehaus
Wednesday, February 04, 2004