LIMPSFIELD PARISH COUNCIL
Minutes of
the Meeting held on
in the school hall, Limpsfield CE Infant
School, Limpsfield at
PRESENT: Chairman Mrs A Williams (AW)
Councillors Mr B Alexander (BA), Mrs R Harris (RH),
Mrs
C Heijmer (CH), Mr J Jensen (JJ), Mr D Marnham (DM),
Mr
J Pannett (JP), Mr C Walker (CW), Mrs L Wingate (LW)
In attendance: Clerk Mrs
G Cannon
1. ELECTION OF CHAIRMAN for the Council year 2005/06
Mrs A Williams was nominated by Mr B Alexander, seconded by Mrs L Wingate,
and elected Chairman of the Council for the ensuing year.
2. ELECTION OF VICE CHAIRMAN for the Council year 2005/06
Mr B Alexander was nominated by Mr C
Walker, seconded by Mr D Marnham, and elected Vice Chairman of the Council for
the ensuing year.
3.
ACCEPTANCE OF OFFICE OF CHAIRMAN AND VICE CHAIRMAN
Mrs A Williams accepted the office of Chairman. Mr B Alexander accepted the office of
Vice-Chairman. Both Members signed
Declarations of Acceptance of Office.
4.0 APOLOGIES
There were
no apologies.
5.0
CO-OPTION OF PARISH COUNCILLOR
The
Chairman welcomed Mrs Stella Bryant to the meeting. Mrs Bryant was nominated by
Mr J Pannett and seconded by Mr D Marnham to the post of Parish Councillor. Mrs Bryant was duly co-opted to the office of
Member of the Parish Council and signed the Declaration of Acceptance of
Office.
6.0
APPOINTMENT OF COMMITTEES & REPRESENTATIVE ON OUTSIDE BODIES:
The Chairman recommended the
dissolution of the Allotment Committee which had completed its work. The Chairman made the following appointments:
|
Office: |
First
Member |
Second/third
Member |
|
Rights of Way |
David Marnham |
|
|
Planning |
Charlotte Heijmer |
Brian Alexander |
|
Highways |
Rosalyn Harris |
Lucy Wingate |
|
Publicity |
Brian Alexander |
|
|
Trees & Parish Property |
Colin Walker |
Stella Bryant |
|
|
|
|
|
|
|
|
|
Finance
Committee: |
John Pannett (Chair) |
David Marnham / Angela Williams |
|
Parish
Plan Committee: |
Colin Walker |
John Pannett / Angela Williams |
|
|
|
|
|
Outside
Bodies: |
|
|
|
Limpsfield Common |
Angela Williams |
|
|
|
Stella Bryant |
|
|
PCPG |
Angela Williams |
|
|
Limpsfield in Bloom |
Lucy Wingate |
Angela Williams |
7.0 MINUTES
The minutes of
the previous meeting were approved and signed as a true record.
8.0 MATTERS ARISING
LW expressed concern about the
motorbikes that were using West Heath for scrambling. AW confirmed that the Police and the
Limpsfield Common Committee were aware of the problems.
9.0 PUBLIC SESSION
The Chairman welcomed the public
to the meeting and invited Mark Richards to give his report on Limpsfield
Common (see minute 13.1). Mark also
mentioned that motorbikes were causing a nuisance in
Mr Ron Bristow
reported back on Councillor’s concerns about the frequent sounding of train
horns on the railway line south of Oxted.
Network Rail has advised that the new trains have louder horns and these
are gradually being taken back to the depot to have horn volumes reduced. LW mentioned that similar problems were being
experienced near Lingfield and agreed to try and get copies of any relevant
correspondence that had been entered into. Action: LW
The Chairman invited a member of the Limpsfield Chart Playground
Association to address the floor:
Amanda Masters introduced Clare
Calderwood, Angela Howells and Jocelyn Critchett and explained that they were
now a formally constituted Association that had recently applied for charitable
status. A major sticking point had been
encountered in the advanced stages of the negotiations with the National Trust
in relation to the lease of land. The Trust
had expressed a preference to have as a tenant a formally constituted body that
could take on the long term responsibility of the playground rather than
individually named members of a committee who would of necessity change from
time to time. Angela Howells explained
that the Association would be willing to fund the playground equipment, to
establish a ‘sinking fund’ in the event that the playground should become
dilapidated, and to hold annual fund raising events to cover the cost of annual
inspection, maintenance and repairs.
Amanda formally asked the Parish Council to consider the possibility of
the playground coming under the umbrella of the Parish Council.
