LIMPSFIELD PARISH COUNCIL
Minutes of the Meeting held on Tuesday, 6 May 2003,in the school hall, Limpsfield CE Infant School, Limpsfield at 7.30 pm
PRESENT:
Chairman Mr C Walker (CW)
Councillors Mr B Alexander (BA), Mrs R Harris (RH), Mrs C Heijmer (CH), Mr J Jensen (JJ), Mr J Pannett (JP), Mrs A Williams (AW), Mrs L Wingate (LW)
1.0 DECLARATIONS OF ACCEPTANCE OF OFFICE
Confirmation was received from the Returning Officer of Tandridge District Council that all nine members of the Council were elected without a contest to serve upon the Parish Council until May 2007. Re-elected councillors signed Declarations of Acceptance of Office in the presence of the proper officer, with the exception of Mr R Hollywood who was permitted to sign his Declaration in the presence of the Chairman to be delivered to the Council before the next meeting.
2.0 ELECTION OF CHAIRMAN for the Council year 2003/4
Mr C Walker was nominated by Mrs A Williams, seconded by Mr J Jensen, and elected Chairman of the Council for the ensuing year.
3.0 ELECTION OF VICE CHAIRMAN for the Council year 2003/4
Mrs A Williams was nominated by Mr C Walker, seconded by Mr J Jensen and elected Vice-Chairman of the Council for the ensuing year.
4.0 ACCEPTANCE OF OFFICE OF CHAIRMAN AND VICE CHAIRMAN
Mr C Walker accepted the office of Chairman. Mrs A Williams accepted the office of Vice-Chairman. Both signed Declarations of Acceptance of Office.
5.0 APOLOGIES
Apologies were received from Mr R Hollywood.
6.0. APPOINTMENT OF COMMITTEES
The Chairman requested that the appointment of committees be deferred to the June meeting. Agreed.
7.0 MINUTES
The minutes of the previous meeting were approved and signed subject to the following amendment to Minute 10 - Any Other Business:-
Insert after the sentence ending "……at a public meeting". The remarks in themselves were very discourteous to Parish Council guests who had no right of reply. Delete the words "In fact …" at the start of the next sentence.
8.0 MATTERS ARISING
Item 5 Chairman's correspondence: the Clerk wrote to Limpsfield School in connection with the proposal by Tandridge Leisure to provide a summer play scheme in collaboration with the parish council using school or community facilities. Limpsfield School was unwilling for the school hall to be used during the holiday period for such a scheme.
Item 8 Public Session: following detailed discussions with the Planning Officer, AW instructed the Clerk to withdraw the Council's objection to planning application TA/2003/57 Bombers Cottage, Dwelly Lane, Edenbridge.
9.0 PUBLIC SESSION
Mr R Bristow asked for action to be taken to cut back overhanging foliage on the A25 Westerham Road footpath. Clerk to follow up with Highways and local residents.
Action: Clerk
10.0 COUNTY & DISTRICT COUNCILLOR REPORTS
There were no reports received.
11.0 CHAIRMAN'S REPORT (including correspondence)
Corrrespondence:
· East Surrey Rural Transport Partnership - parish transport grant. Members were in agreement that the Parish Council would administer its own allocation of vouchers. The Chairman of the Council will authorise the Clerk to issue the vouchers subject to applicants meeting certain criteria agreed by the Council in conjunction with Mary Foster. This extension to the Taxi Voucher Scheme must be publicised by the parish council and a record kept of the usage of the vouchers. Action: Clerk / CW
· TDC - draft version of the Tandridge Community Strategy 2003 - 2006
· The Countryside Agency - Parish Plans guidance pack for parish councils. It was agreed to try to establish a steering group of parishioners to develop a Parish Plan by putting up notices on parish council notice boards asking for volunteers. Action: CW / Clerk
· Environment Agency - publication 'Time & Tide'. It was agreed to write expressing concern at the inappropriate use of public money in the production of such a publication.
Action: Clerk
· HM Land Registry - Office Copy of register entry re triangle of land between A25 Westerham Road and Detillens Lane upon which Drinking Fountain is situated. A copy of the filed plan is required to be read in conjunction with the copy of the Title.
Action: Clerk
· Age Concern - letter of thanks re grant
· Mr E Scadeng - letter of thanks re donation to Bishop's Lent Call 2003
· Mr P J D Thomas - letter announcing his intention to retire as Chief Executive of Tandridge District Council on 31 December 2003. Clerk to convey thanks and best wishes for happy retirement. Action: Clerk
· TDC - formal notice confirming names and addresses of Parish Councillors elected to Limpsfield Parish Council without a contest
· SCC - Tandridge Local Committee. Local allocations for Members will be increased to £17,850 for local projects during 2003/4. This represents a total of £107,100 for the Tandridge Local Committee. From June onwards the Local Committee will include both general and transportation items and will meet on Friday mornings at 10.15 am.
· Mr A T Brookes - letter urging parishes surrounding Gatwick to write expressing concern about the future expansion of Gatwick airport. Resolved by 7 votes to 1 to support concerns of local residents by writing to the Consultation Committee with a copy to P Ainsworth MP.
