LSSP Online Meeting Minutes
7 December 2003
10:30 p.m. EST/9:30 p.m. CST
I.	Call to Order:  Chair Cathy called the meeting to order. – 9:32 p.m.
II.	Roll Call:  Secretary Dori called roll. – 9:34 p.m.
a.	Present
•	Cathy Collier, Chair
•	Dori Schneer, Secretary
•	Andrea Cuda
•	Chassidy DuPont
•	Ava Myers
•	Megan Niehaus
•	Ryan Toth
b.	Absent
•	Joanna Sanford
•	Abbie Alsene
•	Katie Triggs
III.	Project Research Reporting – 9:38 p.m.
a.	Andrea reported everything known about the Day Camp idea.
•	The camp would be for underprivileged children.
•	It would include activities such as arts and crafts, sports, games, perhaps learning activities (like computer classes), and lunch and/or a snack.
•	It could possibly involve doing a service project where the children would help to teach the children to help other people.
•	Kids would be in groups with Circle K’ers assigned to them and would rotate to the various activities that would be lead by Circle K’ers.
•	This could be done at the Adams Park Community Center, but they have not given an estimate on the charges yet.
b.	Dori reported everything known about the Library idea.
•	The library idea would take a room that is already built, gut it out, and put a children’s library in it.
•	Circle K’ers will be put into units to work with different aspects like painting, building shelves, decorations, etc.
•	On the last day, Circle K’ers can hold a read-a-thon with the children that will use the library.
•	There is not yet a place to do this project.
•	The price is not yet known.
•	Andrea asked if there would be enough work for 115 people.  Ryan answered that there would be.
•	Cathy cautioned that Duncan had sent her an email about “prevailing wage authorization” which puts stipulations on labor on public property.
IV.	Voting – 10:03 p.m.
a.	Cathy made a recommendation to combine the two ideas to build the library and have the children help with its construction with things that they cannot get hurt doing.
b.	Andrea suggested that we have the Kiwanis Family in the St. Louis area do book drives to collect enough books for our library.  It would help improve K-Family relations in the MO-ARK district.
c.	Ava cautioned about making sure the children would be working under safe conditions.
d.	Several comments were made about the Day Camp idea being similar to the 2002 LSSP in Orlando.  Dori stated that we needed to do something different to create variety.
e.	Andrea suggested we build the library for the Adams Park Community Center.  Dori said she was waiting to hear back about that.
f.	Dori said that if the children help, we can have shifts where Circle K’ers will play games with them and take breaks with them as well as work.
g.	Chassidy commented that a lot of our discussion depends on where the project takes place, and she asked where the children would come from.  There would probably have to be waivers involved.
h.	Dori said that the children could be from the community center’s regular programs.
i.	Cathy called the question stating that there were three options.  We could vote to approve the Day Camp idea, the Library idea, or a combination of both.
j.	Dori moved to accept the library idea with the help of the children on the second day; Ava seconded.  Motion carried unanimously.
k.	Cathy said that she wanted a new committee to find a place to hold the project by the end of December.  Cathy put Chassidy in charge of finding a place to hold the project but stipulated that she should ask for any help that she needs.
l.	Dori commented that Lowe’s and Home Depot have book shelves and other things like that already in a box so that all we have to do is put them together.
m.	Katie suggested that the finance committee get donations requests out before the winter break.
V.	Other Business – 11:00 p.m.
a.	Dori asked if we would be using CKI letterhead or creating our own.
•	Cathy said that a decision was never made.
•	Andrea said that she preferred that we use letterhead with the LSSP logo on it to make it official.  Cathy said that we had not approved a logo yet.
•	Ava suggested using the CKI letterhead and aligning the LSSP logo at the top right of the page with the addressee information.
•	Cathy called the question by giving the three options:  to use a plain LSSP letterhead, a plain CKI letterhead, or a combination of both.
•	Ava moved to use a combination letterhead; Dori seconded.  Motion carried with four ayes and one nay.
•	Andrea reintroduced the motion to combine the letterhead so that it could receive proper discussion.  Megan stated that the letterhead seemed a bit cluttered and top-heavy.
•	Ava stated that she had an older version of an LSSP letter like what she was envisioning.  She put it on a website for everyone to view.
•	Cathy called the question by asking for a motion to amend the previous decision or to let the previous decision stand.
•	The decision was tabled briefly for everyone to have a chance to view the template from Ava.
VI.	Next Meeting Date/Time – 11:24 p.m.
a.	Cathy stated that we need to get the information about where the project will be held by or before the end of December so that the logistics can be given enough time.
b.	Cathy suggested December 23 or 26.
c.	Chassidy suggested December 28.
d.	Andrea suggested the first week of January.  
e.	Cathy reminded everyone that the logistics had to be worked out by the end of January and that pushing the meeting back meant less time to work on logistics.
f.	Megan suggested January 11 since most people would be back in school and Dori felt that was enough time for logistics.
g.	Dori suggested we meet at 8:30 p.m. CST/9:30 p.m. EST.
h.	January 11 at 8:30 p.m. CST/9:30 p.m. EST was approved by unanimous consent.  Cathy will send an email reminder closer to that date.
VII.	Other Business Continued – 11:46 p.m.
a.	Ava moved to use the template given with the new LSSP logo; Dori seconded.  Motion carried with four ayes and one nay.
b.	Ava moved to use to picture on the LSSP 2004 website without the mirror image as the LSSP 2004 logo; Dori seconded.  Motion carried with four ayes and one nay.
VIII.	Adjournment – 11:56 p.m.
a.	Dori moved to adjourn; Megan seconded.  Motion carried unanimously.