LIMPSFIELD PARISH COUNCIL

Minutes of the Meeting held on Tuesday, 1 July 2003, in the school hall, Limpsfield CE Infant School, Limpsfield at 7.30 pm

PRESENT: Vice Chairman Mrs A Williams (AW), Councillors Mr B Alexander (BA), Mrs R Harris (RH), Mrs C Heijmer (CH), Mr J Pannett (JP),  Mrs L Wingate (LW)

1.0 APOLOGIES

Apologies were received from Mr C Walker and Mr J Jensen. Mr B Alexander gave notice that he would be arriving late to the meeting.

Mrs A Williams chaired the meeting in the absence of the Chairman, Mr C Walker.

2.0 MINUTES

The minutes of the previous meeting were approved and signed as a true record.

3.0 MATTERS ARISING

The Clerk has received the Encams clean-up pack from TDC.

4.0 PUBLIC SESSION

There were no members of the public present.

5.0 MEMORIAL PLAQUE

The Chairman reported that Mrs A Hollywood had expressed a wish for a bench to be installed in the village in memory of Roger Hollywood. The Clerk has written to TDC to request permission to install a bench on the triangle of land adjacent to the memorial stores.

6.0 COUNTY & DISTRICT COUNCILLOR REPORTS

There were none received. Mr C Hall contacted the Clerk to notify his intention to attend the September meeting of the council.

7.0 CHAIRMAN'S REPORT (including correspondence)

Corrrespondence:

· Standards Board for England - Code of Conduct video and booklet. Circulated.

· DEFRA - The Quality Parish & Town Council Scheme explained. Defer to August meeting.

· Surrey Hills Management Consultation Document. Comments by 15/10/03.

· Master Park Management Committee - letter of thanks for donation.

· Surrey Crimestoppers - letter of thanks for grant.

· Surrey Compact Draft for Consultation - closing date 3/10/03. Circulated.

· TDC - invitation to the Annual Civic Service at St Peter & St Paul Church, Chaldon at 11.00 am on Sunday 20 July.

· Oxted Parish Council - minutes of the meetings held on 8/04/03 and 13/5/03.

· Tandridge Local Committee - decision log from 23/4/03 and 6/6/03 meetings.

· SCC - Surrey Minerals Replacement Local Plan 2004 -2016. Invitation to a public meeting on 14/7/03 to discuss key issues and options.

· Stephen Mills - e-mail about Gatwick airport expansion plans.

8.0 PARISH COUNCILLORS' REPORTS

8.1 Rights of Way

· SCC - Rights of Way Progress Report 2002/03 (LW).

· SCC - copy of Notice of Direction to Remove Encroaching Crop on PF 219 served upon Mr J Downing, Wintersell Farm, Dwelly Lane.

· SCC has indicated that broken stiles will continue to be replaced by kissing gates where feasible and financially viable on an ongoing basis. LW reported that the stiles on footpath 604 are now obsolete and could be removed by the landowner.

8.2 Planning

Correspondence:

· Mono Consultants Ltd - pre-application correspondence for a Vodafone facility at Black Robins Farm, Grants Lane.

· Copy of letter sent by Mr & Mrs D Ferguson to Mr C Morley, Project Manager, NCH Pastens, Pains Hill, Limpsfield.

· Planning & Compulsory Purchase Bill 2002. Clerk to write to Nick Skellett in support of Surrey County Council's stance on the bill, but expressing the Parish Council's view that planning applications for schools and other County Council owned properties should be subject to the same planning constraints and district authority control as other planning applications. Action: Clerk

Planning Application List No 22, 23, 24, 25

No objections to

TA/2003/792 ROBINS WOOD, UVEDALE ROAD, OXTED. ERECTION OF TWO STOREY REAR EXTENSION, WITH ACCOMMODATION IN ROOF AND ERECTION OF PITCHED ROOF OVER EXISTING DORMER TO WEST ELEVATION.

TA/2003/752 24, SNATTS HILL, OXTED. WIDENING OF EXISTING DRIVE AND ACCESS.

TA/2003/884/TPO WOODLANDS, CAXTON LANE, LIMPSFIELD CHART. TPO 7 (GODSTONE) W.1 - CROWN LIFT BEECH TREE BY 3 METRES.

TA/2003/912 47, PADBROOK, LIMPSFIELD. ERECTION OF SINGLE STOREY REAR EXTENSION AND CONVERSION OF PART OF EXISTING GARAGE TO UTILITY ROOM.

