LSSP Committee Meeting Minutes
October 15, 2003

I.	Welcome
a.	Call to Order – 10:40pm
b.	Chat Room Rules – 10:42pm
c.	Roll Call – 10:46pm
i.	Present:
1.	Cathy Collier (chair)
2.	International Trustee Katie Triggs
3.	Chassidy DuPont
4.	Dori Schneer
5.	Megan Neihaus
ii.	Absent:
1.	International Trustee Abbie Alsene
2.	Andrea Cuda
3.	Joanna Sanford
4.	Ava Meyers
5.	International Vice President Ryan Toth
6.	CKI Director Casey Keller
7.	CKI Analyst Gloria Bidgood

II.	Organizational Items
a.	Appointment of Secretary (to take minutes) – 10:50pm
i.	Chassidy nominates Dori Schneer to be secretary
ii.	Megan seconds
iii.	Motion passes
1.	Dori Schneer is the secretary
b.	Introductions – 10:54
i.	Cathy
-	Andrea Cuda enters at 10:55pm
ii.	Dori
iii.	Megan
iv.	Chassidy 
v.	Andrea
vi.	Katie
c.	Confidentiality – 11:03pm
-	International Trustee Abbie enters at 11:04pm
ii.	IT Abbie discusses confidentiality rules
1.	Whatever is disucessed stays within the committee until it is made official
2.	All decisions made by committee and supported as such
3.	Chair is the only one to post information on other websites
•	It is more official this way

III.	Project Ideas – 11:11pm
a.	Discussion of possible projects
i.	Cathy asks for ideas
ii.	Dori suggests creating a children’s library and a read a thon at the end of the project
iii.	Trustee Katie suggests to talk to host club about the idea to see what area in St. Louis are in the most need for help
iv.	Cathy suggests to do more research on this topic to see if we COULD do the project
v.	Chassidy suggests doing a park clean up and building a playground
vi.	Dori brings up concerns about many people not having much to do and that it is a project (other than building the playground) that many people have done over and over again therefore not making it a unique project 
vii.	Cathy suggests a project dealing with AIDS awareness but is concerned about the feelings of members talking about STD’s all day
viii.	Megan suggests East St. Louis poverty level and that this would be a good place to look for something to do a project in such as the library project
-	Ava enters at 11:26pm
-	Abbie leaves room at 11:26pm
ix.	Chassidy suggests doing a project similar to Kingsley House
1.	More information can be found at www.kingsleyhouse.org/home.htm
x.	Cathy suggests something similar to SEND (last year’s LSSP project)
1.	More information can be found at www.beyonghousing.org/volunteer/index
xi.	Ava suggests 2 potential organizations to work with
1.	Americorps
•	www.americorps.stl.org
2.	FOCUS - St. Louis
•	www.focus.stl.org
xii.	Dori voices concern about working FOR an outside organization because we do not have any control and if something were to go wrong it is out of our hands and we can try and fix the problem and that if we work WITH we can control how the program is run
xiii.	Megan states how last year we were promised that there would be projects to work on at SEND but the week before people took them leaving us with nothing
xiv.	Ava states that we should put into consideration the committee’s management and stand
xv.	Dori agrees but throws out how it would be great to be able to have control of things so that if something needs to be changed for whatever reason, we can try to make things better
xvi.	Cathy lists current list of projects
1.	Children’s library
2.	Park clean up and playground construction
3.	AIDS awareness
4.	Something similar to Kingsley House
5.	Something similar to SEND
6.	FOCUS
7.	Americorp
xvii.	Andrea suggests 4 potential ideas
1.	Run a day camp for underprivileged children
•	With crafts, sports, lunch/snack time, reading, etc
•	Each day would focus on something new and teach kids something (example: safety, etc.)
-	Possible guest speakers
2.	Outreach Variety
•	Working with physically disabled children
•	www.varietystl.com
3.	ARC
•	www.slarc.org/childrefamily.htm
4.	Habitat for Humanity
xviii.	Dori states concerns about working with disabled children
1.	Some members may find it depressing and they may feel uncomfortable and this may turn people off to attending
xix.	Cathy asks for last minute ideas before we narrow our options down
1.	Current list
•	Children’s Library
•	Park Clean up and playground construction
•	AIDS awareness
•	Something similar to Kingsley House
•	Something similar to SEND
•	Americorp
•	FOCUS
•	Day camp for underprivileged children
•	ARC
•	Habitat for Humanity
•	Outreach Variety
b.	Suggestions for small or large project – 12:09am
i.	Dori suggests combining a couple of ideas such as the library project and building a playground or holding a day camp and for one of the days making the focus AIDS 
1.	This would allow us to have 1 main large project with smaller ones within it
ii.	Cathy states that she likes the idea of combining the library project and playground construction project together but states concerns for people being bored with nothing to do
iii.	Dori goes into detail about having smaller projects that can be done while the larger ones are going on such as arts and crafts (bookmarks, posters for the walls, creating decorations, etc), painting the walls, putting together the shelving, etc 
iv.	Cathy states she likes the idea and that we can do smaller projects that are appealing to members and then asks for comments on other projects
v.	Andrea states that we can do multiple things with the day camp project
1.	We could even have children help with any service project and can get the children involved
•	This can be very appealing to members
vi.	Cathy states that she likes the idea and to do more research on both projects
vii.	Cathy suggests narrowing down ideas
viii.	Dori suggests eliminating
1.	Something similar to SEND
2.	FOCUS
3.	Americorp
4.	Habitat for Humanity
5.	Outreach Variety
ix.	List narrow down to
1.	Library project
2.	Playground construction
3.	Day camp for underprivileged children
4.	AIDS Awareness
5.	Something similar to the Kingsley House
6.	ARC