The Clerk confirmed that public
liability insurance for the playground could be covered by the Parish Council’s
existing insurance policy (without further premium) provided the following
criteria were complied with:
1. The minutes of the meetings of a
sub-committee [Playground Association] form part of and are incorporated into
the minutes of the Parish Council;
2. Meetings of a sub-committee are open to the
public in the same way as the Parish Council meetings are;
3. Any accounts of a sub-committee form part of
the accounts of the Parish Council and are subject to the Council’s audit.
Playground equipment could be
insured at a cost of £13.00 per £1,000 of equipment.
Mark Richards suggested
contacting Holmwood Parish Council who had a playground on National Trust
land. RH mentioned that the playground
on
Resolved:
that AW /BA and DM would form a Playground
Committee tasked with looking into the request by the Playground Association in
greater detail.
10.0 COUNTY & DISTRICT COUNCILLOR REPORTS
There were no reports received.
11.0 CHAIRMAN’S REPORT (including correspondence)
Corrrespondence:
·
Westerham
Parish Council – invitation to the Annual
Parish Meeting to be held in Crockham Village Hall on Monday, 25 April 2005 at
7.30 pm. Decline.
·
Tatsfield
Parish Council – invitation to the Annual
Parish Meeting to be held at Village Hall, Westmore Green, Tatsfield on
Wednesday, 25 May 2005 at 8.00 pm. AW/LW
to attend.
Action: AW/LW
·
Woldingham
Parish Council – invitation to attend the
Annual Meeting to be held at Woldingham Village Hall on Thursday, 12 May 2005
at 7.30 pm. AW/BA to attend. Action: AW/BA
·
South
East Surrey Care Assocition – invitation to attend the
Annual General Meeting to be held on Monday, 16 May at the Church Hall, St
Stephen’s Church, South Godstone at 2.30 pm.
Decline.
·
TDC – Tandridge LDF Revised Statement of Community Involvement. Comments by
·
GACC – request to Parish Councils to respond to the consultation on the new
BAA master plan by
·
·
·
Tandridge
Access Group – invitation to AGM to be held in
the Council Offices on
7 June 2005
·
The Standards Board –
Consultation paper on the review of the Code of Conduct for Members. AW has now received comments from all but one
Councillor and will send off a collective response to the consultation. Action: AW
12.0 PARISH COUNCILLORS’ REPORTS
12.1 Allotments Committee
There was no further business to
report.
12.2
Parish
Plan Committee
There was nothing to report. A further meeting is to be arranged shortly.
12.3 Rights of Way
Footpath
210: SCC Rights of
Way has confirmed that the diverted footpath would be sited on the other side
of the hedge and have a width of 2.0 metres.
Upgrading of footpaths 52 & 53: a response has
now been sent to David Kennington’s letter.
Clerk to follow up before next meeting. Action: Clerk
DM reported
that a couple of other issues had arisen concerning the footpath across the
Glebe Field and these had been dealt with.
DM suggested that the co-option of Stella Bryant to the Council would
present a good opportunity to reorganise footpath responsibilities. It was agreed that DM would issue a revised
schedule at the next meeting. AW
reminded members to try to walk their footpaths now that the growing season was
well underway.
12.4 Planning
The Hay Barn,
Planning (cont’d)
Boulthurst Farm: the
developments at Boulthurst Farm were discussed in detail, several Members
having visited the site prior to the meeting to see the changes that had
occurred. It was agreed to send a letter
drafted by the Clerk, subject to a few amendments, to the Planning Department highlighting
the Parish Council’s concerns
Correspondence:
·
Copies
of correspondence from objectors to planning application at
Objections to
TA/2005/443/TCA GALLETS, HIGH STREET, LIMPSFIELD
FELL 1 APPLE, 1
TA/2005/449 10 JOHN BURNS COTTAGES,
TA/2005/464 6 STONELEIGH ROAD, LIMPSFIELD
DEMOLITION OF CARPORT AND ERECTION
OF DETACHED DOUBLE GARAGE. ERECTION OF REAR CONSERVATORY.
Object to the disproportionate size of a double garage at the end of this
terraced house. A single garage would
fit in better.
TA/2005/471/TCA REDFERN, HIGH STREET, LIMPSFIELD
REMOVE 3 HAWTHORN AND 1 MAPLE.
REDUCE 2 CONIFERS BY UP TO 50 %. REDUCE 1 MAPLE AND 1 AMELANCHIER BY 30%. Object to removing 3 hawthorns without a
valid reason.