Action: Clerk
12.0 PARISH COUNCILLORS' REPORTS
12.1 Rights of Way
LW reported on the concern expressed by Mr Hobbs over the height of the new stile leading into the Glebe Field the repair of which was recently put in hand by Biscoe, Craig Hall. LW has confirmed with ROW that the stile does not exceed the recommended height. It was agreed to request in future that damaged stiles be replaced with a kissing gate or similar to suit all abilities of user.
Itchingwood Common: enquiries are still being made into the planting of trees on Itchingwood Common. Action: Clerk
The Chairman reminded members that they should walk the footpaths assigned to them and report any problems to LW.
12.2 Planning
Correspondence:
· Letter from a concerned local resident objecting to the proposed application for Rosewell Cottage, Limpsfield High Street
Planning Application List No 13, 14, 15, 16 & 17
No objection to
TA/2003/442 THE MULBERRIES, 22 TALLY ROAD,LIMPSFIELD CHART. ERECTION OF SINGLE STOREY SIDE EXTENSION.
TA/2003/510 WINDWARDS, RIDLANDS LANE, LIMPSFIELD. DEMOLITION OF EXISTING GARAGE; ERECTION OF TWO STOREY SIDE EXTENSION, INCORPORATING DOUBLE GARAGE.
TA/2003/537 ST PETERS CHURCH, HIGH STREET, LIMPSFIELD. REMOVE ONE FLOWERING CHERRY TREE FROM CHURCH YARD ADJACENT TO GARDEN OF REMEMBERANCE.
TA/2003/575 BRIAR COTTAGE, PAINS HILL, LIMPSFIELD. ERECTION OF REAR CONSERVATORY.
Objections to
TA/2003/319 77, PARK ROAD, LIMPSFIELD. DEMOLITION OF GARAGE, UTILITY & BOILER ROOM & ERECTION OF TWO STOREY SIDE & FIRST FLOOR REAR EXTENSIONS. Plans do not show 79 Park Road. No objection in principle providing there is no impact on neighbouring property.
TA/2003/498 MANOR COTTAGE, HIGH STREET,LIMPSFIELD. DEMOLITION OF ONE CHIMNEY AND ALTERATION TO EXISTING WINDOW TO PROVIDE ENTRANCE DOOR. (APPLICATION FOR CERTIFICATE OF LAWFULNESS FOR A PROPOSED DEVELOPMENT). Full planning permission should be sought. The chimney is one of a number of chimney stacks contributing to the character of Limpsfield village.
TA/2003/535 THE PADDOCKS, ITCHINGWOOD COMMON, LIMPSFIELD. ERECTION OF SINGLE STOREY EXTENSION TO WEST ELEVATION TO LINK HOUSE WITH ADJACENT BUILDING. (APPLICATION FOR A CERTIFICATE OF LAWUFLNESS FOR A PROPOSED DEVELOPMENT). Adjacent building was previously an animal hospital. The link implies an intention to convert the building to a habitable dwelling in which case full planning permission should be sought.
TA/2003/612 CRABBETT WOOD, ITCHINGWOOD COMMON, LIMPSFIELD. ERECTION OF TWO STOREY SIDE EXTENSION. Contrary to RE8.4 of the Local Plan. Proposed extension could be used as a separate dwelling.
TA/2003/519 ROSEWELL COTTAGE, HIGH STREET,LIMPSFIELD. FORMATION OF VEHICULAR ACCESS. No objection provided natural materials are used in keeping with the Conservation Area. Access should not become right of entry to land at rear at a later date.
TA/2003/520 ROSEWELL COTTAGE, HIGH STREET,LIMPSFIELD. FORMATION OF VEHICULAR ACCESS. (APPLICATION FOR LISTED BUILDING CONSENT).
TA/2003/556 ROSEWELL COTTAGE, HIGH STREET, LIMPSFIELD. ERECTION OF TWO STOREY SIDE EXTENSION, INCLUDING NEW CHIMNEY, AND ERECTION OF GARDEN ROOM TO REAR. Object. Chimney creates adverse visual impact not in keeping with roof line of existing dwellings in High Street. Windows do not match existing.
TA/2003/557 ROSEWELL COTTAGE, HIGH STREET, LIMPSFIELD. ERECTION OF TWO STOREY SIDE EXTENSION, INCLUDING NEW CHIMNEY, AND ERECTION OF GARDEN ROOM TO REAR TOGETHER WITH INTERNAL ALTERATIONS. (APPLICATION FOR LISTED BUILDING CONSENT).
Planning refusals
TA/2003/165 Little St Michaels, West Heath, Limpsfield. Erection of side conservatory.
Planning Approvals
TA/2002/1291 Boulthurst Farmhouse, Pains Hill, Limpsfield. Demolition of existing single storey ancillary accommodation to side of house and erection of single storey side extension and porch to north elevation. Demolition of 3 x 2 storey bay windows to south elevation and reconstruction of 6 new French windows in façade. Amendments to driveway.
TA/2002/1292 Listed building consent for the above.
