LSSP Online Meeting Agenda
29 April 2004
8:30 p.m. EST/9:30 p.m. CST
I.	Call to Order—Chair Cathy called the meeting to order at 8:46 p.m. CST
II.	Roll Call—Megan called roll
		Present
•	Chair Cathy Collier
•	Andrea Cuda
•	Chassidy Dupont
•	Megan Niehaus
•	Duncan McClusky
Absent
•	Secretary Dori Schneer
•	Ava Myers
•	Trustee Abbie Alsene
•	Vice President Ryan Toth
III.	Approvals
a.	Minutes from the April 8th meeting were approved by a vote of 3-0 with the correction that Duncan’s last name be changed from McCluskey to McClusky.
IV.	General Update—Chair Cathy
a.	We currently have 24 registrations not counting most of the Committee and the International Board.  However, most of those come from two districts and more are still slated to register.
b.	No one knows of any more books to be donated.
V.	Goals for May & June
a.   Goals for May include: Radio/Television/Newspaper promotion, planning arrival day activities, planning service learning activities, planning the Read-A-Thon, creating and dispersing a newsletter to Governors and Administrators, email attendees to see if anyone has any special needs or requests, work out flight pick-ups and other arrival logistics, continue with promotion, design the sites and determine the amounts and types of materials needed, and prepare evaluation forms.
b.   Goals for June include: Creating a newsletter to send to Governors and Administrators, continue to update the website, email attendees again to see about special needs and requests, mail out agenda/what to bring information, get everything ready to pass down, get CDs and stereo for dance, print t-shirts, get pins, check up on radio/television/newspaper promotion, create the local attractions display board, and create a family and friends list.
c.	Chair Cathy will distribute this in a list to committee members for more ease in reading.

Trustee Abby entered the room at 9:08 p.m. CST.

VI.	A Commitment Challenge was given by Chair Cathy.  She expanded upon the email distributed earlier in the week about renewing your commitment to this committee.  The biggest things she shall hold the committee to are completing tasks in a timely manner, attendance at meetings, and communicating everything with the rest of the committee so everyone knows what’s going on.
VII.	Subcommittee Development was discussed and subcommittees were rearranged since some need more help and manpower than others.  The Marketing subcommittee will now include the entire committee.  Finance and Logistics will merge and retain the use of the entire committee as well while Andrea will remain the chair.  The Fellowship Day subcommittee will consist of Chassidy, and everyone will contribute to planning the Read-A-Thon.  Appointing a new Committee Secretary was also discussed.
VIII.	Receiving seven applications, the Committee continued to discuss filling the vacancy.  It was decided that three applicants would be accepted.  The meeting was closed at 10:30 EST for discussion of individual applicants.  It was decided that the Committee would accept four applications those being: Robert “Bob” Boylan, Josh Bullock, Christine Evans, and Norma Vithaynanoth.  There was a tie for the final appointment, so both were taken for a total of four new members.  The meeting was opened again at 11:28 CST.
IX.	Committee Reports
a.	Andrea reported on the Fundraising/Sponsorship/Budget subcommittee.  She said that she had only heard a positive donation request from the Home Depots around Pittsburgh, but most other businesses said they would not be donating.  She said she will send out another round of letters on Monday to smaller businesses as they probably receive less bids for donations than larger corporations.  She will also be contacting Kiwanis clubs in the St. Louis area to get either monetary donations or help with the cooking.  She is also working with Casey Keller on attaining the surplus funds from the 2003 LSSP which equals approximately $690.  Chair Cathy added that T-shirts will cost approximately $6.70 to print.
b.	Megan spoke on behalf of Internal & External Marketing subcommittee.  She reported that she has created a spreadsheet of external promotion venues in the St. Louis area that will be distributed sometime soon.  She also reported that she created a press release that was distributed to the committee via email for approval or comments.  A bulletin article and email was created earlier in the week to be sent to governors for dispersion.
c.	A report from the Logistics subcommittee was omitted for the evening.
d.	A report from the Fellowship Day subcommittee was omitted for the evening.
e.	Chair Cathy reported that the website has had 467 hits this month and 1459 to the index.
f.	A report on the Read-a-Thon was omitted for the evening.
g.	Andrea reported that she still hadn’t heard anything definite on the soldiers.
X.	The next meeting date/time will be discussed via email because some finals may not be completed by then.
XI.	The meeting was adjourned at 11:56 p.m. CST.