CW declared a prejudicial interest
in the following application and withdrew from the meeting.
TA/2005/532 10 PARK ROAD, LIMPSFIELD
DEMOLITION OF STABLE BLOCK, CHIMNEY AND CONSERVATORY. ERECTION OF 2 X 5
BED HOUSES EACH WITH DETACHED DOUBLE GARAGE. Reiterate
previous objections to a back land development of this nature.
TA/2005/516
ESSINGTON CORNER, PAINS HILL, LIMPSFIELD
ERECTION OF SINGLE STOREY REAR EXTENSION
TA/2005/522/TPO
BEECHDENE,
TPO 45 (T) - CROWN THIN CEDAR BY 5-10%, CROWN LIFT CANOPY
TO THE LEVEL OF LOWEST ROADSIDE LIMB AND REMOVE ONE LIMB OVER GARAGE
TA/2005/523/TPO BEECHDENE,
TPO 45 (T) - CROWN THIN CEDAR BY 5 - 10%, CROWN LIFT CANOPY TO THE LEVEL
OF LOWEST ROADSIDE LIMB AND REDUCE LIMB OVER GARAGE BY UP TO 50%
TA/2005/542 85,
DEMOLITION
OF EXISTING GARAGE/CAR PORT. ERECTION OF 2 STOREY SIDE EXTENSION & SINGLE
STOREY INFILL SIDE EXTENSION WITH FIRST FLOOR OVER EXISTING REAR ADDITION.
TA/2005/551 ROSE COTTAGE, HIGH STREET, LIMPSFIELD
MOVE KITCHEN DOOR, CREATE EXTENDED CUPBOARDS UNDER THE STAIRS, REMOVE
LOWER STAIR HALL WALL AND REPLACE WITH OAK RETAINING RAILS/STAIR POSTS.
(APPLICATION FOR LISTED BUILDING CONSENT)
TA/2005/572 MARIE
CURIE RESEARCH INSTITUTE,TREVEREUX HILL,
LIMPSFIELD CHART
ERECTION OF TWO GRP ENCLOSURES FOR
ELECTRICITY TRANSFORMERS, MAIN SWTICH AND METERS
No
objections
(cont’d)
TA/2005/613/TCA CORNER COTTAGE, 10 STANHOPES, LIMPSFIELD
FELL 5 X
Planning Applications Withdrawn
TA/2004/1759 24 Westerham Road, Limpsfield
Demolition
of existing garage. Erection of two
storey side/rear extension, first floor extension and single storey front
extension. Amended plans to show revised
fenestration details and site plan.
TA/2005/260 27 Granville Road, Limpsfield
Erection of
detached garage with room over.
TA/2005/331/TPO Wistful,
TPO192 (T) Fell 4 beeches (subject to heavy headed
standard replanting of 5 trees); crown reduce/shape one beech and one maple by
approx 25%.
TA/2005/189 Waterfall,
Formation of new vehicular access. Erection of part single storey and part two
storey side extension.
TA/2005/257 68 Granville Road, Limpsfield
Demolition of existing garage. Erection of two storey side extension.
TA/2005/279 29 Granville Road, Limpsfield
Erection of rear conservatory.
TA/2005/267 Limpsfield CE Infant School, Limpsfield
Common, Limpsfield
Erection of single storey extension and access ramp. Members were concerned to note that this
application had been approved in spite of their objections. Clerk to write to Bob Evans.
Action: Clerk
TA/2005/443/TCA Gallets, High Street, Limpsfield
Fell 1 apple, 1 plum and 1 lime
tree. Feduce 1 false acacia by 10%.
TA/2005/471/TCA Redfern, High Street, Limpsfield
Remove 3 hawthorn and 1 maple.
reduce 2 conifers by up to 50 %. Reduce
1 maple and 1 amelanchier by 30%.
Planning Appeals
TA/2004/2005 The Ridge,
Demolition
of existing shed and erection of detached 5 bed dwelling with detached garage.
TA/2005/216 Chartlands,
Erection of
bungalow with attached garage.
12.5 Highways
Correspondence:
·
Highways Agency – a comprehensive
reply to the PC’s letter about the widening scheme. It is possible that the public information
exhibition for Section 2 of the Scheme (junctions 5 to 7) will take place in
2007. Construction would be unlikely to
start before 2010.
Contact Centre sign:
Highways has been in contact with the Parish Council
to review the positioning of the new sign.
