LSSP Online Meeting Minutes
3 December 2003
10:30 p.m. EST/9:30 p.m. CST
I.	Call to Order:  Chair Cathy called the meeting to order. – 9:41 p.m.
II.	Roll Call:  Chair Cathy called roll. – 9:42 p.m.
a.	Present
•	Cathy Collier, Chair
•	Andrea Cuda
•	Chassidy DuPont
•	Ava Myers
•	Megan Niehaus
•	Abbie Alsene
•	Duncan McCluskey
b.	Absent, but excused
•	Dori Schneer, Secretary
•	Joanna Sanford
c.	Absent
•	Katie Triggs
•	Ryan Toth
III.	Approvals – 9:44 p.m.
a.	Goals/Agreements
•	Megan moved to combine the goals and agreements into one item to vote upon; Chassidy seconded.  Motion carried unanimously.
•	Katie entered the room.
•	Chassidy moved to approve the goals and agreements; Andrea seconded.  Motion carried unanimously.
b.	AIDS Awareness (drop)
•	Cathy recommended that the AIDS Awareness idea be dropped because she has contacted the place several times with no response.  This was approved by unanimous consent.
c.	Mission/Vision Statements
•	Cathy presented the Mission and Vision Statements.
•	Megan moved to approve the Mission and Vision Statements; Chassidy seconded.  Motion carried unanimously.
•	The statements will be posted on the website.
d.	Minutes
IV.	General Update – 9:57 p.m.
a.	Cathy stated that the date had been approved by the International Board to be 6/25-29/2004.
b.	Governor/Administrator Letter
•	Cathy said she had been put on the governor and administrator email reflectors so that she can send them monthly newsletters to update them about the committee’s progress and get them excited about LSSP.
•	She will also be sending them a letter soon telling them what the project is, asking them to have their webmasters link their websites to ours, and letting them know how people can help if they are interested.
•	Cathy will also be taking a display board about LSSP to the Y’all Conference in Georgia in January and will be presenting a “commercial” there.
V.	Non-voting Members – 10:01 p.m.
a.	Cathy informed the committee that the International Board has decided that the committee should not add members to the committee because of liability issues.  People can still help, but they will not be given a title of being a part of the committee.
b.	Cathy reported to the committee that Duncan had been very helpful and had sent her lots of information and ideas.
VI.	Committee Member Reporting – 10:16 p.m.
a.	Cathy announced that she has created monthly reports for the committee members to fill out so that she can fill out her reports better and so that she can monitor progress more closely.  She will send them via email soon.
b.	They will be due on the 10th of each month.
c.	Cathy asked for everyone to give her feedback about them if they had any questions or reservations about them.
VII.	Committee Reports – 10:17 p.m.
a.	Fundraising/Sponsorship/Budget
•	Andrea reported that they were supposed to meet on December 2, but Joanna was unable to attend so the meeting was cancelled.
•	She will be assigning duties soon regarding donations letters.
•	The budget will be worked on as soon as a project is approved.
•	The International Board has approved a $2,500 budget item for LSSP.
•	Cathy reported that Joanna had checked on Kiwanis grants and that they would have had to have been applied for a long time ago.
•	Andrea asked if we would be using an LSSP letterhead for the donations letters.  Cathy answered that the International Office had authorized us to use the CKI letterhead if we choose to do so.
•	Andrea added that she can have the letters printed and shipped for free.
•	Cathy asked if the committee wanted to use the logo on the website as the official logo.  Ava asked if the logo were the top part of the icon on the website.  Cathy said that would be an option.  The question was tabled.
•	Ryan entered the room.
b.	Internal & External Marketing
•	Megan reported that the marketing committee will be meeting shortly after this meeting.  She will have more to report next week.
c.	Logistics
•	Dori was not present to report, but Cathy said that Dori thinks everything is going to work out.
d.	Fellowship Day
•	Chassidy was no longer present because of a fever, but Cathy reported that Chassidy has a lot of good ideas, but they depend a lot upon what project is approved.
e.	Website 
•	Cathy reported that she had put the committee profiles on the website and asked everyone to check their own to make sure nothing is missing.
•	The date has been published on the website, and the mission and vision statements and project will be posted soon.
•	Cathy also reported that she had created an interest reflector and that it is possible to sign up for it on the website.  There has already been some response to it.
VIII.	Projects – 10:40 p.m.
a.	Cathy said that we didn’t have quorum anymore but that we could discuss the projects now.  She emphasized the importance of approving a project very soon and said that we will have to hold a special meeting specifically for that purpose within the next week.
b.	Andrea reported that she had found an organization that is interested in our project if we work with the Day Camp idea.  The National Brain Injury Association would like to work with us by sending us children.
c.	Andrea gave a recap of all the information she had gathered so far.  The camp would work with children and include lots of different activities.  The Circle K’ers could be assigned to children and in charge of running activities.  The children could possibly also be involved in a service project.
d.	Duncan iterated that he felt like the Day Camp idea was very similar to the Orlando project in 2002.
e.	Ryan recapped the Library idea.  We would clean out an empty space and build a children’s library with donated books.  Circle K’ers would be organized in committees with different tasks of painting and building, etc.  On the last day, a read-a-thon could be held with the children.
f.	Cathy asked Duncan and Ryan to try to find contacts for the Library idea.
g.	Cathy reported that Joanna had gotten contacts with a Kiwanis camp near St. Louis and that we could work there cleaning up the camp and doing a carnival for the kids.
IX.	Assignments – 11:11 p.m.
a.	Cathy said she would send assignments via email as usual.
X.	Next Meeting Date/Time – 11:21 p.m.
a.	Cathy said that we need to have a meeting within the next week to get a project approved.
b.	Sunday, December 7 at 9:30 p.m. CST/ 10:30 p.m. EST was approved by unanimous consent.
c.	Cathy said she would send an email to make sure that date and time was okay with everyone.
XI.	Other Business – 11:27 p.m.
a.	Megan asked Ava and Andrea to stay after the meeting for a brief marketing meeting.
XII.	Adjournment:  The meeting adjourned by unanimous consent. – 11:31 p.m.