LSSP Online Meeting Agenda
9 March 2004
9:30 p.m. EST/8:30 p.m. CST
I.	Call to Order—Chair Cathy called the meeting to order at 8:34 CST.
II.	Formal Roll Call was skipped for the evening, but those in attendance were:
•	Chair Cathy Collier
•	Andrea Cuda
•	Chassidy Dupont
•	Ava Myers
•	Megan Niehaus
•	Trustee Abbie Alsene
•	Duncan McClusky

Absent
•	Secretary Dori Schneer
•	Joanna Sanford
•	Trustee Katie Triggs
•	International Vice President Ryan Toth

III.	Subcommittee Reports
a.	Andrea Cuda reported on behalf of the Fundraising/Sponsorship/Budget subcommittee.  She has created and dispersed a budget to the committee and plans to make a spreadsheet outlining all donations received over the coming week as well as send out more letters.  She also introduced plans to create a finance page for the website that will illustrate ways to generate funds for people to attend LSSP.  She discussed at which projects lunch would be provided.  Chair Cathy asked about the progress of setting up a bank account, and Andrea reported that she found no banks with branches in both Pennsylvania and Alabama so they could have easy access to it.  She decided that she will use a bank in Pennsylvania and have the money from CKI wired to it.
b.	Megan Niehaus reported on behalf of the Internal & External Marketing subcommittee.  She hasn’t received a lot of feedback on DCON promotion.  Everyone has their materials and assignments, so now it’s a matter of presenting the information.  Ava is creating a flyer to be distributed at district trainers.
c.	Chair Cathy reported that the website has been seeing a lot more traffic lately due in part to promotion at DCONs.
d.	Andrea tossed out the possibility of expanding the Read-a-Thon day to a much larger event.  This would generate more media coverage for the day and get more people interested in it.  Ava Myers was put in charge of the Read-a-Thon.
IV.	Approvals
	      a.    minutes
V.	General Update—Chair Cathy
a.	There have been one mail and one email registration turned in!!  It was also decided that the committee members would arrive in St. Louis the day before the festivities begin to get everything ready.  The committee agreed that they should budget an additional two rooms for the night before LSSP for committee members to say in with the caveat that it be the first thing cut from the plans if enough money isn’t available.
b.	Chair Cathy reminded everyone that monthly reports are due tomorrow and on the 14th of the month at the absolute latest.
c.	Chair Cathy set up times to call committee members to check on progress, answer any questions they might have, etc., etc.
d.	Key Club International will be donating books to LSSP as a book collection will be their ICON service project.
VI.	Site summaries were given by Chair Cathy.  
a.   For Youth in Need, the committee will need to find or supply Paint for outside of 15-passenger van, some type of "shelves" that will hold books in place that need to be 4-5 ft. wide by 10-12 ft. long.  A representative from the organization stated, "It would be nice to have things like pens, pencils, note cards and other typical library items available and stored in the vehicle. Carpet and bean bag chairs would be a neat idea since the vehicle could potentially go just about anywhere (parks, homes, childcare centers)." The number of books needed is estimated at a couple hundred.  The hours can be 9:00-5:00, they will support the Read-a-Thon, and they have restrooms and a refrigerator.
b.	The St. Louis ARCHS site covers 1000 sq. ft. and wants painting and decorating in bright colors.  A representative requested "bulletin boards, carpets, bean bags/chairs, pencil sharpeners, date stamps, pens, pencils, note cards and sleeves to put due dates if you can provide them."  The hours can be from 9:30-5:00, they will provide doughnuts, juice, and lunch; Children can help, and they will participate in the Read-a-thon.  They have a bathroom or at least a port-a-potty
c.	At Neighborhood Houses, they requested decoration and painting as long as no pink is used.  They are requesting a bulletin board; carpet square, pencils, pencil sharpener, card catalog system etc. One six foot table with 4 or 5 chairs or even bean bags would be nice.  The Size is14 by 14 feet; the number of books needed is estimated at 1,000-1,500; and children can help, but since they’re closed on Saturdays and Sundays, child participation might be low. They will participate in the Read-a-thon, and they have both restrooms and a kitchen.  They will donate lunch if we eat what is prepared for the children.
VII.	The topic of partial registration was tabled for the evening because quorum wasn’t present.
VIII.	The next meeting date/time was set for Thursday, March 25th at 8:30 CST/9:30 EST.
IX.	The meeting was adjourned at 10:10 p.m CST.