Highways
(cont’d)
Wolf’s Row parking: Highways has issued a works order to
install advisory road markings to restrict parking on the corner of Wolf’s Row
as you exit the A25.
Speed interactive warning
sign on the
Flooding: there is a shallow side entry gully at
the point where flooding occurs on the B269 which was probably installed
because other solutions were not practical.
Highways will check the pipe work in due course. At Wolf’s Hill the carriageway has sunk allowing
water to collect and not reach the gully.
These may be added to the list of works when funds are available.
Wolf’s Row to Red Lane
speeding: the criteria for establishing
which roads to tackle as a priority for speed management is to be agreed at a
meeting between Highways, the Police and Road Safety Group later his month. AW reported that a resident had made a
request at the last PCPG meeting for speed limit roundels to be painted the
length of the road to help reduce vehicle speeds.
Wolf’s Hill parking: an on site meeting has been set up
between Nigel Russell, the Bursar at Hazelwood School, Peter Agent and Stuart
Eastmond of Surrey Highways, PC Moira Cocks of the Surrey Police and Rosalyn
Harris on Wednesday, 11 May 2005 at 3 pm.
The Clerk will notify the school that Mark Richards will also be in
attendance. Post meeting note: Peter Agent
was unable to attend the meeting.
High Street footway
works: the Clerk had a discussion with
Lawrence Littlehales about the vehicular access to the Chiropracter premises in
the High Street. He confirmed that
planning permission had already been obtained but that the quote from the
Highways’ contractor to do the work was excessive. He agreed to speak to the owner of Rosewell
Cottage to see if they could come to an agreement to share the cost of a joint
driveway access.
High Street
speeding:
12.6 Publicity
12.6.1 Parish Council
website
AW reported that on further
investigation the website design and hosting service previously mentioned
appeared to be too costly. CH suggested
using a local website designer and agreed to pass on details to the Clerk. Action: CH / Clerk
12.7 Trees & Parish Property
CW agreed to plant up the horse
trough with some new bedding plants such as trailing geranium.
It was agreed that the
Clerk should look further into the planning requirements for driveway access to
the parking space next to the Memorial Stores. Action: Clerk
Members arranged to meet at
on Saturday, 7 May at
13.0 REPORTS FROM
REPRESENTATIVES ON OUTSIDE BODIES
13.1 Limpsfield
Common
Mark reported that the National
Trust had just purchased a new mower which will be a great asset for the coming
growing season. The next guided walk
will start at the High Chart car park on
13.2 Police Community
Partnership Group
The next Police Action Forum is
being held in St Peter’s Church Hall on Wednesday, 4 May at
14.0 FINANCE
A local council briefing has been received from HLB AV Audit
containing recommendations for the effective completion of the audit for
2004/05. This stipulates that all
councils should have a set of financial regulations which incorporate the
Accounts and Audit Regulations 2003. A draft set of regulations has been drawn
up by the Clerk based on a model issued by the National Association of Local
Councils (NALC). These regulations will
be approved by the Finance Committee prior to adoption at the next meeting of
the Council.
The audit date has been set for
14.1
To approve last quarter internal audit
The last
quarter internal audit was approved and signed by David Marnham and the RFO
prior to the meeting.
The RFO presented the Receipts & Payments Account and
Account Summary for the year ending
The Chairman signed the Account Summary subject to
audit. The RFO will complete the
Statement of Accounts to be presented at the next meeting.
14.2 Clerk’s annual salary review
NALC has issued a National Agreement on Salaries and Conditions of
Service of Local Council Clerks in
14.3 Accounts for Payment
The Allianz Cornhill insurance premium for 2005/06 has
increased by 13%, owing to a 33% increase in the public liability premium and a
7% increase in the property damage premium.
Resolved: to make the following payments
·
Clerk’s salary £393.75
·
Clerk’s expenses & broadband (chq 290) £19.92
·
GACC annual subscription (chq 291) £10.00
·
Chairman’s allowance (chq 292) £70.00
·
Allianz Cornhill insurance premium renewal (chq 293) £672.94
·
Open Spaces Society (Our Common Land publication)
(chq 294) £14.00
·
Old Oxted Landscapers (2 x grass cutting) (chq 295) £112.00
15.0
ANY OTHER BUSINESS
It was
agreed to defer the meetings in August 2005 and January 2006 to the second Tuesday in the month. The August meeting will be held on 9 August
2005 and the January meeting on the
16.0
DATE OF NEXT MEETING
The next meeting
will be held on
The meeting closed at