TA/2002/1566 Thurlestone House, Water Lane, Limpsfield. Erection of single storey rear extension and dormer window to front roof slope of existing garage.
TA2002/1904 Pains Hill Chapel, Chapel Road, Limpsfield. Erection of single storey front porch extension incorporating disabled access and single storey rear kitchen and toilet extension.
TA/2002/1981 75 Bluehouse Lane, Limpsfield. Demolition of existing garage/outbuilding and erection of detached double garage.
TA/2003/121 30 Park Road, Limpsfield. Demolition of existing conservatory. Erection of single storey rear extension and erection of front entrance porch and bay window.
TA/2003/171 99 Granville Road, Limpsfield. Demolition of utility and WC and erection of single storey rear extension.
TA/2003/196 Linden Cottage, Limpsfield High Street, Limpsfield. Erection of replacement chimney stack.
TA/2003/37 Chartview, Westerham Road, Limpsfield. Erection of single storey rear infill extension.
TA/2003/41 2 Park Road, Limpsfield. Side extension to existing garage to form double garage.
TA/98/1245/R Walney, Pastens Road, Limpsfield. Demolition of entrance lobby and outbuilding; erection of side extension to provide utility room with basement.
TA/2003/115 High Banks, Wolfs Hill, Limpsfield. Demolition of existing garage and single storey addition. Erection of two storey side extension and erection of single storey side extension, incorporating double garage and pitched roof over existing porch.
12.3 Highways
Correspondence:
· SCC - response from Charlie Marsh explaining that to replace the fence in Grants Lane would not represent good use of limited resources at this time.
· Copy of letter written to the Manager of NCH Pastens Home by Mr J D Ferguson supporting the Pastens Road Residents Association recent letter.
RH reported on the last Transportation Meeting of the Local Committee at which the new arrangements for the management of Surrey Highways was explained. Some members of SCC Highways staff based at Tandridge will be seconded to the Godstone depot under the management of Carillion. There will no longer be a rapid response team, urgent highways matters being dealt with by Carillion by contacting their Call Centre on 0845 600 9009.
JJ reported that there had been no progress in Limpsfield High Street. CW agreed to discuss with Mr N Skellett. Action: CW
12.4 Publicity
· Surrey and Sussex PR - copies of newsletters produced for Caterham on the Hill Parish Council and Horley Town Council with a view to offering a similar service to Limpsfield Parish Council if required.
12.5 Trees, Village Green & Parish Office
CW reported on behalf of RHo. Three quotations had been received for the interior / exterior decoration work to the parish office. It was agreed to accept the quotation by I A Geal & Sons to the sum of £750.00. This was the cheapest of the three quotations. Action: Clerk
13.0 REPORTS FROM REPRESENTATIVES ON OUTSIDE BODIES
13.1 Limpsfield Common
AW reported that she had attended the last meeting of the Limpsfield Common Committee. The Annual General Meeting is being held on Saturday, 14 June, at St Andrews Church Hall from 10 am - 1 pm.
Mark Richards reported that clearance work had been carried out at Yalden Spring. Fly tipping is still a problem on the common.
13.2 Limpsfield School
CH reported that Limpsfield School is now trialling its new website.
13.3 Police Community Partnership Group
AW reported that money was available for neighbourhood watches wishing to produce newsletters, etc on application to the PCPG.
14.0 FINANCE
· Local Councils Advisory Service - copy of the Accounts and Audit Regulations 2003 and guidance from the Office of the Deputy Prime Minister.
The last quarter internal audit was approved and signed by the Chairman and Responsible Financial Officer.
The RFO presented the Receipts & Payments Account and Summary for the year ending
31 March 2003. The accumulated fund as at 31 March 2003 is £8460.31. An election reserve of £800 and a minute binding reserve of £200 have been made, bringing the total general fund carried forward to £7,460.31.
The Parish Council approved the Statement of Accounts 2002/03 and adopted them subject to audit.
14.1 Grants
· Surrey Crimestoppers Resolved: to grant the sum of £30 under s137 of the Local Government Act 1972
· Master Park Management Committee - defer to June meeting
14.2 Accounts for Payment
· Clerks salary £380.66
· Fillingham Electrical (works to parish office)(chq 167) £646.25
· Mr C Walker (Chairman's allowance)(chq 168) £70.00
· Broadband connection & Clerks expenses (chq 169) £24.27
· Allianz Cornhill Insurance renewal (chq 170) £413.46
· Peter Fawson (new front door & locks to parish office)(chq 171) £430.00
· Old Oxted Landscapers (chq 172) £92.00
· C Walker (spare keys for the Parish Office)(chq 173) £5.00
· Surrey Crimestoppers (chq 174) £30.00
15.0 ANY OTHER BUSINESS
The Clerk requested that the 6 April 2004 meeting of the Parish Council be rescheduled to Tuesday, 30 March 2004. Agreed. The alteration to the usual meeting date will be publicised nearer the time.
16.0 DATE OF NEXT MEETING
The next meeting will be held on Tuesday, 3 June 2003.
The meeting closed at 10.20 pm.