TA/2003/853 26,PARK ROAD,LIMPSFIELD. ERECTION OF TWO STOREY REAR EXTENSION TOGETHER WITH TWO REAR DORMER WINDOWS AND THREE FRONT DORMER WINDOWS. (AMENDED DESIGN TO PREVIOUSLY APPROVED SCHEME TA/2002/967).

TA/2003/926 GREENFIELD COTTAGE, PAINS HILL, LIMPSFIELD. EXTENSIONS TO PART OF EXISTING ROOF TO PROVIDE ADDITIONAL ACCOMMODATION WITHIN ROOF SPACE.

Mr J Pannett declared an interest in the following application. JP then addressed members speaking as a representative of the Pastens Road Residents' Association. The Chairman read out a copy of Mr C Hall's e-mail to Mr R Evans regarding this application.

TA/2003/809 PASTENS RESIDENTIAL CARE HOME, PASTENS ROAD, OXTED. CONSTRUCTION OF CAR PARK PROVIDING 10 SPACES WITH NEW ACCESS TO PASTENS ROAD AND ERECTION OF 1.8M HIGH REPLACEMENT CLOSEBOARDED FENCE. Members were in support of the application subject to an "informative" being placed on file that there should be no further development of NCH Pastens without planning constraints.

Objections to

TA/2003/864 HATCHERS COTTAGE, DWELLY LANE, EDENBRIDGE. ERECTION OF SIDE CONSERVATORY. Object on the grounds that this small cottage has already been increased in size by some 70%.

TA/2003/938 BOULTHURST FARM, PAINS HILL, OXTED. CHANGE OF USE AND ALTERATIONS TO AGRICULTURAL BARN TO PROVIDE EDUCATIONAL ART STUDIO WITH ANCILLARY FACILITIES. CHANGE OF USE AND ALTERATIONS TO AGRICULTURAL BARN TO PROVIDE EDUCATIONAL ART STUDIO WITH ANCILLARY FACILITIES. Object on the grounds that major reconstruction would be required to provide the proposed facilites which would contravene policy RE6.A of the Local Plan. Object to any commercial use of this Green Belt site.

Applications for Certificates of Lawfulness (no comments forwarded to TDC)

TA/2003/815 HEATHSIDE, CHAPEL ROAD, LIMPSFIELD. ERECTION OF POOL HOUSE.

TA/2003/816 HEATHSIDE, CHAPEL ROAD, LIMPSFIELD. ERECTION OF TREE HOUSE.

TA/2003/848 180A, BLUEHOUSE LANE, OXTED. ERECTION OF REAR CONSERVATORY.

Planning Appeal Dismissed

TA/2002/P/750 Manor House Villa Stables, High Street, Limpsfield. Removal of 3 velux windows from the east elevation of the stable block roof and the re-positioning of 2 velux windows to the west elevation and the introduction of 1 velux window to the south elevation hip roof.

Planning Appeal Allowed

TA/00/P/124/A1 Manor House Villa Stables, High Street, Limpsfield. The retention of two external finishes (i) the use of autumn blend Redland roof tiles; (ii) the courtyard covering of shingle and hardstanding brick at entrance.

Planning refusals

TA2003/626 Land at Clacket Lane Sandpit, Clacket Lane, Westerham. Temporary use of the land for the manufacture of topsoil from imported compost and subsoil for the final restoration of Clacket Lane sandpit.

Planning Approvals

TA/2003/334 33 Stoneleigh Road, Limpsfield Chart. Demolition of existing single storey element and erection of 2 storey side extension.

TA/2003/255 26 Stoneleigh Road, Limpsfield Chart. Demolition of existing garage. Erection of 2 storey side and rear extensions incorporating replacement garage; erection of single storey front extension, first floor front extension and rear conservatory.

TA/2003/519/520 Rosewell Cottage, High Street, Limpsfield. Formation of vehicular access.

TA/2003/319 77 Park Road, Limpsfield. Demolition of garage, utility and boiler room and erection of two storey side and first floor rear extensions.

TA/2003/326 St Peter's Rectory, High Street, Limpsfield. Tree works.

TA/2003/400 39 Granville Road, Oxted. Erection of first floor rear extension.

TA/2003/498 Manor Cottage, High Street, Limpsfield. Demolition of one chimney and alteration to existing window to provide entrance door.

TA/2003/307 Briars Cross Cottage, Ridlands Lane, Limpsfield. Erection of first floor side extension.

