LSSP Online Meeting Agenda
1 June 2004
6:30 p.m. PST/7:30 p.m. MST/8:30 p.m. CST/9:30 p.m. EST
I.	Chair Cathy called the meeting to order at 8:38 p.m. CST.
II.	Secretary Megan Niehaus proceeded to call the roll
Present
•	Chair Cathy Collier
•	Secretary Megan Niehaus
•	Bob Boylan
•	Andrea Cuda
•	Christine Evans
•	Ava Myers
•	Duncan McClusky
•	Trustee Abbie Alsene (entered at 9:39 p.m. CST)

		Absent
•	Josh Bullock
•	Chassidy Dupont
•	Dori Schneer
•	Norma Vithayanonth
•	International Vice President Ryan Toth
III.	Approvals
a.	Bob moved to approve the minutes.  Andrea seconded.  Motion passed at 8:44 p.m.
IV.	Chair Cathy gave a general update.
a.   There are 103 people registered for LSSP not counting two Committee members.
b.	No one has heard of any new book donations.
c.	Andrea and Chair Cathy are working on getting the check for the hotel from the Circle K International office to the hotel in St. Louis.
d.	Chair Cathy confirmed when Committee members would be arriving in St. Louis.
e.	Chair Cathy and Megan have been trying to contact the YWCA in St. Louis about possibly being the fourth library site.  The Committee also considered splitting one of the groups’ time between two different sites working with another Neighborhood Houses organization, where the Read-a-Thon would be held, on one day and a middle school the other day.  It was decided that if no one heard from the YWCA or any other interested groups by Friday, June 4, they would go ahead with the middle school and possibly another Neighborhood Houses organization.
V.	Fellowship and Field Day activities were decided upon.  These include a slew of different games and activities possibly including the first LSSP Olympics competition.
VI.	Each Committee member reported on their progress on tasks and various ideas they had.
a.	Bob created the Read-a-Thon guide and flyers, which were distributed to the Committee via email.  He attempted to call his media contacts but was unable to talk to anyone.  He also mentioned that he and Christine came up with an alternative to the Read-a-Thon if the soldiers are unable to come.  He suggested that since we’ll already have Duncan’s costume, we find three more people to dress up as various characters to read with the children.  Bob presented some more ideas for the Read-a-Thon crafts, and concluded by saying that anyone who has any questions or comments should email him.
b.	Josh was unable to attend the meeting due to graduation at his school but submitted his report via email to the committee.  In that report, he mentioned that he received the floor diagram for his site today and has begun planning.  He has contact information for DJs but needs more information before calling them.  He also tried to contact his television station but again, the number was incorrect.
c.	Andrea reported that site leaders have been getting in their information, and she will know more about donations in the next few weeks.  Almost all the food for the spaghetti dinner has been donated.  Whatever hasn’t been donated will be paid for within the next two weeks.  She also mentioned that Quackers, her pet duck, had gone into a Fruit Loop frenzy and ran away from home in a search for his beloved snack.
d.	Christine has been successful in obtaining site information and is still processing, organizing, and planning.  She doesn’t know if it will be possible to get current Army, Navy, and Marine members present for the Read-a-Thon because it is less than 30 days before the event, but she will explore options including having some veterans present for the activities.  She will also talk to the person in charge of her site to see if it is possible to take the van out into the community on Read-a-Thon day.
e.	Due to technical difficulties, Ava left the room at 10:02 p.m. CST, but Chair Cathy reported that Ava has been given the responsibility of completing the evaluation form and has been working on that.
f.	Megan has also been having difficulty both getting in touch with the current media businesses and finding national news contacts.  She delegated a few media contacts to Christine, who volunteered to make a few extra calls.  She will be contacting the St. Louis Chamber of Commerce before the next meeting to see if they can provide her with any more media contacts.  She wrote up another bulletin article/email to be sent to all District Governors and Bulletin Editors.
g.	Chair Cathy reported that she uploaded the latest newsletters to the website.  She will be ordering the t-shirts Friday.  She sent the email and bulletin to the District Governors and also mentioned that Norma had created a newsletter for the attendees.
h.	Trustee Abbie reminded the Committee to let her know if there’s anything she can do to help.
i.	Duncan received the pins and is currently researching the city of St. Louis by collecting all sorts of maps and information guides.  He has the Rickey Reader costume and can pick it up whenever he wants.
VII.	The next meeting date/time was tentatively set for Tuesday, June 8 at 6:30 p.m. PST/ 7:30 p.m. MST/ 8:30 p.m. CST/ 9:30 p.m. EST, but Chair Cathy told everyone to check their email for updates.
VIII.	Bob moved to adjourn the meeting at 10:48 p.m. CST.  Andrea seconded the motion.  Motion passed, and the meeting was adjourned at 10:49 p.m. CST.

Respectfully Submitted,
Megan Niehaus
LSSP Committee Secretary