Preparation Tasks
The seven dates for the monthly LF Presentations are selected and submitted to the National Coordinator who will then select the Presenters.
After the dates have been selected, the On-site Coordinator selects an appropriate venue and makes tentative reservations.
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Helps to determine the local budget for the LF Program and discern the fee to be charged to the participants
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Mails out an outreach publicity letter detailing the contents of the LF Program and the prerequisites required to attend, which will determine if there are enough individuals to present a LF series.
NOTE: Sample letters to participants are available upon request.
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Works with the National LF Coordinator in formulating dates so process of scheduling the LF Presenters commissioned by Contemplative Outreach to present these materials may be finalized.
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Assists with the Registration process.
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Chooses a small committee from among particpants who will consent to serve as assistants to help with the tasks required to present the LF Program.
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Arranges for the food, beverage and hospitality.
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Mails out Introductory Letter to participants, welcoming them and giving them further instructions about where to arrive on the first day, etc.
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Organizes/creates the folders for the LF Program to be issued to the participants. (Folders include schedule, participants list, vision statement of CO, Centering Prayer brochure.)
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Dialogues with the visiting presenters to ensure that they will be picked up at the airport and hosted at a local volunteer's home. Determines any special needs they may have.
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Obtains in advance, the materials from each of the presenters to be copied and issued to the participants for their folders. Also, determines what special equipment a Presenter may need.
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Keeps a master list of attendance.
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Obtains in advance the checks needed to pay the stipend to the visiting Presenters and also to the venue and caterer if any.
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Compiles evaluations and sends summary to the National LF Coordinator.