LSSP Online Meeting
17 May 2004
6:30 p.m. PST/7:30 p.m. MST/8:30 p.m. CST/9:30 p.m. EST

I.	Call to Order - Chair Cathy called the meeting to order at 8:36 p.m. CST.
II.	Roll Call – Chair Cathy called roll for the evening’s meeting.

Present
•	Chair Cathy Collier
•	Bob Boylan 
•	Josh Bullock
•	Andrea Cuda
•	Chassidy Dupont (entered at 9:01)
•	Christine Evans
•	Duncan McClusky
•	Megan Niehaus
•	Norma Vithayanonth
•	Trustee Stacey Feasle (entered at 9:25)

Absent
•	Ava Myers
•	Dori Schneer
•	Trustee Abbie Alsene
•	International Vice President Ryan Toth

III.	Introduction of New Committee Members – The new committee members were inducted into the committee as everyone introduced themselves. 
IV.	Approvals
a.	Minutes for the February 26th, March 9th, and April 29th meetings were approved.
V.	A general update was given by Chair Cathy
a.	There are 95 registrations that have been received and a few more on their way.
b.	Chair Cathy asked if anyone knew of any other books being donated.  She will look into a possible source, and Josh said he will be bringing books with him.   Everyone was reminded that if it’s more convenient, people can mail books to Joanna Sanford at Evening Admissions, Attn: Joanna Sanford, 209 S. Kings Highway, St. Charles, MO 63301.  Remember not to place “Circle K” anywhere on the box or else it will be sent to the wrong department.
VI.	Megan was appointed as the new committee secretary.
VII.	Goals for May and June were emailed to committee members prior to the meeting.
VIII.	Cathy went over the subcommittee development so that everyone new and old knows what’s going on.  
a.	Finance and Logistics have merged with Andrea as the chair and will consist of everyone on the full committee so the committee can get more done.  Both Marketing and The Read-A-Thon are to utilize the full committee, The Fellowship Day subcommittee will be reduced to just Chassidy unless she needs help with something in which case she has access to the entire committee.
b.	Chair Cathy announced that Ava has stepped down as the Read-A-Thon chair, and Bob was appointed to fill the vacancy.
IX.	The committee brainstormed various arrival day and service learning activities but agreed to do further discussion via email in the interest of time.  
X.	It was also decided that committee members would bring board and card games to the event to offer entertainment options for participants at night.  Chair Cathy will organize that at a later time when LSSP gets closer.
XI.	Chassidy volunteered to create an evaluation form for LSSP.
XII.	Committee Reports
a.	Andrea reported on behalf of the Finance & Logistics subcommittee.  She has been doing a lot of follow-up calls to building stores and Wal-Mart and receiving a good response.  She reported that one of the Lowe’s will be willing to donate a substantial amount of paint, and other stores will be donating gift certificates.  She is also talking to various Kiwanis clubs about getting lunches donated and has a good lead on pizza donations for the first night’s dinner.  She also reported that she sent out 176 letters last week to various small businesses in St. Louis soliciting cash donations.
b.	Andrea also spoke on Logistics and reported that she is currently trying to figure out what sites have what tools available and what we need to find.  She sent out an email asking for four people to volunteer as “site managers” to take charge of the project at that particular site.  She has received 3 “yeses” and needs one more.
c.	Miscellaneous tasks Andrea has been working on include finding a DJ for the dances and trying to confirm whether or not soldiers would be able to attend the Read-A-Thon.  Christine volunteered to assist her with completing these tasks.
d.	Megan spoke on behalf of the Internal & External Marketing subcommittee.  She reported that she sent out an email to the committee members assigning them newspapers, radio and television stations to contact about media coverage at the event.  She will be creating a script-like guide for everyone to use when contacting these businesses and email that out within the next day or two.  She said that radio and television stations need to be contacted as soon as possible, but the newspapers can wait until approximately two weeks before the event.  She will also be creating a new bulletin article to be sent to District Bulletin Editors.
e.	Chassidy reported that there isn’t a lot of new information on Fellowship Day.  She did, however, mention that we wouldn’t be able to have a dance in conjunction with it.  She will also contact Forest Park to get solid information regarding the activities available and the cost of each.
f.	Chair Cathy sent out an email later in the evening concerning the website.  The email reported that the index page has received 200 hits in May and 1676 hits total.
XIII.	Chair Cathy doled out assignments though email but mentioned that the chairs should delegate as necessary and everyone who hasn’t should REGISTER!!!
XIV.	The next meeting date/time was set for Tuesday, May 25 at 7:00 PST/ 8:00 MT/ 9:00 CST/ 10:00 EST.
XV.	The meeting was adjourned at 11:15 p.m. CST.

Respectfully submitted,

Megan Niehaus
LSSP Committee Secretary