LSSP Online Meeting Minutes
12 November 2003
10:30 p.m. EST/9:30 p.m. CST

I.	Call to Order:  Chair Cathy called the meeting to order. –  9:50 p.m.
a.	Cathy explained the rules of chat to Bob.
II.	Roll Call:  Chair Cathy called roll. – 9:51 p.m.
a.	Present
•	Cathy Collier, Chair
•	Andrea Cuda
•	Ava Myers
•	Megan Niehaus
•	Bob Boylan (a friend of Cathy’s who would like to help with LSSP)
b.	Absent, but excused
•	Dori Schneer, Secretary
•	Joanna Sanford
c.	Absent
•	Chassidy DuPont
III.	Approval of Minutes:  Quorum was not met in order to approve minutes. – 9:53 p.m.
IV.	Update – 9:53 p.m.
a.	Cathy still needs website profiles from everyone but Ava and Megan.
b.	She will send an email reminding everyone about profiles.
V.	Project Ideas – 9:57 p.m.
a.	AIDS Awareness—Cathy recommended that the AIDS idea be dropped because she has contacted them several times and left at least two messages with no response.  Everyone agreed.
b.	Library/Playground—Neither Dori or Chassidy were present to report on their progress with the library/playground idea.
c.	Day Camp—Andrea reported that she has spoken with the recreation facility in more depth.  They will charge a fee to use their facilities, but the cost is negotiable.  Andrea doesn’t think it will be a problem to get donations to help cover those costs.
d.	Voting—Cathy expressed that she hopes to vote on a project soon so other things will be able to be decided upon.
e.	Other Ideas—Bob suggested doing a Habitat for Humanity house.  Cathy explained that the committee had discussed that idea and felt that it was too similar to the 2003 project.
VI.	Goals/Agreements Approval – 10:06 p.m.
a.	Cathy reminded the committee of the goals and agreements discussed.
b.	The committee discussed the proposed goals and agreements.
c.	Agreements 
•	to respond to all contact in three days of receiving it
•	to get the best food possible and accommodate special needs
•	to utilize the fact that we are holding such a huge service event to spread awareness as much as possible about Circle K and Kiwanis to the local community and on national levels
•	to let Cathy know at least two days in advance if you have to miss a meeting with the exception of extenuating circumstances
•	to provide meaningful service projects that will be well-organized so that there is little confusion about the project and little down time waiting on supplies or instructions
d.	Goals
•	to have 115 or more people attend (including the committee)
•	to benefit at least 25 citizens of the St. Louis community
e.	Ava suggested that a goal should be set to hold the project within the week before CKI Convention.  Cathy responded that the International Board will have to approve a date and that the LSSP committee has recommended that it be held the five days prior to ICON.
f.	Goals will need to be approved by a vote at a later date since quorum was not met.
g.	Abbie Alsense entered the meeting at 10:14 p.m.
VII.	Assignments – 10:15 p.m.
a.	Cathy said that everyone needs to continue researching the two main projects.  She wants to try to settle on a project at the next meeting if possible.
b.	Once a project is determined, the logistics subcommittee can check on hotels and the marketing subcommittee can start working.  Subcommittees will also need to start meeting, probably in January.
VIII.	Next Meeting Date/Time – 10:17 p.m.
a.	Cathy said she would send an email to make sure the meeting date and time decided upon will work for everyone.
b.	Cathy suggested that the next meeting date be December 3 at 9:30 CST/10:30 EST.  Everyone agreed.
c.	Katie Triggs entered the meeting at 10:19 p.m.
d.	We will need to meet again at least one time after that before the end of the year after finals.
e.	Bob left the meeting at 10:21 p.m.
IX.	Other Business – 10:26 p.m.
a.	Cathy mentioned non-voting members.  She asked if everyone would be interested in getting Duncan to help out.  Everyone agreed it was a good idea.
b.	Cathy said that other people could help also, but the committee would need to approve them as a group.  There should not be too many, and they need to be dependable.
c.	Katie suggested having those interested in helping submit “bids” of 100 words or so explaining their strengths and how they would help the committee.  Everyone agreed.
d.	Non-voting helpers will not be assigned tasks but may be given them if they volunteer.
e.	Cathy asked if everyone wanted a bid from Bob, too, since he had already been involved.  Everyone said yes to be consistent.  Cathy will get him to submit a bid.
f.	Katie and Cathy both expressed how proud they were of the committee so far.
X.	Adjournment:  The meeting adjourned by unanimous consent.  – 10:37 p.m.