IV.	Date – 12:27am 
a.	Cathy explains that it has been suggested to move LSSP to after International Convention because of the candidates campaigning. 
b.	Trustee Katie clarifies that it is more because of the summer classes and campaigning is a minor issue
c.	Dori states concerns about 4th of July holiday that is the day after International Convention ends
i.	There was a low attendance at International Convention this past year due to having it on the holiday weekend. People want to be home for the holiday
d.	Katie states concerns about conflicting schedules, Kiwanis family International Conventions, school, etc
e.	Cathy asks for pros/cons to before/after International Convention
f.	Chassidy states how she likes it before International Convention
i.	She states she remembers why she joined Circle K after attending LSSP
ii.	She does not feel it is political like International Convention
iii.	And she was very exhausted, much like many members, after International Convention and she just wanted to go home

g.	Cathy agrees with Chassidy and feels that it is good to get to know people from LSSP at International Convention
h.	Dori states pretty much sums up what Chassidy and Cathy said and agrees to have LSSP before International Convention
i.	Cathy asks for a motion to have LSSP before International Convention
j.	Andrea moves to keep LSSP the weekend before International Convention as it has been in the past
k.	Dori seconds
l.	Motion passes unanimously

V.	Subcommittees – 12:55am
a.	Cathy asks for everyone to email her what your ranked choices and why you want to do those and why you would be good at them
i.	Fundraising/Sponsorship/Budget
ii.	Internal Marketing
iii.	External Marketing
iv.	Logistics
v.	Fellowship Day
vi.	Website
b.	Cathy also states that if you would like to a chair please state that as well and explain which one and why
c.	Any questions please contact Cathy, Trustee Katie or Trustee Abbie
i.	Cathy: cathiness@fastmail.fm
ii.	Katie: CKITrusteeKT@yahoo.com
iii.	Abbie: AbbieCKI@yahoo.com
d.	General directives will be sent out to give an idea about what each committee will be in charge of

VI.	Promotion – 1:00am
a.	Talk LSSP up to everyone
i.	Kiwanis Family East is coming up…start talking about it then
ii.	Start now with promoting…the sooner we start, the more potential members will attend

VII.	Regular Meeting Time – 1:02am
a.	Everyone agrees to continue to hold meetings on Wednesdays at 10:30 EST / 9:30 CST
b.	Instead of meeting once a month, we will meet 2 times a month so that we can have shorter meetings
i.	Each meeting will have 1 or 2 specific focuses not several
c.	Next meeting will be October 29, 2003 at 10:30 EST / 9:30 CST
VIII.	Contact Information – 1:12am
a.	Send all information including email address to Cathy ASAP
IX.	Goal Setting – 1:14am
a.	This will be discussed at the October 29th meeting 
X.	Assignments – 1:15am
a.	Cathy will email them out over the reflector ASAP
b.	Trustee Katie questions whether the committee would like to have non-voting members help out but not have a vote on actions of the committee
c.	Megan thinks it is a great idea and that they are great resources as long as there are not too many
i.	She gives the example of Duncan
d.	Trustee Katie agrees that it is great, especially members from the area
e.	All present are in favor of non-voting members as long as there are not too many to help

XI.	Adjournment
a.	Dori moves to adjourn meeting
b.	Chassidy seconds
c.	Meeting adjourns at 1:25am

Respectfully submitted by: Dori Schneer	October 17, 2003