| United Pagan Kingdom Constitution. |
| 6.2 The Vice President:
a. To be the deputy of the President in all respects, and assume the powers and duties of the Presidential office in the event of the President being absent. b. In the event of a motion of no confidence in the President being proposed, assume that role for the period between the proposal being made and the matter being resolved. (to the point at which the result is known). In the event that a motion of no-confidence in the President is passed or the President resigns or is dismissed in accordance with the provisions of this constitution, then the role of President shall be assumed by the Vice President until such time, during the current year that the AGM comes around and a new President is elected. c. They will work with the President on all internal issues d. They will be a cheque signatory to the United Pagan Kingdom�s bank account. 6.3 The Secretary: a. The secretary will organise and publicise all United Pagan Kingdom meetings, in consultation with the Executive Committee. b. They will draw up and circulate the agendas for every meeting. c. They will ensure that the minutes are taken of every United Pagan Kingdom meeting and ensure that copies are distributed to the Executive Committee members within 5 days. They will also put a copy on the e-group and the forum board for the members to read. d. They will ensure that there is an efficient and accessible filing system to keep the United Pagan Kingdom in accordance the Data Protection legislation. e. They will ensure that all documents such as the constitution, instruments and any correspondence are kept safely f. They will write letters on behalf of the United Pagan Kingdom at the request of the Executive Committee 6.4 The Treasurer: a. In consultation with the President, they will draft the United Pagan Kingdom�s annual budget and monitor expenses b. They will present an update of the income and expenditure of the United Pagan Kingdom to the Executive Committee every 4 months. c. They will be a signatory to the United Pagan Kingdom�s bank account. d. In conjunction with the President, they will ensure that all financial transactions are legitimate and that the necessary records and receipts are kept for all transactions. e. In conjunction with the President, they will arrange for the United Pagan Kingdom�s accounts to be audited annually. f. They will be responsible for sending out promptly invoices for money owed to the United Pagan Kingdom. g. They will be responsible for paying any bills when they are due. h. They shall open and/or maintain a bank account in the name of the organisation. All cheques must be signed by the Treasurer and at least one nominated Committee member. Unless there are exceptional circumstances, approved by the Chair, there will only be one bank account for the organisation, into which all receipts etc are paid. 7. Any member or officer delegated to represent the organisation in consultation with any other body shall act on the instructions of the organisation and shall report back to the following Committee or General Meeting, whichever is the sooner. 8. Finance: a. All money raised by or on behalf of the organisation is to be used only to further the aims of the organisation. b. The committee has the power to raise funds on behalf of the organisation. c. Cheque signatories will be nominated by the committee, (one to be the Treasurer). There shall be three signatories. d. All cheques and instructions to the organisation's bankers shall require two of the agreed signatures. These should not be from the same household. e. The accounts shall be made available to members at the AGM, if monies have changed hands. 9. Quorum: a. No General Meeting or Annual General Meeting shall take place if less than 10% of members are present. b. No committee meeting shall take place if less than four members of the committee are present. 10. Alteration of the Constitution a. Any proposal to alter this constitution must be submitted to the Secretary, not less than 14 days before the meeting at which it is to be discussed. Any alteration requires the approval of two-thirds of those present and voting at the meeting. b. Changes to the constitution must be agreed by two thirds of the Members present at the meeting. 11. Dissolution a. The organisation may only be dissolved at a Special General Meeting called for that purpose and must be advertised fourteen days before the meeting. b. A proposal to dissolve the organisation shall take effect only if agreed by two thirds of the members present at the meeting. c. Any assets (financial or otherwise) remaining after the payment of all debts and liabilities shall be given to charitable purposes that benefit families and individuals on a low income and meet the wishes of the members of the meeting. d. The Committee, or if a Committee no longer exists, a majority of remaining members of the organisation, can propose that the organisation should be dissolved. For the sole purpose of dissolution, a quorum need not apply and the organisation may be dissolved by a two-thirds majority of those present. 