LSSP Online Meeting Agenda
7 June 2004
6:30 p.m. PST/7:30 p.m. MST/8:30 p.m. CST/9:30 p.m. EST
I.	Call to Order—Chair Cathy called the meeting to order at 8:35 p.m. CST.
II.	Roll Call—Secretary Megan called roll.
		Present
•	Chair Cathy Collier
•	Secretary Megan Niehaus
•	Bob Boylan
•	Josh Bullock
•	Andrea Cuda
•	Christine Evans
•	Norma Vithayanonth
•	Trustee Abbie Alsene

		Absent
•	Chassidy Dupont
•	Ava Myers
•	Dori Schneer
•	Duncan McClusky
•	International Vice President Ryan Toth
III.	Approvals
a.	Andrea moved to accept the minutes.  Josh seconded.  Motion passed.
IV.	General Update—Chair Cathy
a.	Chair Cathy reported that she would let the Committee know of the final registration number tomorrow after she checks her mail because that will be the absolute cut-off.
b.	Andrea will be sending in the hotel payment via debit card over the phone by the 11th.
c.	No one knew of any other book donations.  Chair Cathy will check with Joanna this week to see if she has received any more.
d.	Chair Cathy and Secretary Megan reported on progress at the YWCA, the fourth library site after Lydia’s House cancelled.  Both have been in touch with people there but are still working on getting information.  Secretary Megan should have what she needs soon so that she can start planning and catch up to the rest of the terrific site leaders!
e.	Bob moved to accept Ava’s submission of a code of conduct and evaluation form with the changes Chair Cathy proposed via email.  Secretary Megan seconded.  Motion passed.
V.	Each committee member spoke on their progress on assigned tasks. 
a.	Bob reported on his progress over the past week.  He contacted the St. Louis County Times but is waiting to hear back, typed up Fellowship Day Guide to Forrest Park, went to Wal-Mart where he spent $18.90 on Read-a-Thon supplies such as construction paper, yarn, tape, and cardstock, and made 200 bookmarks for children to color and draw on at the RAT.  He also made station signs and started on hug kits for the RAT
b.	Josh has contacted about 20 DJ companies, but none will do the event for less than $300.  He also reported on the progress of his site and that everything is coming along rather well. 
c.	Christine reported that her site is coming along well.  She hasn’t yet heard back from the soldiers but will try to call them again within the next week.  She has been playing phone tag with her media contact but will be calling back this week.
d.	Ava was unable to attend the meeting but Chair Cathy reported on her behalf.  She said that Ava has taken care of the evaluation forms and will make name tags and copies for us.
e.	Andrea came with good and bad news.  The bad news is that the majority of the Lowe’s that were planning on donating to LSSP will be unable to because they just made a $25,000 donation to Habitat for Humanity, who just got most of their tools stolen.  She reported that if necessary, the Committee can use some of the budgeted CKI money Andrea hasn’t really touched yet just in case of an emergency such as this.  The good news is that she created a meal schedule that includes two nights of donated pizza.  She’s still working on getting the cookout donated by St. Louis Kiwanians.  Bob moved to accept the schedule.  The motion was seconded by Christine.  Motion passed.  She will be emailing the site leaders to solidify plans with them.
f.	Secretary Megan did some research and got in touch with the St. Louis Chamber of Commerce. They sent her a list of 23 businesses to contact, so she sent them all press releases and emailed the ten that listed an email address.  Because she hasn’t heard back from anyone, a third round of phone calls will commence.  She will send out an email to the committee assigning people businesses to contact.  She finally received some information from the YWCA although it is incomplete and she can’t finalize plans yet.  She’s also having some difficulty with the YWCA site, but it will all be taken care of. 
g.	Norma reported that she has been unable to contact anyone at any of her media assignments.  Plans at Neighborhood Houses are moving along now that she has another person to contact.
h.	Chair Cathy reported on website updates.  She added the minutes from last week and this week’s agenda.  The website has been viewed 4006 times since its creation and there were 314 hits in May and 74 hits in June to the index page alone.  She ordered the shirts Friday but can add on more until they show her the preview, which should be soon.  
i.	Trustee Abbie told the Committee to “keep up the good work.”
j.	Duncan was unable to be at the meeting due to a conference he was attending, but Chair Cathy reported that he’s been working hard on getting us library supplies and the display board.
VI.	Assignments—Chair Cathy gave out the shortened “to-do” list that will undoubtedly be added upon via email within the next six hours.
a.	She asked that all Committee Members compile all their LSSP “stuff” (information, documents, etc.) that would be helpful to future committees.  She will give this information to the international office so that it can be passed down to next year’s chair.
b.	Chair Cathy and Bob worked to create a “Things to Bring” list to be distributed to Committee members.  These items will pertain to the sites and include items such as “funny scissors,” “butcher paper,” and “oodles of tape.”  It was also during this portion of the meeting that giant purple and green cows interrupted the meeting with their incessant mooing noise.
VII.	The next meeting date/time was set for Monday, June 14 at 6:30 p.m. PST/7:30 p.m. MT/8:30 p.m. CST/9:30 p.m. EST.
VIII.	LSSP participants will wear their shirts to the Read-a-Thon and donate any leftover school supplies purchased with LSSP money to the International Service Project at ICON.
IX.	Bob moved to adjourn.  Andrea seconded.  Motion passed, and the meeting was adjourned at 10:47 p.m. CST.