8.3 Highways

Correspondence:

· SCC - Consultation on the possible closure of White Lane, Titsey. The first task group meeting will be held on Wednesday, 9 July 2003, 10.00 am - 12 noon in the Lyndsay Narcisi Room, Tandridge District Council offices. Members were in agreement that RH should put forward the recommendation to make White Lane one way only 'down' the Lane. Action: RH

· Bluehouse Lane verges: Keith Masters, TDC Amenity Services, has written to Cllr P Langham about the frequency of street sweeping in Bluehouse Lane.

· Bluehouse Lane traffic calming - Colin Hall is trying to set up a new task group to concentrate on the eastern end of the lane. It was agreed that the Clerk should write to the Local Committee highlighting the need to address safety issues in Bluehouse Lane as a matter of urgency.

Action: Clerk

· The leaning traffic light in Wolfs Row has been reported to highways twice.

· RH raised the problem of HGV's using Featherbed Lane. It was agreed to write to Highways recommending "unsuitable for HGV traffic" notices be installed where appropriate.

Action: Clerk

· Members expressed concerns about safety at the new mini roundabout at the top of Titsey Hill. Clerk to write to highways requesting that these be taken into account when the safety audit is carried out. Action: Clerk

· The parish council's attention has been drawn to the fact that rubbish sacks are being removed from dustbins and gathered together at one collection point in the road for a later pick up by the dust cart. Bags are splitting on the way to the collection point where they are sometimes left for periods of up to 3 hours during which time animals are often attracted to them spreading rubbish about. Clerk to query this new practise - formerly rubbish was collected in one clean, co-ordinated process.

Action: Clerk

· The hedges along the boundary of the Limpsfield Lawn Tennis Club and Limpsfield High Street are overhanging the pavement. Clerk to write to LLTC requesting these to be cut back.

Action: Clerk

8.4 Publicity

Taxi vouchers have been received. An editorial for the village newsletters has been given to BA and JJ.

Action: BA / JJ

8.5 Trees, Village Green & Parish Office

Drinking fountain: the Clerk has requested Kavbro to repair the roof, the broken seats and tap and to assess whether guttering can be installed. Post meeting note: Kavbro chased again 10/7/03.

Members returned archived files with lists of contents to AW.

9.0 REPORTS FROM REPRESENTATIVES ON OUTSIDE BODIES

9.1 Limpsfield Common

AW welcomed Mark Richards to the meeting. Concern about dog fouling on the common was raised at the recent AGM of the Commons Committee. There is no easy solution to this problem. The Greensand Way is currently being resurfaced using sandstone from the local quarry. The National Trust is trying to stop homes backing onto West Heath dumping garden rubbish on the common. It has also been noted that tarmac has been laid without permission on sections of the track across the common. This is being taken up with the planning enforcement department. Measures are being looked at to prevent damage to verges by cars travelling along Brick Kiln Lane.

9.2 Limpsfield School

The Clerk reported on behalf of JJ that Mrs R Moore has been appointed head teacher to the school with effect from January 2004. Mrs R Moore had previously taught at the school. Fifteen laptop computers and a projector have been ordered for the school using monies raised by the Limpsfield School Association.

The children had enjoyed been taken out onto the common by Mark Richards to study trees and hedges.

9.3 Police Community Partnership Group

The next meeting will be held at the Bluehouse Lane Social Centre at 8.00 pm on 9 July 2003.

10.0 FINANCE

10.1 Approval of the Statement of Assurance section of the Annual Return for the accounts year ended 31 March 2003. Members approved the Statement of Assurance which was certified by the Chairman and the Clerk.

10.2 Subscriptions - GACC. Resolved: to renew annual subscription at a cost of £10.00

10.3 Accounts for Payment

· Clerk's salary June (so 26 June 2003) £380.66

· Seeboard direct debit £1.86

· Post Office Counters (100 x 2nd class stamps)(chq 181) £20.00

· SCAPTC (postage for Good Councillors Guides)(chq 182) £4.58

· Old Oxted Landscapers (grass cutting)(chq 183) £92.00

· GACC subscription (chq 184) £10.00

· St Peter's Hall (hall hire for AGM on 19/3/03)(chq 185) £44.00

· Limpsfield CE Infant School (6 months hall hire)(chq 186) £90.00

· Tandridge District Council (election charges)(chq 187) £79.64

11.0 ANY OTHER BUSINESS

It was agreed to invite Mrs Ann Osborn to the October meeting to update members on the workings of the Tandridge Local Committee. Action: Clerk

12.0 DATE OF NEXT MEETING

The next meeting will be held on Tuesday, 5 August 2003.

The meeting closed at 9.55 pm.