12. Voting: a. Any member may make a proposal. In order for it to be voted on by other members, it must be seconded, or supported, by someone. b. Only members present at the meeting may vote. If for some reason a member cannot attend but wishes to vote they may forward their vote to the Secretary no less than 7 days before the meeting in writing/email. c. Before voting any member may propose an amendment, which must also be seconded. d. No person shall exercise more than one vote even if they hold more than one position within the United Pagan Kingdom. e. In the event of an equal vote, the Chair shall have the casting vote. 13. RESIGNATION AND DISMISSAL OF EXECUTIVE COMMITTEE: a. Any resignation of an Executive member shall be confirmed in writing and addressed to the secretary. b. If any member of the Executive board is found guilty of any infringement of the constitution they shall be removed from post at an EGM. 14. COMPLAINTS PROCEDURE: a. In the event of a complaint against any member of the United Pagan Kingdom the complaints procedure contained in this constitution shall be applied. The decision of the Committee is final. b. Any Executive member, Committee Member or Officer with a complaint against them will be suspended for the time of the investigation and the role will be filled by another member of the Committee. If any complaint against a member of the United Pagan Kingdom is filed then their membership will be suspended until an investigation can take place at an EGM. c. Any complaint must be made in writing to the Secretary within 7 days of the event. If the complaint is against the Secretary then the letter will go to the Chair. d. Any investigation that is needed will be carried out by the remaining Committee and the result will be given to the Chair or Vice Chair to carry out any disciplinary Procedure needed. e. Disciplinary Procedures will be done at an EGM and it will be down to the Executive members to decide whether their post/membership will be revoked permanently. 15. Equal Opportunities. a. The United Pagan Kingdom believes it must work towards the harmonious functioning of a multi-racial, multi-faith community. b. It is therefore committed to opposing all forms of discrimination and oppression faced by all ethnic communities; religious groups, women, gay men and lesbians; and by people with disabilities. The organisation is also committed to acting without discrimination on the grounds of nationality, political or religious belief. c. The organisation will introduce measures to remove direct and indirect discrimination in any of its activities. d. The organisation will work towards the development of an awareness of equal opportunity issues and genuine equality of opportunity. e. All members of this organisation will have to sign a copy of the equal opportunities policy in the appendix of this constitution. 16. Standing Orders. Members of the organisation should behave in a reasonable manner when attending meetings or any functions. a. Members shall respect each other�s opinions b. There will be no forms of discriminatory language or behaviour c. Members acting unreasonably will be given up to three verbal warnings by the Chair; if this is ignored they will be asked to leave the meeting. STANDING ORDERS CONFIDENTIALITY: All members shall respect each other�s confidentiality, whether present or not. Members should refrain from mentioning specific individuals as this may lead to embarrassment or breakdown the right to confidentiality. DISCRIMINATION: No Member will discriminate on any grounds against any other member or member of the public. Discriminatory language will not be used in discussions. All those who attend meetings have the right to be treated with dignity and respect regardless of their race, colour, ethnic or national origins, nationality, gender, marital status, age, sexuality, religion or any other matter, which causes people to be treated with injustice. CONSTITUTION: All members should familiarise themselves with the constitution to ensure that they continue to meet the aims and objectives of the United Pagan Kingdom. Signing a membership form implies intent to do so. POLITICAL AFFILIATION: Individual members may be affiliated to or be a member of a political party but they may not represent a political party within the United Pagan Kingdom. CONDUCT OF MEETINGS: * The Chair shall welcome members and others to the meetings. * The Chair should generally avoid getting involved in debates at meetings. * The Chair�s main role is to guide the meeting. * Speakers should go through the Chair and keep to the subject in hand. * Only one member should speak at a time and there should be no interrupting or private discussions. * Meetings must start at the stated time and keep to the agenda. * Late arrivals should enter quietly and not disturb the meeting with apologies * If things are getting heated, a five minute time out can be called at the Chair�s discretion * Each member deciding to attend a meeting should ensure they are prepared by reading the relevant paperwork before the meeting. This will be assumed by the Chair. BREACH OF CODE OF CONDUCT: If any member of the United Pagan Kingdom or member of the public does not abide by the code of conduct, the Chair will warn that if they break the code again, they will be asked to leave the meeting. The Chair may give the person breaking the code, a further two warnings (a maximum of three warnings) If the person continues to ignore the code, the Chair will ask the meeting to vote on whether the person should be asked to leave the meeting. (A copy of the constitution should be signed at the AGM by the Chair and another committee member this could be the Vice Chair, Treasurer or Secretary.) This constitution was adopted as the constitution of the United Pagan Kingdom at a public meeting held on the: At Signed (Chair) Signed |
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