LSSP Online Meeting Agenda
14 June 2004
6:30 p.m. PST/7:30 p.m. MST/8:30 p.m. CST/9:30 p.m. EST

I.	Call to Order—Chair Cathy called the meting to order at 8:37 p.m. CST.
II.	Roll Call—Secretary Megan called roll.
		Present
•	Chair Cathy Collier
•	Secretary Megan Niehaus
•	Bob Boylan
•	Josh Bullock
•	Andrea Cuda (entered at 9:30 p.m.)
•	Christine Evans
•	Av Myers (entered at 9:02 p.m.)
•	Norma Vithayanonth (entered at 8:42 p.m.)
•	Duncan McClusky
•	Trustee Abbie Alsene
•	Dave Stender, member of the International Service Committee (entered at 10:05 p.m.)

		Absent
•	Chassidy Dupont
•	International Vice President Ryan Toth
III.	Approvals
a.	Christine moved to accept the minutes from the June 7th meeting.  Bob seconded.  Motion passed.
IV.	Chair Cathy gave a general update for Committee members.
a.	There are currently 105 people planning on coming to the event.
b.	One of Bob’s friends is donating 151 books, and it was discussed over email that Joann Sanford has received a few boxes of books.
c.	Andrea sent the hotel payment overnight, so that should be taken care of.
d.	The Committee decided that some LSSP attendees visit the opening session of the Kiwanis International Convention to present/carry banners and represent Circle K International.
e.	Chair Cathy went over a shortened agenda for the Committee members at LSSP so that everyone knows roughly what to expect.
V.	Each Site Leader gave a full report on their site.
a.	Josh spoke on his progress with the St. Louis ARCHS site.  He emailed the Committee both his overall plan and day-by-day plan.  Everything is moving along according to plan, and any clarifications and questions posed by the Committee dealt with Read-a-Thon, the number of kids present, and the amount of flyers needed.
b.	Christine reported on the Youth in Need mobile site.  She has created sketches for the van which have been approved by the organization.  She went over her plan for the inside including the number and size of shelves and the possible addition of other items inside.  The Committee also discussed various Read-a-Thon issues.
c.	Megan gave a little spiel on the YWCA site and the difficulties she’s having getting information from those in charge there. 
d.	Norma gave the Committee an update on the Neighborhood Houses site.  She finally got in touch with her contact there and is formulating a plan for the room.  She will check at Home Depot on pricing and such this week.
VI.	The meeting then moved on to progress and idea reporting by each Committee member.
a.	Since the last meeting, Bob I showed Cathy the Read-a-Thon stuff, e-mailed all his media contacts, designed and organized the scavenger hunt that will not take place now due to logistic issues, ame up with a scoring sheet for activities at the LSSP Olympics on Fellowship Day, produced the LSSP Awards ballot, and is still working on getting final estimates from site leaders on the number of kids attending the Read-a-Thon.  His ballot for the LSSP Awards was approved with the addition of Best Attitude.
b.	Dave Stender, another member of the International Service Committee popped in at 10:05 to say hi.   Hi Dave!  Thanks for stopping by!
c.	Josh reported that it will be impossible to find a DJ in St. Louis for less than $100 per night, so the committee discussed other options.  The Committee decided to just use members’ CDs and a stereo instead of spending the money, but Andrea mentioned that one of the attendees would be willing to do it for a reduced price.  Cathy will speak to him and report back to the Committee.
d.	Andrea reported that the pizzas will be donated.  She is contacting Kiwanis clubs in the area (one promised $200!!) and inviting them to Fellowship Day.  The spaghetti dinner has not been donated, but the gift certificates can cover that and drinks.  Six cases of water are being donated by USA today.  She reminded everyone to “hound them, hound them, hound them,” about getting information from the sites.  She wants a detailed and final list of what everyone needs and has by Monday, June 21.
e.	Chair Cathy reported on the lay-out for Fellowship Day.  Basically, the idea is to have the planned games while people cook, then lunch, then the LSSP Olympics ceremony followed by free time at the park to do whatever before heading back to the hotel. People will then be on their own for dinner.
f.	Christine reported that the soldiers can’t commit to coming to the Read-a-Thon but will try to make it if possible.  
g.	Ava reported that all the templates she is to print are ready, but the fliers are waiting on a couple more addresses.  She asked tha the site leaders let her know a reasonable amount to print for each site’s surrounding community.  She concluded by stating that all printing will begin after this Satruday.  She will also be bringing Ting from Jamaica for the Committee to enjoy during those late-night meetings. 
h.	Besides the YWCA report, Megan mentioned that everyone is having difficulty with their media contacts.  She got in touch with Joanna who will talk to the newspaper donating six cases of water and see if they would be willing to publish the press release.
i.	Norma didn’t have anything more to interject since she gave her site report earlier.
j.	Chair Cathy reported that she added the minutes and agenda to the website.  She will call the t-shirt place Tuesday to see about approving and looking at the shirt proof.
k.	Trustee Abbie told the committee to continue working hard and let her know if there’s anything she can do to help.  She also reminded them to bring along all their LSSP materials to pass down to next year’s Committee.
l.	Duncan reported that the Georgia Peanut Commission is going to provide 8 cases of airplane-like peanuts.  He said Nora Lewis is helping him with the display board.  He distributed an email about the various items he got donated such as pens and pencils.
VII.	The next meeting date and time will be Monday, June 21 at 6:30 p.m. PST/ 7:30 p.m. MT/ 8:30 p.m. CST/ 9:30 p.m. EST.
VIII.	The Committee decided to write thank-yous to those who have donated items at a Committee meeting during the project.  Banner paper will be purchased in St. Louis.
IX.	Andrea moved to adjourn the meeting (a few times).  Megan seconded the motion (a few times).  Motion passed, and the meeting was adjourned at 11:18 p.m. CST.